Post Production Coordinator

3 weeks ago

Vancouver, Canada Company3Method Studios Full time

**Company**: Company 3
**Position**: Post Production Coordinator
**Location**:Vancouver, BC

***:
Reporting to the Head of Production, the Post Production Coordinator is responsible for providing day-to-day support to the Producers. Organized, professional and customer-service focused, this person is flexible, responsive, and a team-oriented member who is hands-on, a good problem solver, and exhibits a proactive and transparent style.

Possessing a sense of urgency, the Post Production Coordinator demonstrates an ability to work within a fast-paced and collaborative environment, deliver accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively. In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management and artists.

**MAIN DUTIES**:
To oversee and support the Producers on assigned projects. This involves the management of the elements, schedules, budgets, workflow, client relationships & internal personnel.

Bids and Budget:

- Gather all key information (bids, schedule, & delivery specifications, etc.) necessary to set up and schedule project.
- Book revenue in work orders, and under the direction of the Producer, send work orders to accounting to be billed out to client.

Scheduling:

- After receiving schedules from clients, add holds in scheduling system.
- Generate work orders based on the approved work order template.
- Manage and maintain schedule as dates changes and potential new sessions are added.

Preparations for Projects/Sessions:

- Ensure clients are aware of how and where to deliver elements.
- Help gather all project details and specs prior to the session.
- Verify Operator has all files necessary to begin session.
- Make sure all necessary elements and prep are acquired prior to session.
- Follow up at end of the session to chase necessary outputs, ensuring they are sent to the relevant parties.
- Coordinate and schedule meetings with internal team when necessary.

Execution of Job:

- Assist in greeting and escorting clients to the bays upon arrival.
- Track elements pertaining to upcoming sessions, ensuring all files are available to the operator.
- Submit tickets to engineering, IO, shipping, mastering and encoding departments to ensure tasks are acknowledged and complete in a timely manner.
- Ensures project documents are complete, current, and stored appropriately. Record all technical and logístical information pertinent to each session.
- Supervise evening and weekend sessions (if required).

Clients:

- Work with Client Services to communicate needs to support client visits and meetings, including outlining the need for overtime services.
- Along with the Producer and HOP, check in on artists, clients, and client services on a regular basis to make sure the session is well supported.
- Under the direction of the Producer, maintain effective communication with clients regarding deliverables and job status, including billing updates when workflow changes.

Final Delivery:

- Follow up with client after sessions to ensure all elements were received timely and accurately.
- Coordinate the delivery of all required elements by the desired deadline date with the client/vault.

Dailies:

- Assist Producer with internal set up of dailies projects.
- Ensure accounting has the relevant information to add projects into our scheduling system.
- As requested, create work orders and schedule dailies projects/resources.
- Review call sheets, one liners, ensuring staff is scheduled and sessions are booked adequately to meet the needs of each project.
- When requested by Producer or HOP, be main point of contact with client, ensuring their needs are met throughout run of the series.
- Along with the vault, ensure drives are returned to clients on a daily basis in a timely manner.
- Along with IO department, ensure there is adequate stock to manage archiving content from set.
- Along with dailies supervisor, ensure a smooth handover from dailies night shift to Producers.
- Gather information and post night memo every evening.

General:

- Organize internal files and ensure schedules, contact lists, paperwork are kept up to date
- Liaise with Dev Ops on maintenance and development.

**WHAT YOU BRING**:

- Minimum of 1 year experience in an administrative or customer service related position
- Experience in a production environment, Post Production or VFX an asset.
- Ability to work in a team environment to collaborate with others.
- Strong verbal and written communications skills are essential.
- Exceptional attention to detail and accuracy.
- Media Pulse and/ or post production scheduling software experience.
- Basic knowledge of dailies and offline editing workflows.
- Basic knowledge of Finishing, VFX, and Sound workflow a plus.
- Basic knowledge of HDR and Dolby Vision finishing a plus.
- Knowledge of digital capture cameras and files.

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