Associate Supervisor, HR Administrative Services

3 weeks ago

Ottawa, Canada University of Ottawa Full time

Follow us on

LinkedIn

**Job Type**:
Employee

Duration in Months (for fixed-term jobs):
N/A

Job Family:
Laboratory Support

of Open Positions:
1

Faculty/Service - Department:
Payroll and InfoHR

Campus:
Main Campus

Union Affiliation:
N/A

Date Posted:
February 15, 2024

Closing Date:
February 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
Non-Union Grade NC7 - 35 hrs

Salary Range:
$76,514.00 - $93,144.00

About Human Resources

Our Human Resources team is recognized for its collaboration and service excellence. Through the development of strategic partnerships, our dynamic team supports uOttawa’s vision and strategic plan by creating and delivering high-quality, innovative, and client-centered HR programs and services. Our focus is to attract, develop, retain, and inspire a talented, diverse, healthy, and engaged workforce. If you want to be part of an impactful team, work in a rewarding and enriching environment and have an innovative mindset, our HR team is the place where you belong
- This position may be eligible for a telework arrangement.

Learn more about our telework guidelines.

Position Purpose:
Reporting to the Associate Director, Payroll and InfoHR, oversees ongoing activities related to the administation of human resources for the sector and advises senior leaders to support proper employment planning and management. Leads a team that provides administrative support in order to build a productive, positive environment, and demonstrates leadership in giving advice on complex issues.

In this role, your responsibilities will include:

- Supervision: Supervises the work performed by employees tasked with administrative support in terms of organizing priorities, overseeing activities, and providing advice with a view to meeting individual objectives. Ensures that professional customer services are provided at every stage of processing a file.
- Payroll: Supervises day-to-day activities and processes related to payroll for all employee groups within the sector to ensure salary accuracy. Corrects inconsistencies in budget forecasts and actual expenditures. Deals with complex issues related to the terms of collective agreements for employee groups that are not processed in the system and that require particular, careful scrutiny to avoid errors and grievances.
- Processes and procedures: Designs and implements new work methods, processes and procedures, or improves those already in place, and monitors own team’s compliance in order to continually improve operations and maximize productivity and effectiveness.

What you will bring:

- Advanced knowledge of the principles of administration, accounting, and financial and human resource management normally acquired through postsecondary studies in a related discipline, or an equivalent combination of education and work experience
- Five years’ demonstrated experience in a similar role
- Experience in supervision
- Knowledge of computer systems and software, notably financial and human resources management systems (Workday or other ERP systems)
- Experience in analyzing reports
- Experience in working in a unionized environment and interpreting collective agreements
- Ability to produce high quality work under pressure while meeting strict deadlines
- Excellent interpersonal and communication skills
- Strong organizational skills and self-reliance
- Bilingualism in French and English (oral and written)

hybrid

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of expe

  • Associate HR Advisor

    1 month ago

    Ottawa, Canada EDC Full time

    **Associate HR Advisor (18 month contract)** - 0004D5 **Posting Date**: Jun 19, 2023, 2:17:39 PM **Primary Location**: Ontario-Ottawa **Job Type**: Contract **Schedule**: Full-time Export Development Canada (EDC) is a financial Crown corporation dedicated to helping Canadian businesses make an impact at home and abroad. EDC offers financial products and...

  • HR Administrator

    1 month ago

    Ottawa, Canada SKM Acquisitions Full time

    SKM Acquisitions is Ottawa’s leading promotional advertising firm. We are currently seeking a skilled and dedicated individual to join our team as an HR Administrator. This position offers a fantastic opportunity to contribute to our organization’s growth and success by assisting with various HR administrative tasks and supporting our recruitment...

  • Group Administration Supervisor

    1 month ago

    Ottawa, Canada People Corporation Full time

    We are seeking a Group Administration Supervisor to join our Coughlin team in Ottawa. The Group Administration Supervisor provides leadership and administrative services to the Group Administration Department in such a way as to enable the smooth operation and administration of the Single - and Multi - Employer Plans. **The Group Administration Supervisor...

  • Supervisor, Administrative Services

    4 weeks ago

    Ottawa, Canada National Research Council Canada Full time

    Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization. We are looking for a Supervisor, Administrative Services to support our Aerospace Research Centre (ARC). The Supervisor, Administrative Services would be someone who shares our core values of...

  • Graduate Administrator

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Working with a minimum of supervision from the School Administrator and in close cooperation with the Associate Director (Graduate), the MArch Chair and the Graduate Supervisor, the incumbent ensures the smooth operation of the graduate programs in the School of Architecture. The Graduate Administrator acts in an advisory...

  • HR Services Coordinator

    1 month ago

    Ottawa, Canada Kinaxis Full time

    At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact. Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for...

  • HR Administrator

    7 days ago

    Ottawa, Canada Otto's BMW Full time

    **Otto’s Ottawa** is the National Capital Region’s premier automotive group, comprised of Otto's BMW, Canada's original BMW dealer; Otto’s Subaru, Canada’s #1 leader in Subaru sales, service and parts; and Otto’s Collision Centre, the BMW flagship center for Eastern Canada. **We offer an industry-leading salary, premium health benefit package and...

  • HR and Volunteer Recruitment Administrator

    1 month ago

    Ottawa, Canada Pinecrest Queensway Community Health Centre Full time

    **Job Title**: HR and Volunteer Recruitment Administrator **Status**: Regular Full-Time **Salary**: $21.74 - $25.57 / hour **Benefits and eligibility**: Group benefits, HOOPP pension, 4 weeks annual leave Who are we? Pinecrest-Queensway Community Health Centre is an innovative community based, multi-service center. We strive to meet the needs of the...

  • Serg/dppe Graduate Administrator

    1 month ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The SERG/DPPE Graduate Administrator supports the five credit Sustainable Energy (SERG) program leading to either an MA, MASc, or MEng. The SERG/DPPE Graduate Administrator also supports the online 16-month, three credit graduate diploma in Public Policy and Program Evaluation (DPPE). The SERG program is a graduate degree...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this

  • HR Generalist

    1 week ago

    Ottawa, Ontario, Canada BluMetric Environmental Inc. Full time

    Salary: The Opportunity: BluMetric is seeking an enthusiastic, knowledgeable, and dynamic HR Generalist. The purpose of the HR Generalists' daily tasks are related to the analysis, execution, and support of the Human Resources department whilst maintaining the utmost confidentiality in dealing with employee records and business information. Key areas of...

  • Supervisor, Support Services

    1 month ago

    Ottawa, Canada The Ottawa Hospital Full time

    **About The Ottawa Hospital**: - Inspired by research and driven by compassion!The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.- From the compassion of our people to the relentless...

  • Supervisor, Support Services

    4 weeks ago

    Ottawa, Canada The Ottawa Hospital Full time

    **About The Ottawa Hospital**: - Inspired by research and driven by compassion!The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.- From the compassion of our people to the relentless...

  • HR Specialist

    1 month ago

    Ottawa, Canada Cambridge Comfort Home Services Inc. Full time

    **About us** Cambridge Comfort Home Service Inc. is a small business in Ottawa, ON. We are professional, agile, customer-centric, and our goal is to We are an expanding heating and cooling company based in Ottawa.. Our work environment includes: - Growth opportunities Are you passionate about shaping company culture, fostering employee engagement, and...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    2 weeks ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Graduate/undergraduate Program Administrator

    7 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Graduate/Undergraduate Program Administrator works with mínimal supervision from the College Administrator and Graduate Supervisor, the Graduate/Undergraduate Program Administrator is responsible for two distinct functions: 1. Graduate Program Administrator responsible for all facets of administering the M.A. program in...

  • Employee Engagement Coordinator and HR Administrator

    4 weeks ago

    Ottawa, Canada The War AmpsLes Amputés de guerre Full time

    **Employee Engagement**: - Research, plan and implement employee events and initiatives for National Headquarters that promote positive culture and boost morale. - Supporting the administration and activities of the employee engagement and pulse surveys. These include new hire surveys, exit surveys and other employees’ surveys that improve the employee...