Administrative Officer, Extended Education

5 months ago

Red Deer, Canada Red Deer Polytechnic Full time

Position Information

**Position Title**
- Administrative Officer, Extended Education**Position Summary**
- Are you passionate about adult education and have experience working in an executive office? We welcome you to join the Division of Extended Education team as the full-time, permanent Administrative Officer This role is eligible for on-campus and/or hybrid work environment.
- The Administrative Officer is responsible for the day-to-day management and coordination of activities of the Division of Extended Education. This position acts as the administrative support to the Dean, Associate Deans, and Operations Manager (Leadership Team) for the Division of Extended Education and is accountable for coordinating the activities of the office.- The Administrative Officer performs a wide variety of administrative support services, ranging from routine to complex, all of which contribute to the efficient and professional operation of the division. The incumbent must have the ability to interpret and make decisions in accordance with procedures and practices of the organization and must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times.**Position Responsibilities**

**Leadership Support**
- Provides support to the Dean, Associate Dean, and Operations Manager while maintaining confidentiality, accuracy, tact, and respect at all times
- Manages the extensive and constantly changing schedule for the Dean of Extended Education by identifying priorities and organizing workflow activities in order to ensure that competing demands on the Deans time are appropriately managed
- Provides assistance to divisional projects or committees that are chaired by the Dean; providing meeting logistic support such as preparing and distributing meeting documentation
- In collaboration with leadership, organize and promote various team building and culture building activities to create the desired workplace culture of a welcoming and psychologically safe work environment

**Division Administration**
- Provides support to weekly divisional meetings by providing all aspects of meeting logistic support
- Prepares, gathers and submits information and data required for institution accountability reports
- Assists in the inventory, sign-out, and allocation of school hardware, technology and equipment
- Maintains a comprehensive administrative filing system for the division’s Administrative Office in accordance with the RDP records management and FOIP principles and ensures records are managed and archived
- Prepares and writes strategic planning documents resulting from initiatives identified in operational plans across the division
- Organizes special events as required by the division which includes all aspects of event management; facilities, catering, scheduling, organization of participants, etc.

**Human Resources Support**
- Facilitates the recruitment and hiring process by providing hiring committees the required access to documents, scheduling interviews, and booking facilities/resources required
- Coordinates division specific onboarding for new staff and Instructors by providing the required handbooks/manuals and booking required meetings/training
- Supports Program Coordinators in successful instructor onboarding/offboarding programing and compliance

**Communications and Project Administration**
- In collaboration with the Division of Extended Education leadership, assists with the coordination and projects of strategic initiatives as required, by providing administrative project management support and expertise
- Provides centralized communication between various project teams
- Collaborates with Promotions Coordinator on Extended Education promotional activities
- Gather information on news and events pertaining to the division and formulates items into divisional Newsletter, which is produced and disseminated on a monthly basis

**Required Qualifications**
- Two (2) years of post-secondary training, completion of a community college certificate in Office Administration, Office Technology, or Business Administration
- Three to Five years of experience in executive office team ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times
- Extensive experience with calendar management
- Ability to understand and navigate the administration of a post-secondary institution
- High level of expertise in all areas of modern office practice and procedures
- Experience preparing meeting agendas, minutes, letters and memos accurately and error free
- Ability to work independently and as a member of a team
- Ability to adapt and adjust priorities in accordance with direction from Leadership team
- Demonstrated customer service and receptions skills, creating a welcoming environment
- Strong communication skills
- Takes initiative to contribute to an efficient and professional office environment
- Demonstrated critical thinking and problem-solving skills

**

  • Office Administrator

    6 months ago

    Red Deer, Canada GREAT NORTH WELLHEAD AND FRAC Full time

    **Great North, a Dril-Quip Company,** is a full-service provider of custom manufactured wellheads and supplies. We provide custom wellheads and valves machined to precise specifications or infield service, repair and industrial accessories. We are recruiting for an **Office Administrator** for our busy **Red Deer Branch**. This role will be responsible for...

  • Front Office Administrator

    2 weeks ago

    Red Deer, Alberta, Canada DC. CANADA EDUCATION MARKETING LTD. Full time

    Education and TrainingSecondary (high) school graduation certificateWork SettingUrban areaKey ResponsibilitiesCustomer ServiceGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceAdministrative SupportOrder office suppliesRecord and relay...

  • Office Administrator

    5 months ago

    Red Deer, Canada Hi-Way 9 Express Ltd. Full time

    Hi-Way 9 Express Ltd. is currently seeking a full-time Office Administrator to join our Red Deer team. The shift will be Monday - Friday Responsibilities will include, but are not limited to: - General administrative office duties - Answering phones and providing customer service - Data entry - Scanning - Processing credit card payments - Preparing...

  • Office Administrator

    5 months ago

    Red Deer, Canada Hi-Way 9 Express Ltd. Full time

    Hi-Way 9 Express Ltd. is currently seeking a full-time Office Administrator to join our Red Deer team. The shift will be Monday - Friday Responsibilities will include, but are not limited to: - General administrative office duties - Answering phones and providing customer service - Data entry - Scanning - Processing credit card payments - Preparing...

  • Office Administrator

    6 months ago

    Red Deer, Canada Hi-Way 9 Express Ltd. Full time

    Hi-Way 9 Express Ltd. is currently seeking a full-time Office Administrator to join our Red Deer team. The shift will be Monday - Friday from 9:00AM - 6:00PM. Responsibilities will include, but are not limited to: - General administrative office duties - Answering phones and providing customer service - Data entry - Scanning - Processing credit card...

  • Office Administrator

    6 months ago

    Red Deer, Canada Hi-Way 9 Express Ltd. Full time

    Hi-Way 9 Express Ltd. is currently seeking a full-time Office Administrator to join our Red Deer team. The shift will be Monday - Friday from 9:00AM - 6:00PM. Responsibilities will include, but are not limited to: - General administrative office duties - Answering phones and providing customer service - Data entry - Scanning - Processing credit card...

  • Office Administrator

    5 months ago

    Red Deer, Canada Superior Safety Codes Inc. Full time

    **Superior Safety Codes Inc.**, is an Authorized Accredited Agency; our clientele include, but are not limited to, Accredited Municipalities, Governmental Departments, Construction Contractors, and the general public. Our goal is to continue to work with these stakeholders ensuring that public safety, as it pertains to the Safety Codes Act of Alberta, is...

  • Administrative Assistant for Accounting Office

    5 months ago

    Red Deer, Canada Summit Strategies Chartered Professional Accountants Full time

    '''Duties''' - Perform a variety of administrative and clerical tasks to support the efficient operation of the office - Publish presentation packages, tax returns and financial statements - Answer phone calls, take messages, and redirect calls to appropriate individuals - Assist in organizing and scheduling appointments, meetings, and events - Maintain...

  • Office Administrator

    6 months ago

    Red Deer County, Canada Mani Consulting Inc. Full time

    Overview: **Duties**: - Manage office activities and operations to ensure efficiency and compliance - Conducting supply runs to procure necessary materials and equipment - Develop and implement training programs for new employees - Maintain office records, including filing systems and databases - Managing receipts and expense reports, ensuring accurate...

  • Administrative Assistant for Accounting Office

    5 months ago

    Red Deer, Canada Summit Strategies Chartered Professional Accountants Full time

    '''Duties''' - Perform a variety of administrative and clerical tasks to support the efficient operation of the office - Publish presentation packages, tax returns and financial statements - Answer phone calls, take messages, and redirect calls to appropriate individuals - Assist in organizing and scheduling appointments, meetings, and events - Maintain...

  • Administrative Officer

    5 months ago

    Red Deer, Canada Mammoth Graphics 2020 Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - or equivalent experience **Work setting**: - Urban area - Engineering firm **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Office Support Specialist

    4 weeks ago

    Red Deer, Alberta, Canada DC. CANADA EDUCATION MARKETING LTD. Full time

    We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at DC. CANADA EDUCATION MARKETING LTD. The ideal candidate will have excellent communication skills, both written and verbal, and be able to work independently with minimal supervision.Key Responsibilities:Greet and direct clients to the appropriate contact or...

  • Office Assistant

    3 months ago

    Red Deer, Canada Red Deer Resort & Casino Full time

    **Position Title**: Office Assistant **Reports To**:Casino General Manager **CORE FUNCTION**: **ESSENTIAL DUTIES AND RESPONSIBILITIES**: - Provide administrative support to the Casino General Manager, including managing schedules, preparing reports and presentations and providing insights as required. - Prepare, format, and proofread documents, reports,...

  • Receptionist/office Administrator

    5 months ago

    Red Deer, Canada CARSTAR Red Deer Full time

    Quick Learner - Passion for putting the customer first - Solid Problem Solving skills - Working knowledge of computer programs - Someone who thrives in a busy, multitasking environment and loves being part of a team - Ability to work with minimum supervision - Strong administrative skills - Clean Driver’s License Required Previous experience in office...

  • Administrative Assistant, Career Education and

    2 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: - This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement. **Posting Details**: Position Information **Position Title** - Administrative Assistant, Career Education and Experience Development**Position Summary** - The Career Education...

  • Office Administrator

    4 weeks ago

    Red Deer, Alberta, Canada House Dental Centre Full time

    Job Summary: We are seeking an experienced Office Administrator to join our team at House Dental Centre. The ideal candidate will have a proven track record of effectively implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure deadlines are met.Key Responsibilities:Implement new...

  • Office Support Specialist

    2 weeks ago

    Red Deer, Alberta, Canada DC. CANADA EDUCATION MARKETING LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Receptionist to join our team at DC. CANADA EDUCATION MARKETING LTD.Job SummaryThis is a permanent full-time position with 35 to 40 hours per week. The ideal candidate will have 1 year to less than 2 years of experience in a similar role.Key ResponsibilitiesGreet clients and visitors,...

  • Office Administrator/receptionist

    3 months ago

    Red Deer, Canada Scotts180 Collision Auto Body Repair Full time

    Come join a family-owned business with a team atmosphere! Responsibilities include: - Answering, screening, and routing phone calls properly via a multi-line phone system - Greeting clients and guests appropriately and announcing them to the specific team member - Responding to inquiries and providing general information to callers and visitors - Providing...

  • Administrator

    6 months ago

    Red Deer, Canada Nurturing Minds Daycare & OSC Full time

    '''Duties''' We are seeking an experienced Administrator to join our team. As an Administrator, you will be responsible for performing a variety of administrative tasks to ensure the smooth operation of our office. **Responsibilities**: - Greet visitors and direct them to the appropriate person or department - Maintain office supplies inventory and place...

  • Office Administrator/bookkeeper

    5 months ago

    Red Deer, Canada RBW CONSULTING (2015) LTD Full time

    Overview: We are seeking an organized and detail-oriented part-time Office Administrator and Book Keeper to join our team. You will be responsible for managing various administrative tasks to assist with the smooth operation of our office. Book Keeping for our construction company and for various independent properties is also required. **Duties**: -...