Administrative Assistant, Career Education and

2 weeks ago

Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:

- This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement.

**Posting Details**:
Position Information

**Position Title**
- Administrative Assistant, Career Education and Experience Development**Position Summary**
- The Career Education and Experience Development (CEED) Centre is dedicated to fostering career growth and experiential learning opportunities. We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team for a term position November 1, 2024 - June 30, 2025.

The Administrative Assistant will provide comprehensive support to the CEED leadership team, ensuring confidentiality, accuracy, and respect. This role is pivotal in coordinating and maintaining the administrative activities in the office.

**Position Responsibilities**
- Key responsibilities include but not limited to:
- Handle general inquiries and provide information to students, staff, and external partners
- Provide administrative support to the CEED leadership team
- Maintain and update databases with accuracy and confidentiality
- Support recruitment and onboarding processes for new team members
- Act as a liaison for the CEED Centre, facilitating communication and collaboration
- Assist with scheduling, meeting coordination, and preparation of materials
- Manage multiple tasks simultaneously with effective prioritization
- _Note: The job description and classification for this position are currently under review._

**Required Qualifications**
- Competition of a 1-year college certificate or equivalent in Business Administration or Administrative Professional
- 2-3 years of relevant experience working with a professional office team, ensuring confidentiality, integrity, diplomacy and tact at all times
- Proficiency in Microsoft Office Suite including Microsoft Office 365, Word, Excel, and Outlook
- Ability to work constructively and collaboratively in an office setting both independently and as a team member
- Well-developed organizational and time management skills with the ability to prioritize and adapt to shifting and/or conflicting deadlines
- Excellent listening, communication and interpersonal skills with the ability to use strong judgment, tact and discretion
- Demonstrated customer services and reception skills, creating a welcoming environment
- High level of expertise in all areas of modern office practice and procedures with the ability to create efficiencies in process across departments
- Strong attention to detail, analytical, critical thinking and to work with a high degree of accuracy

**Preferred Qualifications**
- A combination of education and work experience may be considered
- Experience using Banner, Cognos, or complex databases would be considered assets

**Salary or Hourly?**
- Hourly**Salary**
- $24.05 per hour**Benefits and Compensation Information**
- An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta, **Red Deer Polytechnic**(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.
- Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.
- Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our **polytechnic community.**

Posting Detail Information

**Competition Number**
- 2024-A-154**Employment Type**
- Term-Certain Full-Time**Number of Vacancies**
- 1**Desired Start Date**
- 11/01/2024**Position End Date (if term-certain)**
- 06/30/2025**FTE**
- 1.0**Hours of Work**
- 8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week**Open Date**
- 10/15/2024**Close Date**

**Open Until Filled**
- Yes**Note to Applicant**Special Instructions to Applicants**
- This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement.

**Required Documents**
- Cover Letter
- Resume

**Optional Documents

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