Lead Document Controller

5 months ago

Vancouver, Canada HTEC Hydrogen Technology & Energy Corp Full time

Hydrogen is the fuel of the future Every day, countries around the world are advancing their hydrogen strategies to reduce greenhouse gas emissions and build a greener planet. In Canada, HTEC is leading the way having built Canada’s first hydrogen fueling station network. We own and operate 5 hydrogen fueling stations in the country and are developing several more. Are you eager to build your career in a growing company alongside a team of highly-talented and passionate individuals? Keep reading We may have your dream job

At HTEC, we’re unlocking the potential of hydrogen to reduce climate change and air pollution. Based in Vancouver, we design, build, and operate hydrogen fuel production, distribution and supply solutions to advance the deployment of hydrogen fuel cell electric vehicles.

**Job brief**:
As a member of the Quality Team, this role will support the overall organization in managing the storage and distribution of project documentation including Engineering drawings and technical documentation.

**Responsibilities**:

- Prepare and administer drawing packages through the Engineering Authentication process
- Issue and track drawing and documentation packages
- Receive, record, store, and distribute technical documentation and drawing packages from internal and external parties (contractors, vendors, licensors, regulators, etc.)
- Organize and manage the controlled retention of hardcopy files as necessary
- Generate and track document transmittals
- Administer change orders through the Management of Change process
- Distribute incoming technical files to appropriate teams
- Notify team members of updated document revisions and how to access them
- Support and advise on the creation and maintenance of document control processes and procedures while ensuring that the procedure is implemented and followed
- Identify opportunities for improvement to documentation control processes and procedures and act on improvement requests
- Follow up with main reviewer and receive coded Comment Response Sheets, advising reviewer of review cycle time
- Printing, photocopying, and scanning of drawing and document packages including large format plots
- Manage squad check review process for project submittals
- Assign document and drawing numbers
- Manage SharePoint access for projects
- Generate documentation status reports for projects
- Audit and archive project turnover documentations
- Maintain controlled libraries, such as project submittal library, drawing vault
- Provide document control and records management trainings as needed

**Qualifications**:

- At least 3 years of experience in a leadership role within document control for engineering and construction projects; prior experience using electronic document and records management system, such as OpenText, Aconex, Procore, to manage project documentation and drawings would be an asset
- Proficiency in Word, Excel, Outlook, Bluebeam, Adobe Acrobat Pro, and SharePoint
- Excellent organizational skills
- Excellent oral and written communication skills
- Strong interpersonal skills including people management skills
- Self-motivated, detail oriented and able to prioritize multiple tasks
- Experience with Solidworks PDM systems an asset
- Ability to communicate in a professional and collaborative manner within all levels of the organization
- HTEC is committed to fostering an equitable, diverse and inclusive workplace and recognizes the important role that equity, diversity, and inclusion (EDI) play in creating a supportive and welcoming environment where all employees feel valued and respected._

**Job Types**: Full-time, Permanent

**Salary**: From $80,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V5M 0C4: reliably commute or plan to relocate before starting work (required)

**Experience**:

- managing people: 3 years (preferred)
- developing procedures & deploying EDMS: 3 years (preferred)
- document control lead: 3 years (preferred)

Work Location: In person

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