Document Control Coordinator

1 week ago

Vancouver, Canada Tetra Tech Full time

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Our office specializes in small to mid-sized projects for clients across Canada. The types of clients we work for include:

- Heavy Industrial Facilities
- Pipelines and Refineries
- Mining and Mineral Processing
- Municipal & Utilities
- Water treatment

**Your Role**:
We are currently searching for a **Document Control Coordinator** to oversee and maintain engineering records and information in a project environment. This role will correspond with and receive general guidance from the Document Control Lead.

**Responsibilities**:

- Responsible for the Document Control function and ensures that the various document control standards and procedures are followed
- Records and tracks internal and external distribution of documents
- Ensures the timely transfer of electronic files to/from engineering consultants, project team, construction team, and contractors/vendors
- Responsible for data entry and maintenance of internal and external databases
- Prepares transmittals, scans and files documents, and performs other clerical tasks
- Responsible for the assignment and control of drawings, new drawing numbers, equipment, instrumentation and line numbers
- Ensures that all required fields of information on request forms and drawings have been entered correctly
- Monitors and ensures that engineering processes are being followed
- Responsible for adhering to all health and safety policies and guidelines
- Performs other duties or assumes additional responsibilities as required
- Responsible for ensuring that drawings and documents adhere to client standards and procedures
- Responsible for maintaining and distribution of current client standards
- Performs quality assurance checks on externally distributed records
- Responsible for developing and maintaining a positive client relationship
- Recommends process improvements and develops work instruction drafts for review and approval as required

**Qualifications**:

- 3-10 years of document control experience
- Able to multi-task and manage a varied workload
- Experience with SharePoint, ALIM, and Adobe Pro an asset
- Experience working in an engineering environment, including reviewing and issuing work packages, reports, drawing requests, and processing vendor documentation, is an asset
- Strong organizational skills
- Must be capable of decision-making within defined role and displays strong initiative
- Excellent verbal and written communication skills, able to work well within a consultative team-oriented environment
- Seeks and welcomes support, feedback, and input from others
- Excellent personal interaction skills; outgoing, confident, and strong personal presentation
- Self-starter, willing to learn, seeks out opportunities for career and personal development

The salary range for this position is $45,000 to $65,000. Please note that Tetra Tech considers various factors in determining pay, including but not limited to: education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.

**ADDITIONAL INFORMATION**

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

In addition to rewarding job opportunities and continuous growth, we offer an attractive employee package including:

- Benefits starting day one of employment and competitive base salary
- Rewarding retirement savings program
- Professional development opportunities
- Hybrid work model - work remote and at our great office location, right in the heart of downtown Vancouver or Calgary

**ABOUT TETRA TECH**

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Please no phone calls or agencies.

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