Document Control Supervisor

3 weeks ago

Vancouver, Canada PCL Construction Full time

**The future you want is within reach.**

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here's how a(n) Document Control Supervisor for our BC Region office contributes to our team:
**Responsibilities**:

- Reads project contracts and identifies unique requirements related to document management and submissions, identifies the applicable standard work processes required for the project scope, and develops project-specific work processes where necessary.
- Monitors and assesses accuracy, validity, and integrity of data entered into PCL document tracking systems (Document Log, RFI Log, Letter Log, etc.). Provides feedback on inconsistencies and discrepancies to project drawing/document control coordinator and/or project team.
- Assists with project setup, including setup of project system accesses, documentation of contract-specific requirements and work processes in the project execution plan (PEP), initial population of project master document register, and the document distribution matrix.
- Leads the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
- Creates an audit process for each project to ensure that document discrepancies are identified in a timely manner.
- Instructs and trains drawing/document control coordinators in the appropriate practices and procedures, as well as on software and web-based systems related to the document management function.
- Evaluates document management work processes and products to ensure that organizational goals are achieved. Designs and implements solutions to address issues with project document management.
- Mentors and coaches entry level document control professionals.
- Develops and maintains strong customer-focused relationships with all stakeholders.

**Qualifications**:

- High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
- 5 years of progressive experience as a document control coordinator in the construction industry.
- Mentoring and coaching of more junior staff and assigning/monitoring day-to-day responsibilities of direct reports.
- Excellent verbal and written communication skills.
- Basic knowledge of construction processes and technology, including drawings and specifications, building material, and required standards applicable to the discipline.
- Strong computer skills and ability to quickly learn PCL and client-specific software.
- Ability to perform moderately complex tasks with a high level of accuracy.
- Ability to proactively recognize problems and provide solutions.
- Strong organizational skills and high level of detail orientation required to maintain all necessary documentation and meet deadlines and requirements.
- Ability to establish and maintain effective stakeholder relationships internally and externally.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Together, we can build success and a better future. Let’s get started

**Employee Status**:Regular Full-Time

**Company**:PCL Constructors Westcoast Inc.

**Primary Location**:Vancouver, British Columbia

**Job**:Document Control Supervisor

**Requisition**: 2532

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