Junior Document Controller

2 months ago

Vancouver, Canada John Wood Group Full time

Wood currently has an exciting opportunity for a Junior Document Controller in our Power Solutions Program. Reporting to the Drafting & Document Control Manager. This position is located in our Vancouver, BC office. This role has an overall responsibility for providing support to Wood project teams in the control and issuance of engineering documents. If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you.

Salary range - $50,000-70,000

Wood offers a competitive Total Rewards Package, which includes a comprehensive Health & Wellness Plan, Health Care Spending Account, matching Group Registered Retirement Savings Program, Employee Assistance Program, and so much more Final salary will be based on relevant and applicable experience, education, and the specific skill set and qualifications required for the role.
- Supporting engineering projects through the management of project documentation
- Ensuring that the document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
- Assisting the Engineering team to package submissions and ensure that all signing/checking is completed in accordance with Wood procedures
- Ensuring required filing and archiving of technical documents is done in a timely manner
- Storing, securing, revising, retrieving, distributing and archiving electronic and hard copy documents
- Reproducing documents as required for project staff
- Produce drawing and document status reports
- Assisting with the maintenance of library information
- Ensuring that all internally prepared drawings and documents are logged into the document control system, distributed, and returned by users in accordance with Wood and client procedures
- Ensuring vendor drawings and documents in both electronic and hard copy format are logged with transmittal memoranda, distributed to, and returned by, users in accordance with Wood and client procedures
- Communicating effectively with the appropriate engineering disciplines including providing ongoing updates on status of work
- Develop procedures and workflows with consultation with Engineering, Project Services and Construction groups
- Experience working in a fast-paced office environment
- Experience in digital records management not required, but preferred
- Excellent communication skills, both written and verbal
- Excellent organizational skills and keen attention to detail
- Familiar with general office practices and procedures
- Ability to operate a computer, and other standard office equipment
- Ability to work with the following programs on an intermediate level: Adobe Acrobat, Microsoft Word, Excel and Outlook; as well as Internet Explorer and Windows
- Ability to prioritize tasks and meet deadlines
- Ability to deal effectively and professionally with all staff levels within the office
- Ability to manage several projects at one time with frequent interruptions
- Experience in engineering and vendor document control is not required but preferred
- Firsthand experience with SharePoint an asset
- High School Diploma, or equivalent

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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