Divisional Info. Coordinator

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 37239

Ministry: Seniors, Community and Social Services

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Ongoing

Scope: Open Competition

Closing Date: January 20th, 2023

Classification: Subsidiary 02B 3625 Program Services 3 Market Adjustment

**About Us**:
The Ministry of Seniors, Community and Social Services leads seniors, income, employment, disabilities and community-based supports, family violence prevention, and family & community support services. The Seniors Division leads the development and delivery of a variety of programs and services to support the well-being and independence of Alberta seniors. The Division is responsible for seniors financial assistance programs, community grants, stakeholder engagement, and cross-ministry policy and program work to support seniors from a government-wide perspective.

**Role**:
Reporting to the Executive Advisor (EA) within the Assistant Deputy Minister (ADM) office for Seniors Division, the Divisional Information Coordinator is responsible for building and maintaining collaborative working relationships to resolve issues; clarifying requests and negotiating competing deadlines; writing and researching material relevant to the Division’s mandate and tracking; and coordinating division correspondence and materials in Action Request Tracking System (ARTS).

In this role you will work with various levels of management including the Deputy Minister’s office, Ministerial Correspondence Unit, Executive Directors, and other executive offices in the ministry, to facilitate effective processes and coordination of work. The incumbent plays a key role in identifying issues to the EA or ADM that may have an impact on the effective delivery of programs and frameworks that fall within the Division's mandate. It is expected the Divisional Information Coordinator will work directly with the EA/ ADM and the Division leadership team to manage critical and emerging issues from a strategic communications and issues management lens, and share situational awareness and information to staff within the Division.

The main responsibilities of this position are (but not limited to):

- Manage critical and emerging issues for the Division from a strategic communications and issues management perspective.
- Project coordination relating to service delivery and policy of seniors programs, policies, legislation and engagements in Alberta.
- Research and analysis and scanning of potential issues,
- Provide timely and accurate advice on current and emerging issues and ensure information is disseminated to the affected program areas
- Prepare briefings and recommendations for consideration, initiate and coordinate responses, and provide value-added information and strategic messaging in a timely manner.
- Manage the Division's Action Requests (ARs) and ADM action items.

**Qualifications**:
**Required**:
University degree in a related field (Arts, Public Administration, Political Science, Economics, Business Administration, Communications, or other related field) supplemented by a minimum of 2 years of progressively responsible experience in issues coordination, written communication or policy analysis.

**Equivalency**: Directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience ; or
- 1 year of experience for 1 year of education.

**Assets**:

- Strong verbal and written communication skills
- Strong interpersonal skills; able to handle sensitive and/or difficult situations
- Well developed analytical, research and time management skills

A cover letter outlining how your experience relates to the qualifications of this role is required and will be used as part of our overall assessment of your writing skills.

**APS Competencies**:
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
Systems Thinking: see both the big picture and details. Must be able to evaluate broad reaching impacts and use the knowledge to inform and process.

Drive for Results: hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Networks: establish credibility and initiates relationships with a broad range of people in unfamiliar environments, nurturing these relationships to build trust.

Creative Problem Solving: identify barriers to creativity and proposed viable solutions. Combine different approaches and perspectives from various stakeholders and clients, creating a safe space for people to think creatively.

**Agility**:adapt quickly to changing landscape and priorities, foster agility in others, and create processes an

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