Office Manager

3 weeks ago

Barrie, Canada Forests Ontario Full time

**OFFICE MANAGER**

**Employer**: Forests Ontario
**Location**: Barrie, Ontario

**ORGANIZATIONAL BACKGROUND**
Forests Ontario, working with its partners, is dedicated to the renewal and stewardship of Ontario's forests. The goal of the organization is to support and promote forest restoration, stewardship, education, and awareness initiatives.

**JOB DESCRIPTION**

**RESPONSIBILITIES**
- Communication both oral and written to Forests Ontario staff, Directors, partners, landowners, potential supporters, and the general public.
- Ongoing processing and management of AR, AP, credits cards, annual subscriptions, and invoice tracking system; as well as supporting budget development and tracking.
- Organization and maintenance of filing systems - hardcopy and electronic.
- Supporting maintenance and data entry for Forests Ontario’s contact management database & processes such as contacts and funding.
- Schedule meetings and travel arrangements for CEO and COO
- Support special events, workshops, conferences, and exhibits.
- Coordinate IT support and software requirements for organization.
- Prepare and organize documents and reports, as required.
- Support HR processes such as onboarding, offboarding, update records, materials request, contracts, and reports
- Manage office supplies and equipment - update inventory and procure supplies as needed
- Other duties as required.

**SKILLS REQUIRED**
- Proven experience as an Office Manager, office assistant or relevant role.
- Familiarity with office management procedures, accounting principles and experience with invoice tracking systems, e.g., Pay Edge.
- Excellent organization, time management, prioritization, and leadership skills.
- Outstanding communication skills, both oral and written and interpersonal abilities.
- Advanced knowledge of MS Office Suite, including Word, Excel, PowerPoint, Outlook, Teams; as well as video communication platforms, Zoom and Cisco.
- Working knowledge of Salesforce or similar CRM database and HR Management software is a definite asset.
- Working knowledge of QuickBooks.
- Ability to handle time-sensitive and confidential communications, related to HR.
- Ability to be proactive, take on and learn new tasks as required.

**EDUCATION**
- Post-secondary education in business, information management or office management or relevant experience

**PERSONAL CHARACTERISTICS**

The applicant should demonstrate competence in most or all of the following:

- _Organization: _ Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
- _Plan: _ Determine strategies to move the organization forward, set goals, create, and implement actions plans, and evaluate the process and results.
- _Communicate Effectively: _ Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
- _Build Relationships: _ Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
- _Foster Teamwork: _ Work cooperatively and effectively with others to set goals, resolve issues, and make decisions that enhance organizational effectiveness.
- _Make Decisions: _ Assess situations to determine the importance, urgency and risks, as well as make clear decisions which are timely and in the best interests of the organization.
- _Resolve Problems: _ Assess issues to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

**EXPERIENCE**
- 5 years minimum experience is a similar role/responsibility and in an office environment.

**WORKING CONDITIONS**
- Daily work in an office environment during a standard work week.
- May be required to work some overtime hours and weekends during special events, conferences, etc.
- May be opportunities to work from home on an occasional basis.

**TO APPLY**:
Forests Ontario welcomes all applicants. We believe that diversity and inclusion are key to innovation through the sharing of ideas, experiences, and abilities. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require disability-related accommodations, please call us at 416-646-1193.

Thank-you for your interest in the Office Manager position with our organization. We are reviewing all applicants and will reach out to those who best meet our requirements in the next few weeks or early in the new year. In the meantime, good luck with your job search, and thank you again.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Wellness program

Schedule:

- Day shift
- Monday to Friday

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