Human Resource Assistant

5 months ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level N

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
Western Science's mission is to be a cornerstone of society's development through the education of students, the creation and dissemination of knowledge, and the establishment of innovative partnerships with industry, government and other educational institutions in the global community.

**Responsibilities**:
The Human Resources Assistant is responsible for carrying out a broad range of faculty related human resources functions, and will provide support and act as resource to the Administrative Officer for staff related human resources functions. The role will act as a resource and provide information related to human resources activities related to appointments, job descriptions, recruitment, on-boarding and orientation, maintenance of policies and procedures, sabbaticals, annual performance evaluation, workload, leaves, record maintenance and report generation, in compliance with Western policies, procedures, collective agreements and government legislation. The Human Resources Assistant will compile and maintain confidential information in accordance with School and Human Resources policies and procedures, providing reports
and related documentation as required.

**Qualifications**:

- Education:
- 2 year Community College Diploma in Business Management/Administration, Human Resources or related field
- Undergraduate Degree preferred
- Experience:
- 4 years’ of administrative experience supporting Senior Leaders and assisting with human resources functions in an academic environment
- Experience in a unionized environment preferred
- Knowledge, Skills & Abilities:
- Familiarity with Human Resources principles and practices
- Knowledge of Western collective agreements (UWOFA) and policies impacting staff and faculty preferred
- Familiarity with the Employment Standards Act, and other relevant legislation
- Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
- Excellent verbal and written communication skills and confidence dealing with all levels of the organization
- Strong attention to detail and ability to process information with high levels of accuracy
- Intermediate computer skills in Microsoft Office Suite
- Demonstrated ability to work independently and take initiative and follow through on work assignments
- Exceptional organizational skills and the ability to manage activities both for self and others effectively
- Strong relationship management, influencing and collaboration skills
- Proven ability and natural inclination to develop relationships by interacting with people in a professional, respectful and diplomatic manner
- Ability to work well under pressure and handle multiple conflicting priorities in a fast paced environment with frequent interruptions
- Ability to plan and manage events of various sizes; familiarity with large scale events an asset
- Ability to work independently and effectively as a member of the team to achieve department goals
- Customer service skills with a desire to achieve results in a professional and timely manner

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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