Event Planner
5 months ago
Work Term: Seasonal
- Work Language: French
- Hours: 35 hours per week
- Education: Master's degree
- Experience: 1 year to less than 2 years
**Work setting**:
- Arts and culture
- Festival
- Cultural organization
**Number of participants**:
- Over 400 participants
- 5 days or over
**Tasks**:
- Assist in preparing financial reports
- Inspect and select sites
- Develop marketing and communication plans
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Plan schedules, goals and objectives
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for social events and guest programs
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
- Supervise office and volunteer staff
**Supervision**:
- 1 to 2 people
- 5-10 people
- Staff in various areas of responsibility
**Certificates, licences, memberships, and courses**:
- Meeting co-ordinator/manager certification
- Special events co-ordinator/manager certification
**Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS Office
**Training specialization (creative and performing arts)**:
- Cinematography
**Health benefits**:
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
**Other benefits**:
- Paid time off (volunteering or personal days)
**Support for persons with disabilities**:
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
**Support for newcomers and refugees**:
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
**Support for youths**:
- Participates in a government or community program or initiative that supports youth employment
- Offers mentorship, coaching and/or networking opportunities for youth
**Support for Indigenous people**:
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
**Supports for visible minorities**:
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
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