Financial Coordinator

4 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Financial Coordinator

Department

Administration | School of Community and Regional Planning | Faculty of Applied Science

Compensation Range

$5,063.67 - $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

August 5, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students, and is essential to fostering an outstanding work environment. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY

ORGANIZATIONAL STATUS

This position reports directly to the Administration Manager. Works independently and receives direction from the Administration Manager on unusual situations or circumstances; may supervise unionized staff and/or Work Learn students. Provides financial advice to faculty members, staff and researchers on the management of research grant and contract accounts; and acts as the School’s liaison with other academic, administrative and financial units of Faculty of Applied Science and the University including financial officers in Financial Services, Research Services, Supply Management and other central University services.

WORK PERFORMED

The key functions of this position include providing complex management and coordination for financial operations, research finance, special projects and general administration for the School:

- manages all School “cost centres” according to University, Faculty, School and granting agency guidelines/requirements and are maintained in financial order;
- provides advice, training, and support to faculty who are “cost centre” managers regarding control and management of their accounts;
- advises on overall financial planning activities and assesses impact of surpluses/deficits and analyzes variances; ensures cost effectiveness of expenditures;
- monitors financial activity within the School throughout the fiscal year and ensures “cost centres” do not have sustained deficit balances; make recommendations to Administrative Manager on resolving deficits;
- prepares the School operating budget, maintaining and reconciling expenses between budget and actuals; investigating variances and resolving discrepancies for quarterly reports;
- recommends, develops, and implements policies, standards, procedures and budgetary controls with respect to financial and budget issues; ensuring that adequate financial controls are in place for the School;
- reviews and authorizes payments, and transfer of funds and expenses from all sources within the School;
- manages the School’s month-end and year-end financial activities; manages year-end reconciliation of accounts; ensures that all revenues and external/internal cost recoveries have been received and are correctly accounted for and recorded; provides financial information internal and external auditors;
- performs monthly reconciliation to the general ledger and statements of salaries and wages; follow-up with the Payroll department in regards to adjustments required and correction of errors; forecast of hourly and monthly salaries to year end; maintenance and management of the salary budget including distribution reports containing actual, forecasted and budgeted salary to Administrative Manager;
- provides direct financial expertise and support to researchers from receipt of grant funding through completion by working closely with researchers to ensure that SSHRC and other agency funding are properly accounted for and that budget anomalies are brought to their attention with guidance for resolution;
- manages research grants on behalf of the School, including tracking commitments and incoming funds; monitors research accounts to ensure funds are expended during the contractual agreement and do not have sustained deficit balances;
- advises faculty (Primary Investigator) on resolving grant deficits; recommends freezing; prepares budgets and reports for grant preparation and grant reporting as required by PI or granting agency;
- conducts internal reviews to ensure proper management of funds as per contract agreements and funding agencies’ guidelines;
- oversees all grant related expenditures including determining elig

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