Executive Office Coordinator

1 month ago

West Vancouver, Canada BLANKSLATE Partners Full time

We're Humanity Financial.
We help with impact. In business since 2008, we've been Canada's specialist nonprofit and social purpose sector financial services firm since 2014.

Reporting to the Executive team, the Executive Office Coordinator is focused on creating capacity for the executive and leadership teams. This role performs a broad and wide set of different types of administrative and office management tasks.

**_The work requires that the person work primarily from the office. _**

**Responsibilities and Duties**

Office Operations

Performing day to day office tasks including but not limited to:

- Maintaining various databases, related systems, processes, and records
- Maintaining and organising office equipment and common areas
- Proactively identifying opportunities to improve carbon footprint and office efficiency
- Coordinating courier services and services with various suppliers
- Handling all inbound calls to the mainline, and referring calls to appropriate persons

Supporting the Executive Team with:

- Calendar management
- Preparing briefing notes on various topics as needed
- Providing administrative support related employee onboarding and offboarding
- Providing administrative support related to new client onboarding
- Assisting employees with coordinating access to Humanity's resources
- Providing support on various internal projects

Business Management:

- Offering input on opportunities to improve effectiveness of work
- Recommend and implement strategies to improve cost efficiency of project delivery
- Design and produce basic project planning templates
- Manage the CNAP program

Leadership:

- Proactively share knowledge and expertise with others
- Act as a resource to the Executive Team

**Requirements**:

- 3+yrs office experience (an equivalent combination of education, training and experience will be considered)
- Experience in capacity building roles for executive or leadership teams
- Excellent Customer Service to internal and external customers
- Resourcefulness and problem solving mindset
- Strong organizational and time management
- Ability to be adaptable, "roll up your sleeves" and pitch in where needed.
- Very comfortable using Microsoft suite programs

**Nice to Have's**
- Experience in an accounting firm
- Bookkeeping experience (specifically using Quickbooks)

**Competencies**
- Raving Fans - Interpersonal and relationship building
- Business Savvy - Initiative and proactivity
- Continuous Learning - Growth mindset, chance resiliency
- Accelerating our Collective Impact - Commitment to decolonizing practices, justice, diversity, equity and inclusion

**Benefits**

We look after our people: We may work with money, but we work alongside people first and foremost. From our flexitime work options setup to the office dogs, from our custom ergonomic workstations to our design for fresh air and plants in every corner — you'll know our team is happy, and see the results in their great work.
- Competitive Compensation
- Vacation Package
- Extended Health Benefits
- Dynamic environment

  • Executive Assistant to The Chief Executive Officer

    4 weeks ago

    West Vancouver, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the CEO, the Executive Assistant provides exceptional senior administrative support while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. A professional and confident communicator, our Executive Assistant engages...

  • Personal & Corporate Executive Assistant

    1 month ago

    West Vancouver, Canada Real Estate Family Office Full time

    **The Company**: A successful company with business interests and major investments in a variety of areas, including real estate, lending, and private equity. **The Role**: **Personal & Executive Assistant to the Company Founders**. This couple is very busy in terms of their business lives, travel schedules, social calendars, and their older childrens...

  • Coordinator, Executive Office and Philanthropy

    4 weeks ago

    Vancouver, Canada Easter Seals BCYukon Full time

    **Role & Responsibilities** **General Office and IT Support** - Assist with Front of House reception, phone, deliveries - First point of contact with IT support team (respond to questions, check on status, approvals, etc) & assist team members and volunteers (Board) with technical issues - Work with IT team for various IT-related projects and IT support...

  • Event Coordinator

    3 days ago

    Vancouver, Canada Executive Table Group Full time

    The Executive Table Group (ETG) is a renowned food and beverage group in Vancouver, BC, known for its exceptional dining experiences, premium hospitality services, and exquisite culinary offerings. Our restaurants are vibrant and dynamic, the go-to venues in Vancouver for guests who want to host a variety of events, ranging from intimate gatherings to large...

  • Chief Executive Officer

    1 month ago

    Vancouver, Canada Keller Executive Search Full time

    We are looking for a seasoned Chief Executive Officer based in Vancouver, British Columbia to oversee all operations and business activities. You will be the first in command in the company and responsible for giving the proper strategic direction as well as creating a vision for success. Responsibilities: Develop high-quality business strategies and plans...

  • Chief Executive Officer

    1 month ago

    Vancouver, Canada Keller Executive Search Full time

    We are looking for a seasoned Chief Executive Officer based in Vancouver, British Columbia to oversee all operations and business activities. You will be the first in command in the company and responsible for giving the proper strategic direction as well as creating a vision for success. Responsibilities: Develop high-quality business strategies and plans...

  • Chief Executive Officer

    1 month ago

    Vancouver, Canada Keller Executive Search Full time

    We are looking for a seasoned Chief Executive Officer based in Vancouver, British Columbia to oversee all operations and business activities. You will be the first in command in the company and responsible for giving the proper strategic direction as well as creating a vision for success. Responsibilities: Develop high-quality business strategies and plans...

  • Event Coordinator/manager

    3 days ago

    Vancouver, Canada Executive Table Group Full time

    The Executive Table Group (ETG) is a renowned food and beverage group in Vancouver, BC, known for its exceptional dining experiences, premium hospitality services, and exquisite culinary offerings. Our restaurants are vibrant and dynamic, the go-to venues in Vancouver for guests who want to host a variety of events, ranging from intimate gatherings to large...

  • Executive Coordinator to the Chief Finance Officer

    1 week ago

    Vancouver, BC, Canada The Nature Conservancy Full time

    The Nature Conservancy Executive Coordinator to the Chief Finance Officer (55055) Tulsa , Oklahoma Apply Now OFFICE LOCATION This position must be located in the DC Metro Area as they are requiredto come into the office at least three days a week and/or when the CFOis in the Arlington Office. #As a science-based organization, wedevelop innovative,...

  • Executive Administrative Coordinator

    7 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level A Job Title Executive Administrative Coordinator Department Office Support | President's Office Compensation Range $5,063.67 - $7,294.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of...

  • Chief Executive Officer

    1 month ago

    Vancouver, Canada Keller Executive Search International Full time

    We are looking for a seasoned Chief Executive Officer based in Vancouver, British Columbia to oversee all operations and business activities. You will be the first in command in the company and responsible for giving the proper strategic direction as well as creating a vision for success.Responsibilities:Develop high-quality business strategies and plans...

  • Executive Assistant to Chief Executive Officer/Office Administrator

    5 days ago

    Vancouver, Canada Circle Wellness Full time

    Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...

  • Executive Assistant to Chief Executive Officer/Office Administrator

    5 days ago

    Vancouver, Canada Circle Wellness Full time

    Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...

  • Executive Coordinator to the Chief Finance Officer

    1 week ago

    Vancouver, BC, Canada The Nature Conservancy Full time

    The Nature Conservancy Executive Coordinator to the Chief Finance Officer (55055) Tulsa , Oklahoma Apply Now This job was posted by : For more information,please see: OFFICE LOCATION Arlington, Virginia, USA This position must be located in the DC Metro Area as they are requiredto come into the office at least three days a week and/or when the CFOis in...

  • Office Coordinator

    4 weeks ago

    Vancouver, Canada UBCPACTRA Full time

    **Position**: Office Coordinator **Start Date**: As soon as possible (18-month term) **Duration of Appointment**: Full-Time Temporary The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of ACTRA (Alliance of Canadian Cinema, Television and Radio Artists), the national organization of professional performers working in the...

  • Executive Assistant to Chief Executive Officer/Office Administrator

    5 days ago

    Vancouver, Canada Circle Wellness Full time

    Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...

  • Executive Assistant to Chief Executive Officer/Office Administrator

    4 days ago

    Vancouver, Canada Circle Wellness Full time

    Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...

  • Executive Assistant to Chief Executive Officer/Office Administrator

    5 days ago

    Vancouver, Canada Circle Wellness Full time

    Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...

  • Executive Assistant to Chief Executive Officer/Office Administrator

    4 days ago

    Vancouver, Canada Circle Wellness Full time

    Circle Wellness Overview: Circle Wellness is a dynamic and innovative health & wellness company dedicated to creating unparalleled wellness experiences that inspire guests to unplug from the outside world and better connect with themselves. We foster a collaborative and inclusive work environment where every team member has the opportunity to contribute to...

  • Executive Assistant to The CEO

    1 month ago

    West Vancouver, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the CEO, the Executive Assistant provides exceptional senior administrative support while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. A professional and confident communicator, our Executive Assistant engages...