Administrative Assistant

2 weeks ago

Kentville, Canada Nova Scotia Health Authority Full time

**Req ID**:146978**
**Company: Nova Scotia Health**
**Location**:Provincial** **Zone, **Chipman Facility**
**Department**:MHA Sr Dir Mental Health & Addictions**
**Type of Employment**:Temporary** **Hourly FT long-assignment** **(**100%** **FTE) x **1** **position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:5-Jan-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director by effectively coordinating the day-to-day operation of the Senior Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the Administrative Assistants within the Mental Health & Addictions Portfolio and across Nova Scotia Health.

The position is responsible for the development and mentorship of the administrative assistants within the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Mental Health & Addictions group on occasion.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- Minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders required
- Excellent communication, interpersonal, prioritizing and organizational skills
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
- Ability to work independently with mínimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability
- Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
- Demonstrated ability to meet tight deadlines in a fast-paced environment, and to turn work around within a short time span with competing and often changing demands and priorities

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Temporary Full Time position; 75 hours bi weekly
- Approximately 12 months

**Compensation and Incentives**:
$23.57- $29.65 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

**Follow Us

  • Administrative Assistant

    5 days ago

    Kentville, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    6 days ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:177584**Company: Nova Scotia HealthLocation:Western Zone, Valley Regional Hospital**Department:OPWZ PERI Surgical VRH**Type of Employment:Temporary Hourly FT long-assignment (100% FTE) x 1 position(s)Status:Management/Non Union Position**Posting Closing Date:7-Apr-24**Nova Scotia Health is the largest provider of health services in Nova Scotia, with...

  • Administrative Assistant

    5 days ago

    Kentville, Canada Open Arms Resource Centre Society Full time

    Open Arms is a dynamic and growing nonprofit organization dedicated to providing shelter, support, and community services to individuals experiencing homelessness. Rooted in Christian values, our mission is to create lasting, positive change by addressing the root causes of homelessness and fostering a supportive environment for those in need. At Open...

  • Administrative Assistant

    2 months ago

    Kentville, Canada Perennia Food and Agriculture Full time

    Perennia Food and Agriculture Corporationis Nova Scotia’s food industry development agency. Weoffer an integrated suite of services to the agriculture and seafood sectors with a focus on on-farm production, quality and food safety, analytical services and product development and improvements. Our highly skilled and collaborative team focuses on superior...

  • Administrative Assistant

    7 days ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:177584** **Company: Nova Scotia Health** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ PERI Surgical VRH** **Type of Employment**:Temporary** **Hourly FT long-assignment** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:7-Apr-24** Nova Scotia Health is...

  • Administrative Assistant

    2 weeks ago

    Kentville, Canada Tried & True Builders Ltd. Full time

    Overview: **Duties**: - Provide administrative support to ensure efficient operation of the office - Answer telephone and electronic enquiries and relay telephone calls and messages - Assist in resolving any administrative problems - Maintain electronic and hard copy filing system - Perform data entry and update paperwork, reports, and records - Handle...

  • Administrative Assistant

    5 days ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:147055**Company: Nova Scotia HealthLocation:Western Zone, Valley Regional HospitalDepartment:OPWZ W&C Women & Children's Health VRH**Type of Employment:Casual Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: MGMT/NON-Union Management/Non Union** Position**Posting Closing Date:6-Jan-23**Nova Scotia Health is the largest provider of...

  • Property Services Administrative Assistant

    2 weeks ago

    Kentville, Canada Nova Scotia School Boards (NSSB) Full time

    **Property Services Administrative Assistant**: Property Services Administrative Assistant 7 hours per day Vacant Position/effective immediately Wages commensurate with Job Band 5 starting at ($22.96/hour) Work Location: Kentville Operations Centre Terms and conditions of employment, including wages, are in accordance with the Terms and Conditions of...

  • Receptionist/administrative Assistant

    2 weeks ago

    Kentville, Canada Acadia Refrigeration & AC (1997) Ltd. Full time

    We’re excited to be expanding our local, family owned-and-operated firm and are looking for an exceptional **Receptionist/Administrative Assistant** to join our friendly and professional team. Acadia Refrigeration has been trusted for over 50 years as one of the Annapolis Valley’s largest refrigeration and air conditioning contractors. Located in the...

  • Property Services Administrative Assistant

    6 days ago

    Kentville, Nova Scotia, Canada Nova Scotia School Boards (NSSB) Full time

    Property Services Administrative Assistant:Property Services Administrative Assistant7 hours per dayVacant Position/effective immediatelyWages commensurate with Job Band 5 starting at ($22.96/hour)Work Location: Kentville Operations CentreTerms and conditions of employment, including wages, are in accordance with the Terms and Conditions of Employment for...

  • Administrative Assistant

    14 hours ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:161806** **Company: Nova Scotia Health** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ PERI Surgical VRH** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:8-Aug-23** Nova Scotia Health is...

  • Kps - Part Time Administrative Assistant

    3 weeks ago

    Kentville, Canada KENTVILLE Full time

    The Kentville Police Service (KPS) invites applicants for **part-time Administrative Assistant** Nova Scotians, racially visible persons, women, persons with disabilities, Indigenous persons, and persons of the 2SLGBTQIA+ community. We encourage applicants to self-identify. Kentville is the heart of the Annapolis Valley, one of the most beautiful and...

  • Administrative Assistant

    2 weeks ago

    Kentville, Canada Nathanson Seaman Watts Full time

    At Nathanson Seaman Watts, we strive to provide our clients with the best legal advice we can for their individual and specific situation in a variety of areas of law. Whether it be a real estate transaction, a family matter, corporate and commercial transactions, wills or an estate matter, we can provide the advice that only comes from years of experience....

  • Casual Position

    2 months ago

    Kentville, Canada Nova Scotia Community College Full time

    **Administrative Assistant 3 (OA13)** Education Kingstec Campus Kentville, Nova Scotia **School of Trades and Transportation** **Casual Position**: Commencing approximately September 11, 2023 and ending approximately November 6, 2023 **Application deadline is **11:59PM, September 5, 2023 **Salary range**: $1,710.04 to $1,901.85 bi-weekly

  • Adult Protection Administrative Assistant

    2 weeks ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Seniors and Long-Term Care **Location**:KENTVILLE **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:28-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all...

  • Administrative Assistant

    3 weeks ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:154376** **Company: Nova Scotia Health** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ Rehab Services** **Type of Employment**:Permanent** **Hourly PT** (**80%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:26-Apr-23** Nova Scotia Health is the...

  • Adult Protection Administrative Assistant

    2 weeks ago

    Kentville, Canada Government of Nova Scotia Full time

    **Competition #**: 43211 **Department**: Seniors and Long-Term Care **Location**: KENTVILLE **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 28-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector...

  • Adult protection Administrative Assistant

    2 weeks ago

    Kentville, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are committed to continually improving our health care system. With a focus on collaborative primary...

  • Administrative Assistant

    4 weeks ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:KENTVILLE **Type of Employment**:Relief **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:5/26/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal...

  • Office Administrator

    2 weeks ago

    Kentville, Canada White Rock Mechanical Services Full time

    Job Summary: Office Administrator White Rock Mechanical is growing again! Title - Office Administrator **Responsibilities**: - Welcome and assist visitors and customers in a professional manner - Answer and direct phone calls - Channel and direct information to the appropriate work groups - Schedule safety training and maintaining related calendars -...