Administrative Assistant

2 weeks ago

Kentville, Canada Perennia Food and Agriculture Full time

Perennia Food and Agriculture Corporationis Nova Scotia’s food industry development agency. Weoffer an integrated suite of services to the agriculture and seafood sectors with a focus on on-farm production, quality and food safety, analytical services and product development and improvements. Our highly skilled and collaborative team focuses on superior customer service, proactive solutions, and innovative approaches to meet client needs.

For Perennia, we welcome new graduates with a positive professional attitude and approach to work who have excellent client service and computer skills and are willing to learn and expand their work experience in a role with lots of variety.

**Principal Responsibilities**:

- Perform a full range of administrative duties that include receiving guests and clients, managing calendars, completing and reconciliating expense reports; composing and preparing correspondence; arranging meetings, itineraries and agendas, and compiling documents for meetings
- Manage all office-related supply inventories, kitchen supplies and be the key contact for office suppliers and vendors
- Handle all mail and courier requirements and ensure office equipment is functioning optimally for the team and provide support to team members requiring assistance
- Organize internal meetings and book online meetings for team members; support registration and other data-management needs for events as required
- Coordinate and make arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel)
- Update our client management database in a timely manner maintaining data accuracy
- Format and edit correspondence, presentations, proposals, reports and spreadsheets on behalf of specialists and project teams when necessary
- Prepare, review, and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
- Record minutes at various meetings

**Requirements**:

- Proficient in Office programs with an emphasis on Outlook, Word, Teams, Adobe, Excel, and PowerPoint
- Excellent written, critical reading and review skills
- Strong communication, organizational and interpersonal skills
- Ability to prioritize, multitask and resolve problems efficiently and effectively
- A collaborative work style but have the proven ability to work independently with mínimal supervision but also work in a team-based environment
- Committed to discretion, professionalism and confidentiality and creating a positive work environment
- Attention to detail, superb organizational skills
- Open to new experiences and developing new skills

For more information or to learn about Perennia visit perennia.ca

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Kentville, NS B4N 2N1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Organizational skills: 1 year (preferred)
- office administration: 1 year (required)

Work Location: In person

Application deadline: 2024-04-12

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