Manager, Administrative Services

3 days ago


Kitchener, Canada MTE Consultants Inc. Full time

MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 5 different offices across Ontario, our team is comprised of driven professionals at various stages of their careers - and we’re all in this together. Every day, we’re working together and collaborating on projects that are both challenging and impactful. Join a team that creates connections, drives your career and supports the community in more ways than one.

Reporting to the Vice President, Corporate, the Manager, Administrative Services is responsible for overseeing the implementation and maintenance of corporate administrative standards across all regional offices for all outgoing correspondence including memos, reports, transmittals and internal forms and templates, including the Corporate Administrative Standards Manual. In addition, this role is also responsible for overseeing the front office reception and Client Relations Representatives and for ensuring proper administrative services coverage is maintained during Administrative Assistant absences.

The Manager, Administrative Services works with the Vice President, Corporate to implement changes and decisions related to administration. The Manager, Administrative Services provides technical assistance and information to the senior management team to facilitate decision making and helps facilitate communication between all service lines to promote consistency of standards.

**Responsibilities**
- Ensure implementation and maintenance of corporate administrative standards and procedures company wide
- Manage Client Relations Representatives and front Reception
- Manage out of office calendar for all Administrative Assistants to ensure proper coverage during a planned or unplanned absence
- Perform regular quality control checks for each service line to ensure compliance with corporate administrative standards
- Ensure introductory training for all new staff, focusing on corporate administrative standards; and organize relevant training for all existing Administrative Assistants
- Provide vision and direction to the AWG, attend and participate in regularly scheduled meetings
- Provide an open channel for ongoing communication with the Administrative team members, staff and managers

**Qualifications**
- 2-year Post Secondary Diploma in Administration or a related field
- Minimum of 10 years of work experience
- Strong written and verbal communication skills
- Proficient in MSOffice, i.e. Outlook, Word and Excel, as well as Adobe and other position specific software
- Accuracy, attention to detail and proofing for quality control
- Understanding of company policies and procedures
- Customer service orientation
- Travel to regional offices will be required

**MTE Consultants Inc. offers a comprehensive benefit package including the following**:

- Competitive Wages
- Shared Ownership in Our Employee Owned Company
- Group RRSP Matching program
- Technical Development and Career Opportunities
- Social and Supportive Culture; and much more
- We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please._

MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department.

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Administrative: 10 years (preferred)

Licence/Certification:

- Driver's license & access to a vehicle (preferred)



  • Kitchener, Ontario, Canada Administrative Full time

    We are seeking a highly experienced retail professional to join our team as a Global Retail Merchandise Director.Synergie has been at the forefront of talent attraction for over five decades, and we continue to excel in this area. We are now looking for an individual who shares our passion for excellence and is driven by the desire to make a meaningful...


  • Kitchener, Canada MTE Consultants Inc. Full time

    MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 5 different offices across Ontario, our team is comprised of driven professionals at various...


  • Kitchener, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking a highly organized and proactive Administrative Services Manager to join our team in Kitchener, Canada. In this role, you will oversee the daily operations of our office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise...

  • Service Administrator

    6 months ago


    Kitchener, Canada WS Bell Cartage Full time

    Job Summary: We are seeking a detail-oriented and organized Service Administrator to join our team. The Service Administrator will be responsible for providing administrative support to ensure efficient operation of the shop/office. **Duties**: - Manage and maintain office filing systems - Coordinate appointments and meetings, including calendar management...


  • Kitchener, Canada Highland Cannabis Inc. Full time

    **Budgetary Responsibility**: - 0 - $100,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Interview, hire and provide training for staff - Plan,...


  • Kitchener, Canada Highland Cannabis Inc. Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Budgetary responsibility**: - 0 - $100,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures...


  • Kitchener, Canada J Nelson Services Full time

    **About us** We are a small but passionate and hard working team at J. Nelson Services Inc. and we are all about improving peoples homes, and their quality of life. As an Office Administrator you help run our Kitchener office. No job is too small or big for you and you are a customer service ambassador and task master that thrives in a renovations, plumbing...

  • Housing Administrator

    7 months ago


    Kitchener, Canada Richmond Community Management Services Full time

    **This is a part-time role in Kitchener** **Specific Accountabilities** The Housing Administrator performs duties and responsibilities in the areas of member / tenant services, financial information processing, office administration, enquiries, community development and addressing complaints and resolving problems in the specific areas of the...


  • Kitchener, Canada Wilson Health Services Full time

    Wilson Health Services was founded in June of 2001 by Dr. Jason Wilson. Wilson Health Services has expanded into four multidisciplinary clinics serving Cambridge, Guelph, Paris and Kitchener. Our team includes Chiropractors, Registered Massage Therapists, Physiotherapists, Naturopath, and Chiropodists. Our mission is to empower our patients and community to...


  • Kitchener, Canada AGA Assurances Collectives Full time

    Career advancement opportunities - Work-life balance - Hybrid We are currently looking for an **ADMINISTRATOR SERVICE AGENT** to join our team! If **service is your passion**, if you care about **meeting customer needs** and you want to **work in a fast-growing and stimulating environment**, this job is made for you! **BENEFITS OF WORKING AT AGA** - Group...

  • Travel Advisor

    7 months ago


    Kitchener, Canada C.G Project manager Full time

    **Part-Time /Full-time.** - Job Title: Online Travel Assistant - This can be done without affecting your current job - Daily payroll (Earn up to C$125-245 per day.) - Flexible time, Assist with online operations - No experience is required to start, one-on-one guidance is provided - Responsibilities: - Promote travel packages - Improve sales of travel...


  • Kitchener, Canada Quadbridge Full time

    **Service Operations Administrator (6 Months Contract)** As a Service Operations Administrator for Quadbridge, you will work as part of the Service Operations team to complete critical daily administration tasks. You will balance competing and ever-changing priorities to ensure tasks associated with Professional Service Projects and Service ticket are...


  • Kitchener, Canada Wilson Health Services Full time

    Wilson Health Services was founded in June of 2001 by Dr. Jason Wilson. Together with his wife, Wilson Health Services has expanded into four multidisciplinary clinics serving Cambridge, Guelph, Paris and Kitchener. Our team includes Chiropractors, Registered Massage Therapists, Physiotherapists, Naturopath, and Chiropodists. Our mission is to empower our...


  • Kitchener, Canada Wilson Health Services Full time

    Wilson Health Services was founded in June of 2001 by Dr. Jason Wilson. Wilson Health Services has expanded into four multidisciplinary clinics serving Cambridge, Guelph, Paris and Kitchener. Our team includes Chiropractors, Registered Massage Therapists, Physiotherapists, Naturopath, and Chiropodists. Our mission is to empower our patients and community to...


  • Kitchener, Canada Innovative Occupational Therapy Services Full time

    **Job Title**: Finance Administrative Support **Location**: Oakville or Kitchener Clinic **Department**: Finance/Administration **Reports to**: Finance Manager / Billing Supervisor **Job Type**: Full-time **Job Summary**: **Key Responsibilities**: **1. Client Billing** - Process billing for health care services provided to clients, ensuring accuracy and...


  • Kitchener, Canada Consumption Treatment Services (CTS) Full time

    The Administrative Support Worker provides orientation, registration, support, and resources to individuals accessing the CTS, provides administrative support to the site Manager, and acts as a member of the CTS team. They will work and serve clients using harm reduction approaches. The Administrative Support Worker is a member of the person-centered,...

  • Manager, Finance

    4 months ago


    Kitchener, Canada Region of Waterloo Full time

    Manager, Finance & Administration (Transit) **Job Number**:1636 **Job Type**: Full-Time **Location**: 250 Strasburg Rd - Transit-Strasburg Road Ops **Job Category**: Transportation **Number of Positions**:1 **Department**: Finance and Administrative Services (Transit Services) **Division**: Transportation Services **Hours of Work**: 35**Posting...

  • Administrative Officer

    7 months ago


    Kitchener, Canada Irvin Accounting & Tax Services Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...


  • Kitchener, Canada Transit Petroleum Full time

    Transit Petroleum, along with its sister-companies, Hogg Fuel & Supply and Transit Lubricants Ltd., is an independently owned and operated distribution company headquartered in Kitchener, Ontario. Our collective companies have been active members of many communities in Ontario for over 145 years. Through our fleet of trucks based in Waterloo Region,...

  • Housing Administrator

    4 weeks ago


    Kitchener-Waterloo, Canada Richmond Community Management Services Full time

    The Housing Administrator supports the Property Manager by ensuring that all administration activities within the Company’s client offices are well coordinated with the Company’s administration systems. They performs duties and responsibilities in the areas of member / tenant services, financial information processing, maintenance, office administration,...