Administrative Assistant 23is15
2 weeks ago
**About Lethbridge Family Services**
In operation since 1910, Lethbridge Family Services (LFS) is the tenth largest employer in Lethbridge, serving 8,100 clients annually through 380 employees. LFS stewards an annual budget of over $21 million and has numerous contracts. LFS is a highly-accredited charitable organization that improves the wellbeing and quality of life for individuals and families in Southwestern Alberta. The organization is devoted to providing services to those in need, regardless of socioeconomic status, ethnicity, language, religion, gender identity, and family structures. We offer community-based support to facilitate human potential, choice, and independence. Through advocacy, public education, prevention, intervention, and community development, LFS responds to emerging family needs.
**Position: Administrative Assistant - Casual/Relief**
**Canada Summer Jobs (8 weeks)**
**Department: Immigrant Services**
**Hours**: Monday to Friday, 35 hours per week.
**Position Overview**:
This position is to provide reception services to Lethbridge Family Services and department specific administrative services to the Immigrant Services Department.
**Key Responsibilities**:
Responsibilities include:
- Provides Lethbridge Family Services staff and client base with timely, welcoming and respectful reception services, with a broad grasp of social services offered in the community, and proactive problem solving.
- Answers telephone and in-person callers promptly.
- Demonstrates courtesy and patience when dealing with organization clients and partners.
- Provides accurate information about the department and organization services.
- Completes all necessary client, department specific and organization documentation.
- Maintains confidentiality at all times.
**Administrative Assistant (Specific to the Immigrant Services Department)**
- Delivers accurate and timely administrative services to staff.
- Schedules client appointments for specific settlement staff in Microsoft Outlook calendars.
- Requests interpreters when required for settlement staff appointments and on client request.
- Assists in maintaining sufficient stationary and supplies inventory.
- Distributes, tracks and reports petty cash.
- Informs supervisor of anything relevant to above objectives.
- Maintains regular communication with supervisor regarding processes, procedures and safety in their position.
- Process LFS Outgoing Mail daily.
**Qualifications**:
**Meet Canada Summer Jobs Criteria**:
- Be between 18 and 30 years of age at the start of the employment.
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
- Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
- Strong attention to details and excellent communication and interpersonal skills.
- Proven high levels of proficiency in computer skills.
- Excellent time management, interpersonal and communication skills.
**Start date**:ASAP
**Application deadline**:June 26, 2023
**Please submit, in confidence, a resume and cover letter referencing job posting 23IS15 and where you viewed our ad**:
**Web**:lfsfamily.ca
- **Lethbridge Family Services is an equal opportunity employer.**_
**Job Type**: Casual
**Benefits**:
- Employee assistance program
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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