Parts Coordinator

5 months ago

Walkerton, Canada CSN Collision Full time

CSN Walkerton has made a name for itself as an auto body shop that the residents of Walkerton can depend on. Our team of expert auto body technicians guarantees a high-quality repair every time. Plus, we understand how stressful vehicle damage can be and how integral vehicles are to our daily lives. That is why we aim to complete all auto body repairs as quickly as possible. You can trust CSN Walkerton to complete your vehicle repair on time, every time.

The role of a Parts coordinator is to efficiently process and manage parts for the collision facility. Parts are a main artery of a collision facility, which is an integral part of the operation and performance. The parts coordinator must have a sense of urgency and an attention to detail. The parts coordinator assists with parts from start to finish.

**Primary Objectives of the Role**
- Assist Estimator with parts sourcing for claims. (Part pricing, availability, confirmations, finding vendors)
- Receive parts orders from various vendors, confirm parts billed are in hand and accounted for.
- Sign for order with vendor.
- Check parts for shipping damage.
- Minimize parts delays by capturing mistakes. Mirror match parts to dissembled parts or photos in management system for accuracy. (proper options, finish, correct side of vehicle, quantity)
- Receive parts on hand immediately in management system upon arrival, scan invoice into management system, and process invoice for payment as per shop payables policy.
- Enter PPC’S - Part price changes - make team aware for supplement.
- Organize parts and track for easy location, store parts safely to avoid loss or damage. Label with RO Information.
- Monitor the RO parts order.
- If parts order is not 100% fulfilled - work with estimator and other team members to get updated ETAS daily on items, (higher focus on repairs that are WIP, or non-drive claims)
- Provide detailed update on parts orders and ETAS to estimator, techs, production staff.
- Assist Techs in locating ordering items required - parts, fluids, hardware etc
- Stage parts for repair going in to production, ensure techs have everything required.
- Process returns for parts with vendor, track credits.
- Re-order parts where required - track ETA and update team members.
- Keep parts area neat and organized, ensure receiving area is free for deliveries.
- Practice health and safety guidelines when moving heavy items, and using ladders, or other equipment.
- Have up to date WHMIS training, knowledge of Information Security PIPEDA

**Requirements**:

- Valid ‘G’ Class Driver’s license
- I CAR training/certification is an asset
- Knowledge of Nexsyis Management System is an asset
- Computer literate with proficiency using basic programs such as Windows and Outlook, Audatex and Mitchell.
- Able to lift up to 50lbs occasionally.
- 2 year of related experience in a fast-paced, team-oriented environment.
- Must have a valid class G driver's license with a clean driver’s abstract over the last 3 years;

**Personal Attributes**:

- **Organizational skills/Time Management**: Strong planning and organizational skills, with an ability to meet multiple deadlines simultaneously.
- **Communication style**: Tactful, clear, and empathetic communicator with excellent verbal and written communication skills in English, with the ability to communicate and interact effectively with co-workers.
- **Conflict Management**: Frames discussions positively, takes action to resolve conflict, while minimizing tension
- **Problem solving**: Has a critical thinking approach to problem solve and is a forward thinker
- **Flexible Thinking**: Considers problems from all new perspectives and can expand on the thinking or solutions proposed by others. Adapts to new ideas and initiatives relevant to own area of work.
- **Independent**: Works well in a fast-paced environment, self-motivated, and works independently without close supervision
- Ability to deal with difficult customer situations and maintain composure under pressure
- Strong negotiation skills

**On-the-Job Exposure to the following elements**:

- Fumes
- Dirt
- Chemicals/Toxins
- Hazards
- Heat/Cold
- Noise

**Benefits**

**Wage**:$20/hr - $25/hr

**Schedule**:Monday - Thursday 8-5 and Friday 8-4 with a 1 hour lunch break each day

**Benefits**: Long term disability, vision, health.

**Career Path**:As CSN Walkerton continues to grow, other career opportunities may become available.

**Disclaimer**: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and will evolve as CSN Walkerton Collision continues to grow

If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

**Disclaimer**:CSN Collision Centres “CSN” does not accept resumes from employment placement agencies, head-hunte

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