Accounts Administrator

3 weeks ago

Toronto, Canada Morguard Full time

**PURPOSE**

The Accounts Administrator is accountable to the Property Manager or District Manager for ensuring the timely and accurate collection/recording of tenant rents and other revenue as well as various types of fees for the assigned portfolio of properties in a given geographical region.

**DUTIES AND RESPONSIBILITIES**

**1. Accounts Receivable and Property Reporting**
Completes a wide range of reporting functions including pre-posting reports, occupancy/vacancy reporting, pre-authorized payments, tenant statements, etc., to provide management with resources that can be relied upon for decision making purposes.

**2. Bank Deposits and Cash Receipts**

**3. Monthly, Quarterly and Yearly Reconciliations**
Monthly/Quarterly/Yearly reconciliation of various revenue accounts to sub-ledger, investigating and rectifying any discrepancies or following up with appropriate action.

**4. Tenant Refunds and Write-Off**
Prepares tenant refunds, credits, zero receipts and write-offs, ensuring due diligence of provisions received from Property Management, receipt of all approvals and compliance with company policies and procedures.

**5. Collections Record Keeping and Property Coordination**
Maintains trust account documents (last month’s rent etc.) for various properties, maintains filing system of all documents related to the collection of account receivable such as invoices, deposits, and rent rolls in order to facilitate periodic review and audit processes; prepares and coordinates various documentation to other sites such as tickler reports and N1s.

**6. Accounts Payable Process**
At some sites, may be required to maintain monthly accruals as well as process and review all invoices in a timely manner and match them to the purchase orders/contracts to ensure accuracy in account coding and proper approvals of documents while following up on any discrepancies to obtain final approval.

Any other job related duties and/or projects that may be assigned.

MINIMUM REQUIREMENTS
**Skills, Knowledge, Experience and Education**
- Minimum 2 years of relevant experience
- High school or College Diploma Business Administration or equivalent

**Core Competencies**
- Good organizational and time management skills
- Strong analytical ability
- Excellent attention to detail
- Effective communication skills, both verbal and written

ADDITIONAL REQUIREMENTS
- Experience with Yardi Voyager is an asset

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