Executive Office Assistant
3 weeks ago
**Job Description: Executive Office Assistant**
Schedule: Monday - Friday 8:00-4:30 pm
The MacEwan University Health Centre is a new state-of-the-art primary care clinic, located in downtown Edmonton, focused on the Patient-Centered Medical Home model which provides patient-centered, comprehensive, coordinated, and accessible care based on the patient’s needs. MUHC’s unique academic teaching, medical home model of health care provides a friendly, supportive, caring and learning environment. Along with supporting work-life balance and a positive team environment, we empower our staff to enhance their skills, to foster growth and development with educational opportunities
**Duties and Responsibilities**
- Manage schedules, including organizing meetings and handling correspondence efficiently.
- Maintain an organized calendar, prioritizing appointments and commitments.
- Serve as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication.
- Prepare and distribute internal and external communications as necessary.
- Prepare reports, presentations, and other documents with attention to detail.
- Maintain an organized filing system for easy retrieval of information.
- Assist in planning and executing projects by tracking deadlines and following up on deliverables.
- Support project teams in administrative tasks as needed.
- Organize travel itineraries, bookings, and accommodations for Management and Centre Director
- Ensure all travel logistics are handled efficiently and in a cost-effective manner.
- Schedule and prepare for meetings, including creating agendas and taking minutes.
- Ensure all necessary materials are prepared and available for attendees.
- Handle sensitive information with discretion and maintain strict confidentiality.
- Ensure that confidential documents and communications are secured appropriately.
- Conduct research and gather information to support decision-making processes.
- Present findings in a clear and concise manner.
- Oversee office supplies and equipment maintenance, ensuring a productive work environment.
- Run errands as needed (e.g., office supply purchases, meeting preparations, refreshments).
- Address issues as they arise, providing timely solutions to facilitate operations.
- Anticipate potential challenges and proactively offer solutions.
**Qualifications**
- Completion of accredited office admin or relevant education preferred.
- Minimum 2 years’ experience.
- Proven experience as an executive assistant or in a similar role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle confidential information with integrity.
- Strong problem-solving skills and a proactive mindset.
We provide competitive compensation, professional development, and a full benefits package:
- Medical/Dental/Vision
- Maternity Leave
- Parental Leave
- Paid Holidays
- Vacation/Paid Sick Leave
- RRSP
PLEASE NOTE:
All employees are required to be fully vaccinated against COVID-19 or have an approved accommodation.
-
Office Administrator/executive Assistant
6 months ago
Edmonton, Canada Blackstone Homes Ltd. Full timeBlackstone Homes Ltd is a Award Winning Semi - Custom home builder with 4 show homes in Edmonton. We are looking for Office Administrator/Executive Assistant for our head office to maintains office services by organizing office operations and proceedings. The duties includes - **General Office duties** Correspondence for architectural approval and building...
-
Office Manager and Executive Assistant
2 months ago
Edmonton, Canada Integral Containment Systems Inc. Full time**Integral is an Indigenous-owned construction company with over 20 years of experience. We take pride in delivering high-quality services to our clients while maintaining strong ties to our Indigenous heritage. As our company grows, we seek a dynamic and organized Office Manager and Executive Assistant to join our team.** **Key...
-
Executive Assistant to Office Manager
4 days ago
Edmonton, Alberta, Canada TalentCompass Full timeAbout This OpportunityTalentCompass is seeking an experienced Executive Assistant to support our office operations as an Office Manager. As a key member of our team, you will be responsible for ensuring seamless day-to-day operations and providing exceptional administrative support.
-
Executive Assistant for Office Operations
5 days ago
Edmonton, Alberta, Canada Setcos Infratech Inc. Full timeWe are seeking a detail-oriented Executive Assistant to join our office team at Setcos Infratech Inc. The ideal candidate will have 1-2 years of experience in administrative roles and a strong background in providing exceptional support to senior-level executives.About the RoleThis is a full-time position, with an estimated salary range of $40,000 - $60,000...
-
Executive Assistant
5 days ago
Edmonton, Alberta, Canada ALBERTA CORP. Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Alberta Corp. as an Administrative Officer.This is a permanent, full-time position with a salary of $55,000 - $65,000 per year, based on experience, plus benefits.About the RoleThe successful candidate will provide administrative support to our team,...
-
Executive Assistant for Office Operations
5 days ago
Edmonton, Alberta, Canada Triple Three Transportation Ltd Full timeAbout the RoleWe are seeking an experienced and organized Executive Assistant to support our office operations. This is a full-time position with a competitive salary of $45,000 - $55,000 per annum.
-
Executive Assistant
5 months ago
Edmonton, Canada Eminent College Full time**Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...
-
Executive Assistant
5 days ago
Edmonton, Alberta, Canada ALBERTA INC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to oversee the day-to-day operations of our office. This is a dynamic role that requires exceptional communication, time management, and problem-solving skills.
-
Executive Assistant/office Manager
6 months ago
Edmonton, Canada BubbleUP Marketing Full timeAre you a high-level and experienced Administrator who wishes to show off your talents in a workplace that values you? Do you feel fulfillment and personal satisfaction when you help others? Can you juggle multiple tasks, keep order in the office, and notice the most minor details simultaneously? If you answered a big **YES **to all of these questions,...
-
Executive Assistant
1 week ago
Edmonton, Alberta, Canada New Era Floor Gallery Ltd Full timeAbout New Era Floor Gallery LtdNew Era Floor Gallery Ltd is a dynamic organization seeking an exceptional Executive Assistant to support our office operations. As a key member of our team, you will play a vital role in ensuring the smooth functioning of our administrative processes.Job SummaryWe are offering a competitive salary of $45,000 - $55,000 per year...
-
Executive Assistant
1 month ago
Edmonton, Canada Government of Alberta Full time**Job Information** Job Requisition ID: 63037 Ministry: Technology and Innovation Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary Scope: Open Competition Closing Date: October 15, 2024 Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...
-
Executive Assistant
1 week ago
Edmonton, Alberta, Canada Rapid Freightways Inc. Full timeThe Executive Assistant - Office Operations role at Alberta Ltd. is an exciting opportunity to join our team as we continue to grow and expand our operations.We are seeking a highly organized and detail-oriented individual to provide administrative support to our management team.This is a permanent full-time position, working 30-35 hours per week, with a...
-
Executive Assistant to the Office Manager
1 week ago
Edmonton, Alberta, Canada Alberta Ltd. Full timeJob DescriptionWe are seeking an Executive Assistant to the Office Manager at Alberta Ltd. to provide administrative support to our office team.Key Responsibilities:Arrange and coordinate meetings, seminars, and conferences;Prepare minutes of meetings, seminars, and conferences;Determine and establish office procedures and routines;Schedule appointments and...
-
Executive Assistant/office Manager
5 months ago
Edmonton, Canada BubbleUP Marketing Full timeAre you a high-level and experienced Administrator who wishes to show off your talents in a workplace that values you? Do you feel fulfillment and personal satisfaction when you help others? Can you juggle multiple tasks, keep order in the office, and notice the most minor details simultaneously? If you answered a big **YES **to all of these questions,...
-
Executive Assistant
4 months ago
Edmonton, Canada Government of Alberta Full timeRole Responsibilities The Executive Assistant provides coordination for the day-to-day operations of the Assistant Deputy Minister’s Office, including scheduling and coordinating meetings and general office logistics, and coordinating special projects for the divisional leadership team. The position effectively manages the Assistant Deputy...
-
Executive Office Coordinator
6 days ago
Edmonton, Alberta, Canada KNOWLEDGE ECONOMY ANALYTICS INC. Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at KNOWLEDGE ECONOMY ANALYTICS INC.About the RoleThe Executive Office Coordinator will be responsible for providing administrative support to our executives, ensuring the smooth operation of our office.This is a permanent full-time position...
-
Executive Assistant
6 months ago
Edmonton, Canada Kids Kottage Foundation Full time**Kids Kottage Foundation** Executive Assistant - 1.0 FTE - Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?_ **Key Responsibilities**: - Manages the Executive Director’s calendar, arranges meetings, and prepares necessary materials for the Executive Director’s meetings. -...
-
Executive Assistant
2 weeks ago
Edmonton, Alberta, Canada Dial an Applianceman Full timeExecutive AssistantJob Summary: Dial an Applianceman is seeking an organized and reliable Executive Assistant to join our team.Main Responsibilities:Implement new administrative procedures to improve office efficiencyReview and evaluate existing procedures to ensure they meet company standardsDelegate tasks to office support staff to optimize...
-
Executive Assistant
5 months ago
Edmonton, Canada Open Circle Full timeExecutive Assistant **Summary** Reporting to the Chief Legal and Risk Officer (CLRO), the Executive Assistant is responsible for providing administrative support to the CLRO and Chief Financial Officer (CFO) including calendar bookings, work scheduling, document creation and correspondence preparation. The incumbent is required to maintain confidentiality...
-
Executive Assistant
2 days ago
Edmonton, Canada Infill Choice Corporation Full time**Job Title**: Executive Manager's Personal Assistant **Job Overview**: The Executive Manager's Personal Assistant (PA) provides high-level administrative support to the executive, ensuring seamless daily operations. This role involves managing complex calendars, coordinating meetings and travel, handling communications, and supporting project management....