Executive Assistant

1 week ago

Pickering, Canada Municipal Property Assessment Corporation Full time

Date: Apr 3, 2024- Location: Pickering, ON, CA- Type of Position: Permanent ( Standard Req Only)- Type of Position:
- Number of Positions: 2- Salary Min: $55,879.00- Salary Max: $69,848.00- Description:

- Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand?

**Become an Executive Assistant (2)** **with MPAC**

The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day. Learn more.

**Equity, Diversity, Inclusion and Anti-Racism**

MPAC is committed to Equity, Diversity, Inclusion and Anti-Racism. We are taking important steps towards ensuring that all voices are respected, valued and being heard. MPAC is dedicated to fostering an environment where employees can bring their full, unique and authentic selves and are inspired to do their best work.

**We are currently hiring two (2) Executive Assistants for the following roles below**:
**Executive Assistant to the Executive Director, Social Impact and Inclusion (1) & Executive Assistant to the Vice President, Human Resources (1)**

**What makes you great for this role?**
You are an organized and detail-oriented team player who provides professional and confidential executive administrative, operational and financial support services.

**We have**:

- A team of highly skilled, dedicated and collaborative staff
- Leadership that supports you
- An enterprise that embraces change
- A work environment that has flexible work locations (including remote), hours of work and overall employee wellness support

**You have**:

- Experience supporting senior management, with Executive Assistant experience
- General knowledge of budgeting and purchasing processes
- Good organization, time management and communication skills
- Ability to pay great attention to detail and work under pressure
- A team player, with a strong customer service orientation

**Nice to have**:

- Completion of post-secondary education in Administrative studies or a related field
- Excellent knowledge of administrative and expense related policies and procedures
- General knowledge of relevant acts (e.g., Assessment Act, Municipal Act, Education Act)
- Experience using an Enterprise Resource Planning/HRIS system (SAP preferred) and Data Tracking System

**What you will do**:

- Receive, review and distribute all correspondence directed to the Executive Director or Vice President and follow up on all outstanding issues in a timely manner
- Respond to routine enquiries either verbally or in writing using discretion in the release of information
- Prepare documents, reports and presentations in a professional manner and according to specifications and adherence to MPAC standards
- Plan travel and meeting arrangements for the Executive Director or Vice President and their management team as required
- Provide input into annual budgeting process and input budget information into SAP financial system
- Examine and process all expenditure documents, including preparation of purchase orders for requisition of office supplies ensuring compliance with relevant policies and procedures
- Reconcile suppliers’ Statements of Account, resolving any discrepancies as required

**Additional Information**:

- Requisition ID: 1849
- Job Type: Non-Union Staff
- **Closing Date: April 16, 2024**

**Ready to apply?**

MPAC is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.

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