Administrative Assistant
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 32 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Tasks**:
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Manage training and development strategies
- Establish and implement policies and procedures
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Advise senior management
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:
- 5-10 people
**Computer and technology knowledge**:
- MS Excel
- MS Office
- MS Word
- MS Windows
- MS Outlook
**Technical terminology**:
- Business
**Area of specialization**:
- Correspondence
- Reports and records
**Security and safety**:
- Bondable
**Transportation/travel information**:
- Own transportation
- Public transportation is available
**Work conditions and physical capabilities**:
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Time management
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