Reception/office Manager
3 months ago
Company Overview:
Trillium Bookkeeping is a dynamic and innovative organization that operates in the bookkeeping and accounting field. We are committed to delivering exceptional services to our clients and maintaining a positive work environment for our team members. As a fast-growing company, we are seeking a detail-oriented and proactive Full-time Administrative Assistant to join our dedicated team.
Position Overview:
**Responsibilities**:
Calendar Management: Coordinate and manage schedules, appointments, and meetings for executives and team members. Ensure all events and deadlines are tracked and well-communicated and assist team members with calendar items.
Document Preparation: Prepare and edit documents, reports, presentations, and other materials. Ensure accuracy, consistency, and confidentiality in all documents.
Office Coordination: Oversee day-to-day office operations, including ordering office supplies, coordinating maintenance services, maintaining schedules, and ensuring a clean and professional work environment.
Communication: Act as a liaison between departments, clients, and partners. Handle inquiries, requests, and correspondence in a timely and professional manner.
Data Entry and Records Management: Maintain accurate and up-to-date records, databases, and spreadsheets. Perform data entry tasks with precision and attention to detail.
Meeting Support: Organize and facilitate meetings, take meeting minutes, and distribute them to relevant parties. Arrange conference rooms, equipment, and refreshments as necessary.
Expense Management: Process and track expense reports, ensuring compliance with company policies and timely reimbursement.
Event Planning: Assist in planning and executing company events, workshops, and team-building activities.
Government Reporting: Assist in the preparation and filing of government remittances and preparing documents for client audits and examinations.
Light Bookkeeping: Light bookkeeping duties including posting receipts and bills to Quickbooks Online, receiving client payments, and other duties as needed.
Qualifications:
High school diploma or equivalent; additional education or certification in office administration is a plus.
Proven experience as an administrative assistant or in a similar role.
Strong written and verbal communication skills, with excellent attention to detail.
Exceptional organizational and time-management abilities.
Ability to prioritize tasks and work under pressure to meet deadlines.
Self-motivated with a proactive and positive attitude.
Demonstrated ability to handle sensitive information with confidentiality.
Strong problem-solving skills and ability to anticipate needs.
Excellent interpersonal skills and the ability to work well with diverse teams.
**Benefits**:
Trillium Bookkeeping Inc. offers competitive compensation packages, health benefits, a group RSP package, paid time off, and opportunities for professional growth and development. We value our employees and foster a collaborative and inclusive work environment.
**Job Types**: Full-time, Permanent
Pay: $20.00-$22.00 per hour
Expected hours: 40 per week
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Schedule:
- Day shift
- Monday to Friday
**Education**:
- Secondary School (required)
**Experience**:
- Office Administrator: 1 year (required)
Work Location: In person
Application deadline: 2024-09-13
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