Controller/office Manager

4 weeks ago

London, Canada Leavens Mazda Full time

Leavens Mazda is hiring an Office Manager/Controller.

The Office Manager/Controller, reporting to the General Manager and Group Controller, is responsible for the overall management of the accounting and administrative functions of the Dealership. Processes and generates accurate financial data for all dealership departments and the dealer principal/general manager. The Office Manager/Controller oversees all accounting office and administrative functions.

**What we offer**:

- A very competitive compensation plan, and a Group Benefit program which includes Health & Dental, LTD, RRSP matching plan
- An incredible opportunity for advancement within the organization.
- A leadership team that trains and mentors its staff to ensure the success of new members
- Fun performance-based environment

**In the position of Office Manager/Controller, you will be responsible for**:
**Financial Statements**:

- Supervises and prepares all financial information to produce an accurate and complete financial statement according to retailer's guidelines and the network's format and timeframe.
- Is able to communicate effectively and clearly with the General Manager and other executives and department managers, all categories on the financial statement. Is able to provide detailed and concise answers for all numbers on the financial statement.
- Submits the financial statement to the Manufacturer.

**Reconciliations**:

- Monthly bank reconciliation
- Parts account reconciliation
- Regularly reconciles select schedules such as all car inventories, accounts receivables, car receivables, sublet accounts, reserve accounts, payable accounts, and warranty receivables.
- Posts and reconciles bank curtailments on inventories.

**Administration and Payroll**:

- Enters new employee in Payroll system
- Prepares a semi-monthly payroll, exports it to the bank and then exports it into DMS and reconciles all entries.
- Prepares and submits all ROEs (records of employments) electronically
- Prepare and submits all T4's to employees and CRA

**Working with Sales Department and Finance Office**:

- Has a thorough understanding of finance and lease contracts, after sale warranties, and CPO warranties.
- Ensure flooring is reconciled and paid per group/manufacturer policies
- Processes all remittances as required (eg. insurance)
- Understands all general ledger accounts required to record a car deal through to accounting

**Working with Service and Parts Department**:

- Understands dollar per RO, efficiency, productivity, goodwill, comebacks and warranties.
- Understands month end work in progress and how idle time is determined at month end.
- Understands special orders, work in progress, inventories and reconciling parts inventories
- Audits warranty receivables and insures payment.

**Working with Reception and Cash Control**:

- Supervises and is responsible for all cash coming into the dealership and leaving the dealership.
- Checks monthly cash account to make sure it balances and to reconciles differences.

**Other**
- Keeps copies overall capital expenditures and prepares monthly spreadsheet and posts depreciation.
- Determines prepaid expenditures and amortizes and posts throughout the year as necessary.
- Has accurate documentation for month-end and year-end balances.
- Timely submissions for HST, Source deductions, Corporate Taxes, RRSP payments, EHT and WSIB remittances
- Reviews and oversee collection of past due accounts
- Ensures all receivables are collected within 45 days
- Compiles information and prepares reports as requested by the Group Controller and/or General Manager

**Position Requirements**:

- Accounting Experience - minimum of 2 years required
- Dealership Experience - minimum of 1 year (an asset)
- Post-Secondary education, preferably in Accounting
- Proficient in Word, Excel and Outlook
- Serti and/or payroll system experience (an asset)

**We appreciate all who apply; however only those considered for an interview will be contacted.

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