Accounting/office Coordinator

2 weeks ago

Halifax, Canada Delta Cleaning Services Full time

**Position Title**: Accounting / Office Coordinator
**Department**: Administration
**Reports To**: General Manager / Operations Manager
**Location**: DETAZ Cleaning Services Headquarters

**MUST BE A RECENT GRADUATE FROM A CANADIAN UNIVERSITY**

**Position Overview**: The Accounting / Office Coordinator at DETAZ Cleaning Services plays a dual role, ensuring the smooth and efficient operation of the office while managing the company’s accounting functions. This position requires a detail-oriented and organized individual with excellent multitasking abilities to handle both administrative and financial responsibilities effectively.

**Key Responsibilities**:
**Accounting Functions**:

- Manage all aspects of day-to-day bookkeeping and accounting processes including but not limited to A/R, A/P, payroll, and general ledger entries.
- Prepare and process invoices, ensuring accurate and timely billing to clients.
- Handle accounts payable, including invoice verification, approval, and payment processing.
- Reconcile bank statements and manage petty cash.
- Assist in the preparation of monthly financial statements and reports.
- Coordinate with external accountants for audits and tax preparation.
- Maintain accurate financial records and ensure compliance with company policies and regulatory requirements.

**Office Coordination**:

- Serve as the primary point of contact for office-related matters, providing administrative support to the management team and staff.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Manage office supplies inventory and place orders as necessary.
- Organize and schedule meetings and appointments, including booking meeting rooms and arranging refreshments.
- Handle incoming calls and correspondence, directing them to appropriate staff members as needed.
- Maintain employee records and manage HR documentation, including timesheets, leave requests, and personnel files.
- Assist in the onboarding process for new employees, including setting up workstations and training on office procedures.

**Skills and Qualifications**:

- Proven experience as an Accounting Coordinator, Office Manager, or similar role.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite (Word, Excel, Outlook).
- Strong understanding of bookkeeping and accounting principles.
- Excellent organizational and multitasking skills.
- Strong communication skills, both verbal and written.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- High level of integrity and ability to handle confidential information.

**Education and Experience**:

- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 3 years of experience in an accounting or office coordination role.
- Experience in the cleaning or service industry is a plus.

**Working Conditions**:

- This position is based in the office with standard office hours. Some flexibility may be required based on the needs of the business.
- Occasional lifting of office supplies and materials may be required.

By joining DETAZ Cleaning Services, you will be part of a dynamic team committed to providing exceptional cleaning services while ensuring a positive and efficient work environment. If you have the skills and experience required for this role, we would love to hear from you

Pay: $39,112.79-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- English not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounting: 1 year (preferred)

Work Location: In person

Expected start date: 2024-06-24

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