Project Coordinator

2 weeks ago

North Vancouver, Canada Neptune Bulk Terminals Full time

Neptune Bulk Terminals (Canada) Ltd., a leading multi-product bulk material export facility located on the North Vancouver waterfront is seeking one (1) individual to join our Engineering and Projects Team. The project coordinator will support the Berth 2 Dumper 2 (B2D2) Project in a multitude of areas as required. This is a temporary, full - time role, reporting to the Director of Engineering and Projects.

The project coordinator will support the B2D2 project in a multitude of areas as required that includes managing change orders and purchase orders, developing procedures and processes, coordinating project details with Area Leads and vendors, and managing resources and information. The position requires excellent organizational and communication skills, as well as knowledge of project management tools such as SharePoint and JDE.

**Key Responsibilities**:

- Provide support to team members as required, including taking minutes, filing/document searching, and answer-ing questions using Neptune information and, other project documentation, other department information and engaging Neptune’s own SMEs.
- Create and manage Change Order and Purchase Order documentation, manage approval workflows, and track from creation to vendor issue using SharePoint and JDE.
- Document COR’s and POR’s in B2D2 financial workbook for project budget tracking and analysis by WBS. Provide Controller with Neptune historical information and JDE support, including working with L5 to ensure program-ming needs are met. Liaise with Neptune Finance Department.
- Support the development of B2D2 procedures and processes by informing of Neptune specific information and existing documentation in the areas of finance, operations, finance, projects, and document control.
- Ensure Neptune interest is protected with integrity and quality.
- Arrange project meetings, seminars, workshops, tours as necessary
- Watch for opportunities to enhance project and Neptune objectives through meetings and review of project documentation.
- Attend to the physical requirements of the B2D2 Project Office at G3, including managing locks/keys, janitorial ser-vices, supplies, electronics, signage, and emergency repairs (floor and plumbing).
- Work with Area Leads and vendors to ensure tagging is assigned appropriately and applied consistently during all phases of the project to enable successful turnover of documentation.
- Coordinate project details with Area Leads, including resourcing, onboarding, contracts, purchase and change orders, hardware & software requirements, and immigration lawyer for Work Visa requirements.

**Skills and Abilities**:

- Excellent organizational and time-management skills to manage and prioritize multiple tasks and responsibilities.
- Strong communication skills, both verbal and written, to effectively communicate with team members, vendors, and other stakeholders.
- Knowledge of project management tools such as SharePoint and JDE to manage documentation, workflows, and budgets.
- Ability to work collaboratively with others, including team members, Area Leads, and vendors, to coordinate project details and ensure successful project completion.
- Attention to detail to ensure accuracy and completeness in documentation and reporting.
- Flexibility and adaptability to changing project needs and priorities.
- Familiarity with finance, operations, and document control processes to support the development of procedures and processes.
- Commitment to integrity and quality to protect Neptune’s interests and ensure project success.

Take your career to the next level working with an amazing team. Send your resume before **March 17th, 2023.**

While all applicants are thanked for their interest, only those chosen for interview will be contacted.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Benefits**:

- Casual dress
- Company events
- On-site parking
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- North Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Project management: 6 years (required)

Work Location: In person

Application deadline: 2023-03-17
Expected start date: 2023-04-15

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