Project Coordinator
2 months ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Educational Programming, Level B
Job Title
Project Coordinator
Department
Strategic Projects Support | UBC Health
Compensation Range
$5,468.83 - $7,878.17 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
May 1, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Job Summary
The Project Coordinator works closely with the Assistant Director, Strategic Initiatives; the Directors of Education and Research; and the Assistant Director, Health Systems in the Office of the Vice-President, Health to support the implementation of projects that align with the UBC Health Strategic Plan. The incumbent interacts with faculty, staff and students from various faculties and departments at UBC Vancouver and UBC Okanagan campuses. This requires excellent diplomacy, communication and interpersonal skills. The position requires considerable judgment and problem-solving skills to develop approaches and techniques in order to achieve goals and objectives.
Organizational Status
UBC Health is responsible for driving the vision of the Vice-President, Health portfolio by promoting an integrated approach to collaboration amongst all health programs at UBC and with external partners in the health sector. UBC Health reports to the Office of the Vice-President, Health and serves as a resource to all health disciplines at UBC.
The Project Coordinator reports directly to the Assistant Director, Strategic Initiatives and receives high level strategic direction from the Directors of Education and Research, and the Assistant Director, Health Systems. The incumbent works in close collaboration with other members of the Office of the Vice-President, Health, faculty and staff members from various academic units, and community partners internal and external to UBC.
Work Performed
- Develop project plans for activities identified under the UBC Health Strategic Plan, ensuring consultation with project partners
- Conduct needs assessments, environmental scans and literature reviews to inform specific projects
- Contribute to project development, planning and execution
- Develop project proposals, timeframes, schedules, and budgets
- Identify work priorities for projects, set timelines, monitor budgets, and ensure project objectives and deadlines are met
- Attend meetings to define strategy, goals and scope of projects
- Coordinate logistics for project team events and meetings, including preparing and distributing agendas and other materials, taking notes, and tracking action items for follow-up
- Create and maintain comprehensive project documentation, plans, reports and financial summaries
- Gather, track, compile and report on relevant project assignment and progress information from multiple sources
- Coordinate the acquisition of information from multiple sources and individuals
- Draft project management template documents and workflow designed to support the breadth of projects within the Office of the Vice-President, Health
- Manage full projects cycle from the conception of ideas to completion of projects
- Organize and coordinate various events, including event logistics and communications
- Research and identify potential funding sources
- Coordinate and participate in meetings of the UBC Health Student Caucus
- Establish and maintain effective working relationships with various faculties, schools and departments with a commitment to the integrated collaborative nature of UBC Health
- Maintain professional levels of communication at all times to strengthen existing collaborations with UBC Health partners
- Provide project support and other general administrative duties as assigned
Consequence of Error/Judgement
The Project Coordinator is required to exercise professional judgment and initiative while undertaking all responsibilities and developing relationships. Inappropriate actions, errors in performance or indiscretions in judgment can have negative impact on the Office of the Vice-President, Health and the University, and may result in legal action, negative public relations, financial repercussions, and loss of credibility in the Office's ability to demonstrate value in the areas of collaborative health education, research and systems.
Supervision Received
Reports directly to the Assistant Director, Strategic Initiatives. Coordinates specific projects under the broad direction of the Directors and/or Assistant Directors. Works with considerable latitude and mínimal supervision
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