Administrative Coordinator

3 weeks ago

Montréal, Canada National Council of Indigenous Midwives Full time

**The English version will follow**

**Coordonnateur Administratif / Coordinatrice Administrative, NCIM**

**Titre**:Coordinateur Administratif / Coordinatrice Administrative, NCIM (National Council of Indigenous Midwifes)

**Rapporte à** : Directrice Générale, NCIM

**Contrat**: Temps Plein (35 heures par semaine)

**Lieu**: Entièrement à distance, des déplacements occasionnels peuvent être requis pour des événements et réunions.

**Contexte**

NCIM plaide en faveur de la restauration de l'éducation des sage-femmes, de la prestation de services de sage-femme et du choix du lieu de naissance pour toutes les communautés autochtones, conformément à la Déclaration des Nations Unies sur les droits des peuples autochtones. Les sage-femmes autochtones permettent l'accès à des soins de santé sexuelle et reproductive culturellement sûrs pour les familles autochtones, le retour de l'accouchement dans les communautés autochtones et une réduction du nombre d'évacuations médicales pour les accouchements dans les régions éloignées. En tant qu'organisation, NCIM défend les valeurs d'humilité, de respect et de compassion.

L'Association Canadienne des Sage-Femmes (ACSF) est l'association professionnelle nationale représentant les sage-femmes et la profession de sage-femme au Canada. La mission de NCIM est de promouvoir l'excellence des soins de santé reproductive pour les communautés des Premières Nations, des Inuits et des Métis. Les deux organisations sont autonomes, mais partagent des ressources, et sont toutes deux dirigées par une équipe passionnée dédiée à soutenir les sage-femmes et la profession de sage-femme au Canada et dans le monde.

**Résumé du poste**

Sous la supervision de la Directrice Générale de NCIM, le Coordonnateur Administratif / la Coordinatrice Administrative effectue diverses activités de coordination, d'administration et de soutien aux programmes. Le Coordonnateur Administratif / la Coordinatrice Administrative soutient le personnel du NCIM en étant le principal point de contact pour les communications internes et externes. Le rôle implique la création d'un environnement culturellement sûr lors de la collaboration avec les membres de la communauté autochtone.

**Avantages de travailler au sein de NCIM**
- Programme d'avantages sociaux des employés : dentaire, médical, paramédical, assurance-vie (certaines exceptions peuvent s'appliquer) et services d'aide aux employés.
- Congés généreux (à partir de 3 semaines de congé, congé payé généreux pour maladie, jours personnels, responsabilités familiales) et congé payé supplémentaire pour la fermeture en décembre.
- Opportunités de voyage, d'apprentissage et de développement professionnel.

**Fonctions et responsabilités**
- **Activités de soutien à la coordination**_
- Gérer le calendrier du NCIM et coordonner les réunions du personnel du NCIM, y compris la planification des réunions (de préférence en utilisant des sondages ou d'autres outils d'optimisation), la participation à la préparation de l'ordre du jour, et l'organisation de la logistique et des documents nécessaires.
- Enregistrer, transcrire et distribuer les comptes rendus et les procès-verbaux des réunions, et assurer le suivi des décisions dans le cadre des responsabilités fournies.
- Coordonner les arrangements avec d'autres membres du personnel pour divers événements, rassemblements, activités communautaires, ateliers et conférences.
- Coordonner de manière rentable et parfois complexe la logistique des déplacements du personnel, des volontaires et des consultants, tant au niveau national qu'international.
- Collaborer avec l'agent de voyage pour réserver les vols et l'hébergement.
- Travailler en étroite collaboration avec la Directrice Générale de NCIM pour établir les priorités de travail.
- **Activités de soutien aux programmes**_
- Fournir un soutien au personnel du NCIM.
- Aider à la préparation des budgets de fonctionnement des programmes et des projets.
- Examiner les documents d'approvisionnement pour en garantir l'exactitude conformément aux exigences des donateurs et aux politiques internes d'approvisionnement de l'ACS.
- Examiner et compléter les documents financiers et d'approvisionnement, y compris les avances de voyage, les factures et les rapports de dépenses.
- Compiler des données et aider à la préparation de rapports pour les parties prenantes et les donateurs.
- **Activités de soutien administratif**_
- Superviser, filtrer et catégoriser toutes les communications entrantes, y compris les courriels et les appels téléphoniques ; répondre aux demandes générales et/ou transférer les courriels entrants à la personne appropriée.
- Mettre à jour et tenir à jour les listes d'adhésion du NCIM et de ses membres de soutien.
- Fournir un soutien administratif pour la préparation et la mise à jour de divers documents.
- Effectuer des tâches administratives gé

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