Administrative Coordinator

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Office of the Executive Director Services for Students

The Office of the Executive Director oversees and coordinates our different service areas to provide high quality programming and services to facilitate our students’ transition into University life and their continued success during their studies. Representing Student Services not only within the University but also to the community at large, EDSS also brings together expertise in assessment, communications, EDI, and operations to promote a positive student experience at McGill.

Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.

Major Duties and Responsibilities:

- Acts as resource person regarding the unit's policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.
- Participates in ensuring the smooth functioning of the unit. Recommends procedural changes to enable unit to function more effectively. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor.
- Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, and annual reports. Drafts correspondence and other short documents of a complex nature. Formats documents and edits for grammar, spelling and accuracy. Takes notes and types various documents such as correspondence, reports, memos. Signs certain documents.
- Maintains supervisor's agenda. Sets up appointments, reminds supervisor of appointments and organizes schedule according to priorities.
- Screens and sorts mail. Prepares files attaching appropriate supporting documentation and researching information as required. Responds to requests within area of responsibility. Notes required actions and ensures follow-up.
- Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
- Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Acts as a resource person concerning the use of software. Explains and demonstrates the use of software, resolves problems within area of expertise, and liaises with computer resource persons as required. Maintains and updates administrative files. Maintains filing systems and arranges for archiving.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
LI-Hybrid
- Minimum Education and Experience:

- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:



(MUNACA Level F) $28.56 - $35.40
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Assistant Director
Position End Date (If applicable):

2024-04-30
- Deadline to Apply:

- 2023-03-30
- ._

  • Administrative Coordinator

    5 days ago

    Montréal, Canada PandaPay Full time

    PandaPay is looking for an organized, analytical administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. To...

  • Administrative Coordinator

    2 weeks ago

    Montréal, Canada COGIR Immobilier Full time

    The private seniors' residence La Roseraie, located in Ste-Foy, is looking for a person to fill a full-time administrative coordinator position. POSITION DESCRIPTION: Schedule: Monday to Friday daytime Salary to be discussed! ROLE AND GENERAL RESPONSIBILITIES: Securing orders from the convenience store Administration Greet visitors Maintain good...

  • Administrative Coordinator

    4 days ago

    montréal, Canada COGIR Immobilier Full time

    The private seniors' residence La Roseraie, located in Ste-Foy, is looking for a person to fill a full-time administrative coordinator position.POSITION DESCRIPTION: Schedule: Monday to Friday daytimeSalary to be discussed!ROLE AND GENERAL RESPONSIBILITIES:Securing orders from the convenience store

  • Administrative Coordinator

    1 month ago

    Montréal, Canada CIMCO Full time

    Company Profile We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education. Position Summary CIMCO Refrigeration is looking for a full-time permanent Administrative Coordinator (Service Department) for the Montreal Branch. Role...

  • Administrative Coordinator

    4 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Assists in the organization of unit activities....

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Position Summary: - Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as a resource person for policies and procedures. Administers unit accounts. Assists in the...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty / Unit: School of Continuing Studies (SCS), Adaptive and Integrated Learning and Indigenous Relations Initiative Division Adaptive and Integrated Learning and Indigenous Relations Initiative Division of the SCS is seeking an Administrative Student Affairs coordinator to support the...

  • Administrative Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit's operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...

  • Administrative Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty of Arts Administrative Service Centre 1 Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations....

  • Coordinator - Administration & Camp (Temporary to

    4 days ago

    Montréal, Canada Tata Steel Minerals Canada Ltd Full time

    **About us** Tata Steel Minerals Canada Limited (TSMC) with its headquarters in Montreal (Quebec), operates iron ore mines in the provinces of Newfoundland and Labrador and Quebec. TSMC is a joint venture between Tata Steel Limited and New Millennium Capital Corp. Tata Steel, part of the Tata Group of Companies, is one of the world’s top 10 steel...

  • Administrative Student Affairs Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This is a permanent position in the Department of Chemical Engineering. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...

  • Administrative Student Affairs Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This position is situated in the McGill Engine Centre, Faculty of Engineering. This is a one-year contract with the possibility of renewal. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth...

  • Administrative Student Affairs Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. GENERIC SUMMARY: Under the direction of the immediate supervisor, provides administrative support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person...

  • Administrative Student Affairs Coordinator

    30 minutes ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This is a permanent position in the Department of Chemical Eningeering. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the...

  • Software Project Manager

    2 weeks ago

    Montréal, Canada SEB Administrative Services Inc. Full time

    SEB OverviewWe are a technology company that designs and develops products and services for improved benefits administration. Our FlexPlus™ solutions transform our client’s back-office processes and offer a sleek, automated experience for plan members. Our experienced client teams can pinpoint customer needs and create realistic solutions based on...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. McGill’s Scholarship and Student Aid Office (SSAO) advises McGill students on funding options, budgeting, and debt management. They administer all provincial, federal, and US government student financial assistance. They offer an Entrance Bursary Program, Entrance Scholarships, an In-Course...