Department Budget Officer

3 weeks ago

Toronto, Canada Royal Ontario Museum Full time

**Department Budget Officer**

Full-time, permanent

Visitor Experience

Are you passionate about culture, the arts, natural history, and science? Are you keen on how these elements aesthetically come together to tell the many stories of humanity? **Then consider a career at ROM.**

***:
Reporting to the Vice President, Visitor Experience with dotted line to the Vice President, Brand & Marketing and Vice President, Communications & Publishing, the Department Budget Officer is responsible for processing all financial transactions pertaining to the department’s goods and services accounts. Prepares accounts, budgets, and forecasts, reconciling statements at month end, and preparing reports as required; ensures that procurement practices are followed, prepares purchase requisitions. Reconciles purchasing and travel cards. Interacts with Finance Department at the ROM and on occasion external vendors. Negotiates with suppliers, and handles purchasing of necessary supplies and equipment. For the Visitor Experience Department, manages petty cash float.

The role also coordinates administrative functions for the Visitor Experience Department and Security Department, provides limited administrative support to the Vice President, Communications & Publishing, and Vice President, Brand & Marketing.

**RESPONSIBILITIES**:

- Monitors and maintains the Chief Marketing & Communications Officer, Marketing, Communications & Publishing, Visitor Experience and Security goods and services budgets, processes invoices, arranges approval signatures on invoices and submits to Accounts Payable for payment process. Manages petty cash float for the Visitor Experience Department.
- Assists in the development of annual budget, forecast and business planning process for multiple groups within the Marketing & Communications Division. Compiles the budgets, coordinates and merges each unit’s budget into a departmental plan which fits into the Financial Management System. Supports the Chief Marketing & Communications Officer; Vice President, Brand & Marketing; Vice President, Communications & Publishing; Assistant Vice President, Visitor Experience; Assistant Vice President, Membership; and Assistant Vice President, Security & Risk Management by establishing financial reporting controls. Manages budgets. Reconciles general ledgers and reports variances to Finance Department. Supports the administration of the Departments as needed.
- Supports the Marketing, Communications & Publishing, Visitor Experience and Security teams in following the procurement practices at the ROM. Prepares purchase requisitions and arranges with Procurement Department for issuing of purchase orders. Handles purchasing of necessary supplies and equipment, negotiates with suppliers and obtains quotes for goods and services requisitions.
- Coordinates all administrative functions for the Visitor Experience and Security Office. Manages the calendar of the Vice President, Visitor Experience and arranges meetings.
- Monitors office supplies inventory and initiates replenishment Marketing and Communications Division and Security Office; picks up and distributes mail.
- Prepares and reconciles Purchase and Travel credit card expense statements for multiple teams, including Chief Marketing & Communications Officer, Marketing, Communications, Visitor Experience, and AVP Security. Arranges approval signatures and submits signed forms and receipts to Accounts Payable.
- Performs other related duties as assigned.

**Posted Date**2023-03-15**Closing Date**2023-05-15**Department**Visitor Expeience**Type**Full-Time**Salary**$55,826 - $ 63,800

**Qualifications**
- Three (3) years post secondary Diploma or Bachelor’s degree; with a major emphasis in commerce, accounting or business administration or an acceptable equivalent in education and experience.
- A minimum of three (3) but less than five (5) years administrative experience preferably in a customer service environment with well established financial systems and processes.
- Proficiency in MS Office software and operating database systems.
- Demonstrated organizational and interpersonal skills.
- Good mathematical, analytical and problem-solving skills.
- High degree of accuracy and attention to detail.
- Demonstrated ability to exercise tact, diplomacy, sensitivity, and discretion when dealing with confidential information and potentially sensitive correspondence internally/externally.
- Demonstrated knowledge of office administrative processes/procedures. Excellent coordination and scheduling skills.
- Demonstrated experience in invoicing, accounts payable and the use of finance related spreadsheet. Experience in financial forecasting and budget management.
- Intermediate knowledge of database, desktop publishing, and word processing programs.
- Proven skills in effective writing, accurate minute taking, and editing of electronic material.
- Effective oral communication and public relations skills with a strong visito

  • Budget and Accounting Manager

    1 week ago

    Toronto, ON, Canada Department Of Tourism, Heritage & Culture Full time

    Budget and Accounting Manager Department of Tourism, Heritage and Culture Permanent Position We invite you to join the Financial Services, Information Management and Technology Team! The Department of Tourism, Heritage and Culture fosters economic growth, pride of place and the well-being of New Brunswickers through the conservation, development and...

  • Budget Support Officer

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/22/2024 **Req ID**: 37441 **Faculty/Division**: Faculty of Arts & Science **Department**: ARTSC: Ofc of the Dean **Campus**: St. George (Downtown Toronto) **Position Number**: 00041717 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Budget Support Officer

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/22/2023 **Req ID**: 32161 **Faculty/Division**: Faculty of Arts & Science **Department**: ARTSC: Ofc of the Dean **Campus**: St. George (Downtown Toronto) **Position Number**: 00041717 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Planning and Budget Officer

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/05/2023 **Req ID**:31052 **Faculty/Division**: VP - University Operations **Department**: Planning & Budget Office **Campus**: St. George (Downtown Toronto) **Description**: The Planning and Budget Office provides oversight of the University’s operating budget and enrolment planning processes and provides leadership and coordination for...

  • Budget Analyst

    1 month ago

    Toronto, Canada Ontario Medical Association Full time

    **Budget Analyst** **FINANCE** Are you looking to join one of Greater Toronto’s Top 2023 Employers? The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously...

  • Budget Analyst

    4 weeks ago

    Toronto, Canada Ontario Medical Association Full time

    **Budget Analyst** **FINANCE** Are you looking to join one of Greater Toronto’s Top 2023 Employers? The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously...

  • Budget Analyst

    1 month ago

    Toronto, Canada The Neighbourhood Group Full time

    _**The Neighbourhood Group (TNG) is a multi-service agency that includes Central Neighbourhood House, **_ - **Neighbourhood Link Support Services and St. Stephen’s Community House**_ - JOB OPPORTUNITY Job# TNG2023-113 **POSITION TITLE**:Budget Analyst **DEPARTMENT**:Finance **STATUS**:Regular Full-Time, Non-Bargaining Unit **# HRS / WEEK**:35 **CONTRACT...

  • IT Budget Analyst

    1 week ago

    Greater Toronto Area, Canada AutoTrader.ca Full time

    Trader is a dynamic and innovative technology company at the forefront of IT engineering solutions. We have a broad IT footprint and a complex IT Ecosystem spanning multiple clouds, varied IT disciplines and lots of growth through acquisition. This makes for a complex environment to manage financially. As we continue to grow, we are seeking a talented and...

  • Department Manager

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/24/2023 **Req ID**: 31429 **Faculty/Division**: Faculty of Arts & Science **Department**: Can. Inst for Theoretical Astrophysics **Campus**: St. George (Downtown Toronto) **Description**: **Description**: Reporting to the Director, the Department Manager brings the strategic, HR managerial, operation and financial leadership, direction...

  • Contract & Budget Specialist

    4 weeks ago

    Toronto, Canada Labcorp Full time

    **Contract & Budget Specialist** **Hybrid Remote - Mississauga, ON** **Must Work On-Site 3 Days/Week** Why settle for one thing when you can have everything? Labcorp Drug Development gives you the best two for one opportunity for career growth. Who doesn’t want twice the perks - working at one of the largest FSP CROs—and partnering with one sponsor...

  • Budget Coordinator

    4 weeks ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 42267 **Job Category**:Finance, Accounting & Purchaisng **Division & Section**:Children's Services, ChildSvcs Contract & Financial Mgmt **Work Location**:Hybrid Remote Work, Base Office is Metro Hall, 55 John Street, Toronto **Job Type & Duration**:Full-time, Temporary vacancy (ending May 31, 2024) **Salary**:$93,500.00 - $119,274.00...

  • Budget and Grants Manager

    1 month ago

    Toronto, Canada Wildlife Conservation Society Full time

    **Title**: Budget and Grants Manager **Position type**: Full-time **Salary range**: $65,000 to $75,000 **Location**:WCS Canada headquarters in Toronto **Reports to**:Director of Finance and Operations **Application deadline**: **Application closing date**: 17 January 2023 **Position Start Date**: mid to late February, 2023 **Position Summary** The...

  • Budget and Grants Manager

    4 weeks ago

    Toronto, Canada Wildlife Conservation Society Full time

    Wildlife Conservation Society Canada (WCS Canada), 344 Bloor St. W., Suite 204, Toronto, ON M5S 3A7 **Position Title**: Budget and Grants Manager (NOC 10019) **Position Type**: Permanent, Full-time (35hrs/wk) **Language of work**: English **Program**: Management, Finance & Operations **Position Location**: Toronto, ON (Hybrid) **Date Written/Revised**:...

  • Budget Coordinator

    1 week ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 34700 **Job Category**:Finance, Accounting & Purchasing **Division & Section**:Children's Services, ChildSvcs Strategic, Business & Fin Svcs **Work Location**:Hybrid Remote Work, Base Office is Metro Hall, 55 John Street, Toronto **Job Type & Duration**:Full-time, 1 Permanent & 1 Temporary (24 months) vacancies **Salary**:$93,500 -$119,274...

  • Budget & Operations Analyst

    1 week ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 34728 **Job Category**:Finance, Accounting & Purchasing **Division & Section**:Technology Services, Office of the Chief Technology Officer **Work Location**:55 John St, Toronto **Job Type & Duration**:1 Permanent **Salary**:$86,500.00 - $97,480.00 **Shift Information**: Monday to Friday, 35 hours per week **Affiliation**:...

  • Administration and Consular Officer at The

    1 month ago

    Toronto, Canada Department of Foreign Affairs, Ireland Full time

    The Consulate General of Ireland, Toronto is seeking a highly motivated, enthusiastic and hardworking person with excellent communication and interpersonal skills to fill a full-time Administration and Consular Officer position. - **Job Opportunity | Ireland - this is Ireland**_ **Roles and Responsibilities**: The precise range of duties will vary over time...

  • Business Officer and Office Manager

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/28/2023 **Req ID**: 29946 **Faculty/Division**: University of Toronto Scarborough **Department**: UTSC:Financial Services **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00039102 **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive...

  • Medical Office Department Lead

    22 hours ago

    Toronto, Canada Union Hearing Aid Centre Limited Full time

    Currently, Union Hearing Aid Centre is looking for a Department Lead to join their Med-El team. Through our partnership with MED-EL, we are able to provide all sound processors, parts, accessories, replacements, and repairs. This department acts as the Canadian representative for MED-EL, ensuring that the account runs smoothly and efficiently. This is a...

  • Business Officer

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/04/2024 **Req ID**: 36294 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Italian Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00014008 **Description**: **About us**: The University of Toronto’s Department of Italian Studies is the largest Italian department outside of Italy, and...

  • Budget & Operations Analyst

    1 month ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 34293 **Job Category**:Finance, Accounting & Purchasing **Division & Section**:Solid Waste Management Services, SWM Policy Planning & Outreach **Work Location**:City Hall - 100 Queen Street West **Job Type & Duration**:Full-time, Permanent **Salary**:$86,500 - $108,459 per year, TM1022, Wage grade 6.0 **Shift Information**:Monday to Friday,...