Canada Summer Jobs Position: Special Events

2 weeks ago

Toronto, Canada Pride Toronto Full time

**Canada Summer Jobs Position: Special Events Coordinator**

**Full-time, Contract, Onsite**

**$16.50 per hour, 35 hrs/week**

**Start date: June 9, 2023 for eight weeks**
- between 15-29 years old by the end of the contract
- either Canadian, Permanent Resident or Refugee. International students are not eligible for this role.

**Accessibility**

**Who are we?**

Pride Toronto is a not-for-profit organization with a mission to support our communities in the pursuit of our unequivocal rights to be known, be heard, be understood, be accepted, be respected, and to celebrate the beauty of who we are. Uniting and empowering people with diverse sexual orientations, gender identities, and gender expressions, the annual Pride Toronto Festival has become a major Canadian Arts and Cultural Event and the largest Pride celebration in North America. Pride Toronto showcases Toronto on the world stage with diversity, inclusion and vibrant creativity.

**Why Join Pride Toronto?**

Pride Toronto continues a legacy that is deeply intertwined with the rich, progressive history of Toronto’s queer community. From a small gathering of dedicated activists fighting for their right to love and be seen, to the vibrant celebration it knows today, Pride Toronto has been a long time in the making. You will be part of the ever growing team to bring Pride to Toronto, in every beautiful form that Pride takes

In addition, Pride Toronto offers:

- Be part of a high performing team where Pride is their passion and continuing to benefit the Pride Movement in Toronto
- The ability to maintain work-life balance with the flexibility to take mid-day appointments and flex-hours
- Participate in professional development opportunities
- Access to leadership and growth opportunities as the company grows

**What will you be doing as the Special Events Coordinator?**

The Special Events Coordinator works closely with Pride Toronto's Programming and Events Manager to ensure the flawless execution of events throughout the Toronto Pride Festival. Based on the nature of this role, the Special Events Coordinator may need to work weekends and evenings outside of regular work hours to support events planned throughout May and June.

All Pride Toronto Summer Students must be available to work Pride Festival Weekend (June 23-24-25). Pride Festival Weekend is full of performances, art and parades celebrating the 2SLGBTQI+ communities. No matter their role, all members of the Pride Toronto team support the Pride Festival through various operational and programming tasks that ensure the events are safe, fun, and memorable.

**Other responsibilities include**:*
- Assist in administration for the Programming and Events department for specific projects and streams as assigned by the Programming and Events Manager and Director of Operations.
- Assist in organizing facilities and event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.
- Work closely with other departments to ensure a successful festival.
- Proactively handle any issues and troubleshoot any emerging problems assigned to you.
- Assist the Programming and Events Manager and Director of Operations with all elements of advancing documents, including contractual obligations, contract review, tech rider review and confirmations, artist obligations (social media posts)and creative requirements.
- Day of Event assistance for year-round Pride Toronto Signature Events, Major Cultural Events and Affiliate Events, including but not limited to: Programming Launch, Pride Month Launch Party, Cabana Pool Party and Til Sunset.
- Facilitate artist’s contractual hospitality needs including transportation, accommodations, food requirements, working directly with the Programming and Events Manager.
- Ensure that all green rooms, and applicable hospitality requirements, are set up prior to Artist arrival at venues.
- Coordinate artist accreditation for the Festival Weekend.
- Assist with volunteer management for the teams that fall under the Programming Department.
- Ensure following all Covid19 safety protocols.
- Always represent Pride Toronto in a positive manner.
- Other tasks as assigned.

**What are we looking for?**

Qualifications and skills required of the role.
- Youth between 15 - 29 years of age (by the end of the contract)
- Minimum one year of customer service experience
- Highly organized and experienced with MS Office, Google platform
- Strong communication skills
- Commitment to environmental sustainability
- Knowledge and understanding of the 2SLGBTQI+ community
- Demonstrated administrative background
- Excellent verbal and written communication skills required
- This position requires you to work from our office Mondays to Fridays either between 9:00am-10:00am or 10:00am-6:00pm.
- Flexibility to work evenings and weekends as needed for meetings and events (lieu time provided to be provided for hours worked)

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