Recruitment Assistant

3 weeks ago

Toronto, Canada Dixon Hall Full time

**Employment Type**: Full-time (10 weeks - 35 hours/week)
**Department**: People and Culture
**Union**: Excluded
**Salary**: $16.55/hr
**File #**: 24-PC-04
**Posting Date**:February 16, 2024
**Posting Close**: March 24, 2024
**Location**:190 Carlton St. Toronto, ON M5A 2K8

Dixon Hall is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the lives of thousands of our community’s most vulnerable residents by providing a range of programs and services across every stage of life. We create lasting solutions to end poverty, social injustices, and isolation in Toronto. We value respect, diversity, integrity, care, compassion, and accountability.

Reporting to the Manager, People and Culture, the Recruitment Assistant is responsible for playing a crucial role in supporting the recruitment processes and ensuring a smooth and efficient flow of activities in the recruitment life-cycle.

**REQUIREMENTS**
- This position may be funded by Canada Summer Jobs
- As per Canada Summer Jobs, these are mandatory requirements
- Be between 15 and 30 years of age at the beginning of the employment period;
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
- Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

**RESPONSIBILITIES**
- Support the administration required throughout the full cycle internal and external recruitment process for all positions levels both unionized and non-unionized.
- Coordinate interviews as needed with the hiring panel.
- Update Applicant Tracking System and other required spreadsheets/databases in a timely manner throughout the recruitment process.
- Participate in hiring events both in-person and virtual.
- Maintain personnel files and recruitment files by uploading and updating the SharePoint Drive.
- Support other functions of the People and Culture department as needed.
- Actively participate in department and agency meetings and events.
- Meet regularly with the Director and other staff to discuss individual, and team and effectiveness.
- Work under the guidance of the agency and program policies and procedures, including the Mission, Vision and Values of Dixon Hall.
- Other duties as assigned.

**POSITION QUALIFICATIONS**
- Currently enrolled in, or recently completed, post-secondary education in Human Resources Management or another related program. Relevant work experience (placement opportunities included) in similar environments is an asset.
- Excellent communications skills, both written and verbal.
- Dependable, punctual and flexible.
- Proficient with Microsoft Office (Word, Excel, Outlook, Publisher) and database management.
- Able to work efficiently as part of a team as well as independently.
- Must be qualified to work in Canada legally for the employer.
- Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.
- Must have up-to-date vaccinations against COVID-19 with a vaccine that has been approved for use in Canada.

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