Manager Administration

4 months ago

Montréal QC, Canada ArdentMills Full time

Manager Administration

Your role:
As Administrative Manager, you will be required to utilize independent discretion and judgment to lead and oversee the administrative function at the Montreal facility. You will be responsible for administrative supervision, fiduciary controls, some accounting activities, plant inventory, human resources, information technology, Safety program administration and support, and other activities critical to the local Operations and Quality Management teams. You will supervise the _Plant Clerks/Inventory Coordinator_ and are an important member of the local leadership team.

To succeed, you must be able to:

- Deliver results in first-time situations by inspiring others and working to earn trust every day
- Serve others with understanding, respect, and care
- Operate with simplicity, clarity and transparency
- Deal with and drive change
- Organize, prioritize and own multiple tasks while meeting or exceeding deadlines
- Above all you will be expected to carry out all your activities with reliability, integrity, compliance and in a safe, environmentally responsible, and efficient manner.

Your responsibilities:

- Responsible and accountable for plant staffing by orienting and training employees; maintaining a safe and secure work environment; developing personal growth opportunities; maintaining a highly engaged workforce; maintaining confidentiality when needed
- Overall responsibility for administering group benefits, payroll for active groups, and compliance with record keeping within the location in accordance with Ardent Mills’ policies and legislative requirements
- Accountable for achieving financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances and capital projects
- Accountable for all local Procure/Source to Pay to ensure timely payments to vendors
- Analyze inventory trends with overall responsibility & accountability for auditing and approving inventory write-offs, resolving all variances, identifying root causes and resolving inventory discrepancies
- Provide counsel and advice to local management including but not limited to EHS, EE Relations, Purchasing
- Train and develop other managers’ knowledge of purchasing, payroll, and other key systems
- Participate in and lead team through customer issue follow-up and corrective actions.
- Understanding of local employment laws and payroll practices
- Act as Safety program administrator, to ensure facility adherence to corporate policies, CAP item completion, documentation follow up and scheduling of third-party services related to Safety programs.

Essential skills and experience:

- Associate degree with 1 year or High School diploma/GED with 2-4 years of experience in human resource, accounting, and/or administrative management type role(s)
- Experience working in ERP and HR systems

Good to have:

- Bachelor’s degree or High School diploma/GED with 4+ years of experience human resource, accounting, and/or administrative management type role(s)
- Experience using Workday
- Experience leading an individual, including performance management, coaching, and development
- Experience creating and managing budgets
- Understanding of local employment laws and payroll practices

Physical requirements and working conditions (with or without reasonable accommodation):

- Ability to perform work at a computer and other administrative/managerial tasks
- Ability to wear personal protective equipment (PPE) as is required by the operating areas (i.e. safety glasses, protective footwear, hard hat, hearing protection and, at times, a respirator)
- Ability to occasionally work a machine-paced continuous process that operates 24 hours a day, 7 days a week with conditions which include:

- Hot/Cold temperatures (inclement weather)
- Indoor/Outdoor environment
- Dusty environment (to include Wheat/Gluten allergens)
- Noisy environment
- Frequent moving/vibration/ or other motion of equipment/processes
- Elevated Places
- Ability to perform work safely which may require:

- Occasionally standing, walking, rotating, bending/stooping, twisting, crouching, kneeling, balancing and reaching or lifting at varying heights
- Occasionally climbing stairs
- Occasionally lifting, and/or carrying

Other considerations:

- Must be able to read, interpret instruction and technology and communicate effectively in English and French.
- Must be willing to work alongside your team including long days (days, evenings, and nights) as well as weekends or holiday work.
- Except where prohibited by law, all offers of employment are conditioned upon successfully passing a drug test and pre-employment background check

Gestionnaire Administratif

Votre rôle:
En tant que Gestionnaire Administratif, vous devrez faire preuve d'une grande autonomie et d'un jugement indépendant pour diriger et superviser les fonctions administratives de l'établissement de M

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