Arts Learning Programs Administrative Assistant

4 days ago

Maple Ridge, Canada The ACT Arts Centre Full time

**Position Title**:Arts Learning Programs Administrative Assistant

**Status**:Full time, salaried, permanent, non-exempt, 40/hours week

**Reports**:Arts Learning Programs Manager

**Liaises with**: Independent contractors (instructors); Marketing Dept., Artistic Administrator

**ABOUT THE ACT ARTS CENTRE**

The ACT Arts Centre (The ACT), located in the community of Maple Ridge and part of the Greater Vancouver Regional District (GVRD), is the leading provider of engaging, vibrant and excellent Arts Learning Programs, Gallery Exhibitions and Performing Arts Presentations for the growing communities of the region. Opened in 2003, the 486-seat theatre, studio theatre and instruction studios are home to many cultural and community events, delivering an array of diverse arts and cultural programming and activities to over 80,000 patrons annually.

The Arts Learning Programs at The ACT serve approx. 4,000 participants of all ages in over 300 classes, learning and community events annually.

***

The Arts Learning Programs Administrative Assistant, reporting to the Arts Learning Programs Manager, will have a wide variety of arts learning program and administrative support duties, with focus on three areas of administration:

- Quarterly data entry of classes and programs through Perfect Mind software ( will train)
- Liaises between The ACT Arts Centre, instructors and participants/parents
- Customer service and communications

**Key Responsibilities**:

- Update and input quarterly class information into Perfect Mind registration system. (will train)
- Input class space requirements into Event Pro scheduling software (will train).
- Prepare quarterly instructor teaching schedules for timely distribution
- Determine supply needs of instructors, acquire/order supplies, assemble individual instructor kits.
- Ensure studio spaces are properly set-up and prepared for classes.
- Prepare class lists for instructors and reports as needed through Perfect Mind registration software
- Quarterly webpage updates using Square Space (will train)
- Supporting instructors and students on-site on programming days with check-in/out, in cases of emergency or disruption, and communication with parents as needed. Onsite assistance for start-of-term classes, spring break and summer camps.
- All aspects of distribution and collection of consent/medical/photo and release forms to registered students, and scanning vaccine cards as applicable, both on-site and electronically.
- Generate enrollment reports and compile participant evaluations as required.
- Update on-site instructor class information clip boards as needed.
- Supply and storage room set-up, organization and clean-up as required.
- Update Policy and Procedures Binder for Arts Learning Programs as needed
- First aid for students on-site as needed.
- General departmental filing
- Other duties, tasks, and responsibilities as may be directed by the Arts Learning Programs Manager

**Knowledge, Experience, Skills and Abilities**:

- Minimum Secondary School Diploma; Post-Secondary course completion preferred.
- Two years of experience in clerical/assistant or administrative support position.
- Experience in an educational or child care environment an asset
- Ability to multi-task and manage multiple and competing deadlines, adapt to new tasks and problem-solve.
- Efficient time management & organization - ability to calmly plan, organize, meet deadlines, and set priorities
- Superb inter-personal and communication skills and the ability to work with a diverse population
- Self-motivated and able to work independently.
- Honesty and respect for confidentiality.
- Proficiency in Microsoft Office required. Knowledge of registration and scheduling software an asset.
- Occasional weekend and evening work may be required.
- First Aid Level 1 (employer will provide)
- Must submit a Criminal Background Check with a Vulnerable Sector Check

**Required Licenses, Certificates and Registrations**:

- Valid BC driver’s license an asset.

**Salary**: $45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Maple Ridge, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (required)
- Administrative experience: 1 year (preferred)

  • After School Program Supervisor

    2 weeks ago

    Maple Ridge, British Columbia, Canada Evolve Martial Arts Full time

    We are seeking a dynamic and responsible After School Program Leader to join our team at Evolve Martial Arts in Maple Ridge, BC. As an integral part of our program, you will be responsible for supervising school-aged children from 2:00 pm to 6:00 pm, Monday to Friday, with occasional longer hours on Pro D days.Key ResponsibilitiesPick up students from...

  • Program Coordinator for Youth Development

    4 weeks ago

    Maple Ridge, British Columbia, Canada Evolve Martial Arts Full time

    About UsAt Evolve Martial Arts, we are dedicated to creating a supportive and inclusive environment where students can grow and develop their skills. Our school is located in Maple Ridge, BC, Canada, and serves the Pitt Meadows, Maple Ridge, and Langley areas.School OverviewWe offer Taekwondo and weapons training programs that focus on building respect,...

  • Program Director for Youth After School Activities

    1 day ago

    Maple Ridge, British Columbia, Canada Evolve Martial Arts Full time

    Evolve Martial Arts is a family-oriented martial arts school in Maple Ridge, BC Canada.Job SummaryWe are seeking an experienced and energetic Program Director to lead our After School Program. The successful candidate will be responsible for supervising school-aged children from 2:00pm to 6:00pm Monday to Friday.About the RolePicking up from school in...

  • Administrative Assistant

    2 months ago

    Maple Ridge, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly skilled and experienced Administrative Assistant to join our team at beBee Professionals in Maple Ridge, Canada. As a key member of our front office team, you will be responsible for providing exceptional administrative support, managing incoming calls, and performing various tasks to ensure smooth office operations.Key...

  • Early Childhood Program Staff Assistant

    4 months ago

    Maple, Canada Advanced Care & Education Daycare Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Assess the children's development in order to prepare a learning plan tailored to his needs. - Maintain daycare equipment - Assist early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development...

  • Daycare Worker Assistant

    3 days ago

    Maple Ridge, Canada After School Warriors Full time

    **Tasks**: - Storytelling - Support early childhood educators in carrying out programs that promote the physical, cognitive, emotional and social development of children - Engage children in activities by telling stories, teaching songs and preparing crafts - provide opportunities to express creativity through the media of art, dramatic play, music and...

  • Program Assistant

    7 months ago

    Maple Ridge, Canada Maple Ridge Pitt Meadows Community Services Full time

    Reporting to the Program Supervisor, the Program Assistant is responsible for the provision of service to care providers and parents/children through the CCRR program. ACCOUNTABILITIES Recruitment, assessment and ongoing support of caregivers and provision of information and referrals to parents. Providing support to the program’s member care...

  • Martial Arts Instructor

    7 months ago

    Maple Ridge, Canada ANIMO Boxing & Mixed Martial Arts Gym Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Demonstrate and instruct athletic, fitness or sports activities and techniques - Assist with special events - Plan and carry out recreational, fitness and sports activities - Maintain and repair sports equipment - Train and supervise staff -...

  • Early Childhood Program Staff Assistant

    7 months ago

    Maple, Canada KIDDY PLACE CHILDCARE CENTRE INC Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Work setting**: - Child care centre **Tasks**: - Bathe, diaper and feed infants and toddlers - Develop and implement child-care programs that support and promote the physical,...

  • Receptionist/administrative Assistant

    7 months ago

    Maple Ridge, Canada Five Corners Furniture & Appliances - Maple Ridge Full time

    **About Us**: Five Corners Furniture & Appliances is a small business in Maple Ridge, BC. We are professional, customer-centric, and supportive. Our work environment includes: - Growth opportunities - On-the-job training - Lively atmosphere We are looking for a Receptionist/Administrative Assistant who has experience in both administrative tasks and...

  • Early Childhood Assistant

    3 weeks ago

    Maple, Canada Learning Tree Academy Full time

    Learning Tree Academy is looking to hire an enthusiastic individual for our childcare center in Maple, Vaughan. We are a state of the art childcare center, which is built on a foundation of high quality. We aim to be a leader for quality care in the region and are searching for staff that share in our vision. All employees must have; - Standard First Aid...

  • Administrative Assistant

    6 months ago

    Maple Ridge, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...

  • Kickboxing Trainer

    4 months ago

    Maple Ridge, Canada Maple Ridge Martial Arts Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 20 to 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 5 years or more **Work site environment**: - Air conditioned - Non-smoking **Tasks**: - Carry out management duties - Coordinate competitive programs - Develop well planned competitive schedules and...

  • Daycare Assistant

    4 days ago

    Maple Ridge, Canada Happy Hearts Childcare Centre Inc. Full time

    Happy Hearts Childcare Centre in Maple Ridge is looking for a daycare assistant - must be at least 19 years old. Looking for more energetic, fun staff for our busy school age centres. Position includes school drop off & pick up, art/crafts, activities & reading with the children, outdoor play, light cleaning. Looking to hire for split shift of before and...

  • Program Assistant Ii

    7 months ago

    Maple Ridge, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Jr. Service Administrator

    7 months ago

    Maple Ridge, Canada Garaventa Lift Full time

    **Career Opportunity**: Garaventa Lift has a long-standing reputation as a world-class manufacturer specializing in LU/LA elevators, home elevators, and platform wheelchair lifts. Our passion is in creating an accessible world by developing and distributing products which promote barrier free access for all! Currently, we are seeking full-time Junior...

  • Human Resources Assistant

    6 months ago

    Maple Ridge, Canada Maple Ridge Pitt Meadows Community Services Full time

    The newly created position of **Human Resources Assistant** will play a key role in supporting our Human Resources function with various administrative tasks and ensuring the smooth operation of HR processes and initiatives. This position will report directly to the Director of Human Resources and will work 21 hours per week (schedule to be...

  • Administrative Assistant, Full-time

    1 day ago

    Maple Ridge, Canada WJS Canada Full time

    **Administrative Assistant, Full-Time** **Job #J1222-0919** **The Position** Under general supervision, performs a variety of administrative and staff support duties for a region or group of programs in this CARF/CET accredited agency, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors and...

  • Medical Administrative Assistant

    3 weeks ago

    Maple Ridge, British Columbia, Canada MapleLife Physiotherapy and Wellness Full time

    Job SummaryWe are seeking a skilled Medical Administrative Assistant to join our team at MapleLife Physiotherapy and Wellness. In this role, you will be responsible for providing exceptional patient care and administrative support.Key ResponsibilitiesPatient Care: Greet patients and visitors, direct them to the appropriate contact or service area, and...

  • Daycare Assistant/driver

    4 days ago

    Maple Ridge, Canada Happy Hearts Childcare Centre Inc. Full time

    Happy Hearts Childcare Centre in Maple Ridge is looking for a daycare assistant & before/after school driver (driving company 10-seater van) - must be at least 19 years old. Looking for more energetic, fun staff for our busy school age centres. Position includes art/crafts, activities & reading with the children, outdoor play, light cleaning. Looking to hire...