Administrative Assistant Iii

3 months ago


Airdrie, Canada Rocky View Schools Full time

Administrative Assistant III
Learning Supports Department - Education Centre
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.
The Opportunity
RVS is seeking an outstanding professional for a continuing, full-time (35 hours/week) Administrative Assistant III position starting immediately to support the Learning Supports department. The Administrative Assistant III will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant III will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position. The position will be located at the Education Centre in Airdrie, Alberta.

**Responsibilities**:
Provides informal leadership to other department administrative assistants to coordinate workflow, including providing training and coaching as required
Supports the Department Manager/Supervisor in all areas of financial duties such as tracking department budgets, running financial reports, and purchase requisitions
Acts as liaison between various departments at the Education Centre, schools, and the community
Assists/ guides all internal and external clients with locating information regarding services provided by RVS specific to the department
Provides excellent service to staff, students, and the public, including answering and directing phone calls in a courteous and professional manner
Schedules appointments, books meeting rooms and communicates with participants in a timely manner as required
Assists with training and orientation of new staff
Maintains accurate employee / student records using various data management programs in a confidential manner
Runs reports, completes audits, and ensures accuracy of information entered in the databases used by the department
Completes audits to ensure accuracy of information entered in the data base
**Education/Experience**:
Certificate or diploma in office management, business administration, or a related field
Three or more years' experience in an administrative assistant role in an office environment
Minimum 2 years’ previous experience with basic accounting/bookkeeping
Previous experience within a school division and/or with Student Information Records Systems is considered an asset
Previous supervisory experience is considered an asset
An equivalent combination of Education and Experience may be considered
**Rocky View Schools Benefits**:
3 Weeks Vacation pro-rated based on start date
11 Earned Days pro-rated based on start date
Benefits Plan (Extended health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan
Defined Benefit Pension Plan
Professional development and training opportunities
Free Parking
Pre-employment Requirements
**Open to**: Internal and External applicants
**Salary**: $26.78 - $32.53 per hour
How to Apply
**Quote Job Code#**: 3829314
**Closing Date**: On or before September 16, 2024 by 4:30 pm
Rocky View Schools
Human Resources



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