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Administrative Assistant, Accounting

1 month ago

Airdrie, Canada Ascend LLP Full time

**Small Town Living, Big City Opportunities**

Ascend is a growth-oriented accounting, tax and advisory firm with a national presence that serves small and medium sized businesses in small communities across Canada. We are passionate about the professional development of our people, and we strive to create opportunities within the organization that support your career objectives and build them up to reach your highest potential.

Come build your future with us

ADMINISTRATIVE ASSISTANT, ACCOUNTING

We are looking for an Administrative Assistant, Accounting, to join our team in Airdrie, Alberta. This role serves as the first point of contact for our office, either in person, on the telephone or online inquiries. This position is essential to ensure the smooth operations of our local office.

**Opportunity Highlights**

This role will be of interest to someone who:

- Has **passion** for working with people and strives to provide high quality customer service
- Thrives in an **innovative** organization that is continuously investing in process improvement and utilization of technology
- Understands the value of **collaboration** and relationships because it takes a team to successfully achieve a common goal
- Has a **growth** mindset and is committed to continuous development
- Values **flexibility** in integrating personal and professional responsibilities, understanding that a seamless blend of work and life enhances overall well-being and performance.

**Key Activities and Responsibilities**

**Administration**
- Printing files, assembling client packages, invoicing, scheduling appointments, sign-off from clients, scanning the signed documents
- Order, receive and maintaining appropriate levels of office supplies
- Receiving and recording incoming client payments
- Coordination of out bound client packages via courier or registered mail
- Coordinating inbound mails and checking the post box
- Ensures filing systems are properly maintained both on-site and off-site storage
- Assists with photocopying, scanning, faxing, filing for all office staff
- Filing/EFiling of all government compliance documents
- Client Relations and communication regarding upcoming or past due filling requirements
- Assist in project management tasks, such as coordinating project timelines, tracking progress, and facilitating communication among team members.

**Bookkeeping**
- Prepare daily and weekly bank deposits and record receipts

**Customer Service**
- Answering inbound inquires
- Directing clients to the appropriate person
- Problem solving for clients and ensuring their concerns are addressed in a timely manner
- Making and scheduling appointments internally and externally
- Other duties as assigned

**Qualifications and Experience**
- 2 + years of previous administrative experience
- Diploma, certificate, or degree in office administration would be an asset; equivalent combination of education and experience will be considered
- Strong technical aptitude to learn new systems
- Excellent organization and time management skills; strong attention to detail, verbal, and written communication skills
- Proficiency in Microsoft Office 365 tools; specifically, Word, Excel (basic), Outlook and Teams

**What we offer**:

- A people focused organization that values high-performance and provides engaging and interesting work
- Continuous support for professional growth
- Comprehensive salary, benefits and incentives

Ascend is committed to creating a respectful and inclusive workplace. We pride ourselves in having a culture where we recognize and celebrate the valuable differences that make you uniquely you, which include race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation.

**Benefits**:

- Employee assistance program
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Are you eligible to work in Canada?

Work Location: In person