2409 Receptionist/Office Assistant Casual

1 month ago

Victoria, Canada Victoria Women's Transition House Full time
Salary: $24.43/hour

Receptionist/Office Assistant-Casual


Details of the Position: The Receptionist/Office Assistant is responsible for a variety of reception, secretarial and clerical assistance in the Community Office. This position requires experience in working in an office setting. Must have experience with general word processing, including reports, forms and documents.


Qualifications: Completion of a recognized office administration program or equivalent education, training and experience and a minimum of one year office experience is required.


Classification and Grid: Administrative Assistant 2, Grid 7 (JJEP Wage Grid)


Hours: Casual, on-call


Starting Pay Rate: $24.43 per hour


Benefits: As specified in the Collective Agreement


Start Date: As soon as possible


Supervisor: Administrative Manager


Additional Information: This position requires union membership. Satisfactory completion of a criminal record search is required.


Date Posted: April 29, 2024


Deadline for Submitting Applications: May 6, 2024 at 5pm


Send Application to:
Heidi Gayleard
Administrative Manager


Job Description

Key Duties And Responsibilities:

  1. Manage all phone and in-person inquiries, route to appropriate staff, including referring crisis calls to the Shelter. Record, retrieve and respond to messages in phone messaging system and email system.
  2. Greet clients, service people, donors and other visitors, answer general enquiries, refer to appropriate staff member, and record cash/goods donations.
  3. Provide clerical support to the Community Office program staff and the Financial Office as required. Support to include word processing, routine correspondence, team meeting minutes, form development, updating communications materials (handouts, resource materials, program brochures), basic website updates (under supervision of Administrative Coordinator).
  4. Administer the telephone, voice mail and computer systems in the Community Office; manage mail, petty cash, purchase office supplies and basic facility supplies and manage ongoing maintenance of Community Office equipment (photocopiers, fax, printers, basic computer troubleshooting).
  5. Organize the office spaces, schedule and book room use. Arrange meetings, schedule appointments as required.
  6. Assist the Administrative Team in maintaining and updating the organization's files and filing systems.
  7. As part of the Administrative Team, attend team and staff meetings, taking and distributing minutes when requested.
  8. Monitor maintenance tasks/requirements for the Community Office. Maintain office kitchen supplies to meet needs of staff, groups, meetings.


Perform other tasks as required.


Qualifications


Education, Training and Experience: Completion of a recognized office administration program or equivalent education, training and experience and a minimum of one year office experience is required.


Job Skills and Abilities:

  • A thorough understanding of general office practices and procedures, generally used business machines. Excellent computer skills using Microsoft Office 2000 (Word, Excel, Outlook).
  • Some basic bookkeeping and math skills preferred.
  • Ability to work cooperatively in a team setting, effective time management, good communication and customer service skills, sensitivity to women and children in crisis.
  • Additional Information: This position is required to work in an environment often dealing with clients in crisis situations or interpersonal situations.


Additional Information: This position is required to work in an environment often dealing with clients in crisis situations or interpersonal situations.

  • 2409 Receptionist/office Assistant Casual

    1 month ago

    Victoria, Canada Victoria Women's Transition House Full time

    **Receptionist/Office Assistant-Casual** **Details of the Position**: The Receptionist/Office Assistant is responsible for a variety of reception, secretarial and clerical assistance in the Community Office. This position requires experience in working in an office setting. Must have experience with general word processing, including reports, forms and...

  • 2409 Receptionist/Office Assistant Casual

    1 week ago

    Victoria, British Columbia, Canada Victoria Women's Transition House Full time

    Salary: $24.43/hourReceptionist/Office Assistant-CasualDetails of the Position: The Receptionist/Office Assistant is responsible for a variety of reception, secretarial and clerical assistance in the Community Office. This position requires experience in working in an office setting. Must have experience with general word processing, including reports, forms...

  • 2409 Receptionist/Office Assistant Casual

    1 month ago

    Victoria, British Columbia, Canada Victoria Women's Transition House Full time

    Salary: $24.43/hourReceptionist/Office Assistant-CasualDetails of the Position: The Receptionist/Office Assistant is responsible for a variety of reception, secretarial and clerical assistance in the Community Office. This position requires experience in working in an office setting. Must have experience with general word processing, including reports, forms...

  • Receptionist/assistant

    1 month ago

    Victoria, Canada Zapco Welding and Fabricating Ltd. Full time

    '''Duties''' We are a welding and fabricating company seeking a Receptionist/Assistant to join our team. As a Receptionist/Assistant, you will be responsible for providing administrative support and ensuring efficient operation of the office. **Responsibilities**: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone...

  • Receptionist/office Assistant

    7 days ago

    Victoria, Canada James Bay Community Project Full time

    **JOB DESCRIPTION December 2023** **JOB TITLE: Receptionist/Office Assistant - Part-Time, Until the Return of the Incumbent.** **Union**:BCGEU - Health Services & Support - Community Subsector **Classification Grid**:15(Wage - Step 1 - $25.27 to Step 4 - $27.86) **Benchmark Title**:Administrative Support 3 **Benchmark...

  • Receptionist & Administrative Assistant

    3 weeks ago

    Victoria, Canada Anglican Diocese of Islands & Inlets Full time

    The Anglican Diocese of Islands and Inlets is seeking a part-time (22 hrs/week) Receptionist & Administrative Assistant to support the office, located near Fairfield in downtown Victoria. This is a one-year term position with possibility of extension. The Receptionist & Administrative Assistant will work in the office Monday to Thursday from 9am to 3pm....

  • Notary Office Receptionist/office Assistant/junior

    3 days ago

    Victoria, Canada Notaries on Douglas Full time

    Busy Notary office looking for a full time receptionist/office assistant/conveyancer. We need a professional, capable person with excellent people skills who can handle phones, some banking, basic accounting and general office duties. Experience in real estate an asset and pay commensurate with experience. Thank you. **Job Types**: Full-time,...

  • Silver Threads Service

    1 month ago

    Victoria, Canada Silver Threads Service Full time

    **Job Description SILVER THREADS SERVICE** **Receptionist - Saanich and Victoria Centres** Silver Threads Service is seeking enthusiastic, customer service orientated individuals to help us build a warm and welcoming environment at our Centres for individuals 55 +. The Receptionist supports the overall management of the reception desk at Silver Threads...

  • Receptionist

    2 weeks ago

    Victoria, Canada Lucid Integrative Health Full time

    Overview: We are seeking a highly organized and customer-oriented individual to join our team as a Receptionist. As the first point of contact for our company, the Receptionist plays a crucial role in providing excellent customer service and ensuring smooth daily operations. **Responsibilities**: - Greet and welcome visitors in a professional and friendly...

  • Receptionist/administrative Assistant

    4 weeks ago

    Victoria, Canada Dickson Chartered Professional Accountants Full time

    **About Dickson Chartered Professional Accountants** Dickson CPAs is a Victoria-based CPA public practice firm offering valued accounting, tax, and consulting services. We take a personal approach to professional services, and our success is based on providing small to mid-size organizations with scalable, custom-tailored tax and accounting solutions. We...

  • Dental Receptionist

    3 days ago

    Victoria, Canada Dr Kirk Bartlett Full time

    Job Summary: **Duties**: - Greet and assist patients in a friendly and professional manner - Schedule and confirm patient appointments using electronic medical records systems - Manage phone systems, answer inquiries, and direct calls appropriately - Maintain a clean and organized front desk area - Assist with patient check-in and check-out procedures -...

  • Receptionist - Casual

    3 weeks ago

    Victoria, Canada Optima Living Full time

    **Let us welcome you home at Parkwood Court in Victoria, BC.** Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada. Our Vision: For every person to feel at home. This is truly supported by our credo....

  • Receptionist

    2 days ago

    Victoria, Canada CBS Electric Full time

    Job Summary: Key Responsibilities: - Answer, screen and forward incoming phone calls - Manage and maintain office supplies and equipment, including inventory management, purchasing, and maintenance - Assist with onboarding new employees and provide administrative support to all staff members - Ensure the office is clean, organized, and presentable at all...

  • Receptionist/administrative Assistant

    2 months ago

    Victoria, Canada Baker Tilly Canada Full time

    **Receptionist/Administrative Assistant** **Victoria - Downtown, British Columbia, Canada**: Current Opportunities Receptionist / Administrative Assistant at Baker Tilly Victoria, Sidney Office. Permanent, Full-Time. **Your primary responsibilities will include**: The Receptionist / Administrative Assistant will have: - The ability to communicate with...

  • Receptionist/administrative Assistant

    1 month ago

    Victoria, Canada Baker Tilly Canada Full time

    **Receptionist/Administrative Assistant** **Victoria - Downtown, British Columbia, Canada**: Current Opportunities Receptionist / Administrative Assistant at Baker Tilly Victoria, Downtown Office. Permanent, Full-Time. **Your primary responsibilities will include**: The Receptionist / Administrative Assistant will have: - The ability to communicate with...

  • Receptionist/administrative Assistant

    1 month ago

    Victoria, Canada Baker Tilly Canada Full time

    **Receptionist/Administrative Assistant** **Victoria - Westshore, British Columbia, Canada**: Current Opportunities Receptionist / Administrative Assistant at Baker Tilly Victoria, Downtown Office. Permanent, Full-Time. **Your primary responsibilities will include**: The Receptionist / Administrative Assistant will have: - The ability to communicate with...

  • Receptionist

    2 weeks ago

    Victoria, Canada Megson FitzPatrick Insurance Full time

    We staff and hire the very best. People who are professional, experienced, and genuinely focused on exceeding the needs of our customers. We have a lot of fun and we are committed to being an employer of choice by providing a comprehensive benefit and pension program, a generous time off and education policy including your birthday off and all sorts of great...

  • Receptionist

    2 hours ago

    Victoria, Canada Megson FitzPatrick Insurance Full time

    We staff and hire the very best. People who are professional, experienced, and genuinely focused on exceeding the needs of our customers. We have a lot of fun and we are committed to being an employer of choice by providing a comprehensive benefit and pension program, a generous time off and education policy including your birthday off and all sorts of great...

  • Dental Receptionist/hygiene Coordinator

    1 week ago

    Victoria, Canada Pacifica Dental Full time

    '''Duties''' - Oversee and manage the hygiene department in a dental office - Ensure compliance with all dental office protocols and regulations - Coordinate and schedule patient appointments for dental cleanings and treatments - Maintain accurate and up-to-date electronic medical records using Cleardent and Recall Max - Provide administrative support to the...

  • Receptionist/administrative Assistant

    2 weeks ago

    Victoria, Canada Jawl Bundon LLP Full time

    Jawl Bundon LLP is a busy downtown mid-sized law firm of 10 lawyers and 15 staff. We are seeking good humoured and energetic person to join our team as our receptionist/clerical assistant. As our receptionist, your main responsibilities are two-fold: being the warm and welcoming face/voice over the phone to our clients, and being an amazing support person...