Event Specialist

4 months ago

North Vancouver, Canada The Polygon Gallery Full time

Grounded in photography, The Polygon Gallery creates space to challenge how we see the world. It is committed to a culture that is curious, bold, and generous. Operating for over forty-five years, the organization has produced over 300 exhibitions and numerous publications, earning a reputation as an adventurous public art institution.

The Gallery now invites applicants for the part-time position of Event Specialist. Reporting to the Venue Rentals Manager, the Event Specialist will be an important member of the venue rentals team, assisting with both the coordination and execution of internal and external events at the Gallery.

This position at the Gallery is a 3-day role that requires flexible hours and evening work, physical lifting, and event coordination skills. The successful applicant will have a minimum of 3 years of experience in the field of catering or event management. Responsibilities include:
Administration Duties
Conducting site visits with new clients
Assisting in the planning of internal and external events
Communicating with clients, caterers, event planners, and vendors in a professional manner
Maintaining and updating the department’s database of contacts
Assisting in photo management and Social Media
Entering event details info into Interactive Software
Updating third-party venue listings, award nominations, and marketing materials
Other administrative tasks as required

Event Execution Duties
Ensuring the safety of event guests and protecting the Gallery by ensuring all Polygon Gallery event guidelines and policies are followed
Setting up & striking all event spaces with appropriate furniture according to floorplans provided
Preparation, including light cleaning, of event spaces prior to events
Ensuring client expectations are met or exceeded and assisting them during the event execution
Filling out the appropriate information in the Event Log following each event and following the Event Checklist as provided by the Venue Rentals Manager

**Qualifications**:
Good writing skills and attention to detail are essential. Experience working in a cultural environment and knowledge of the visual arts will be considered an asset, but is not required. The ability to prioritize and effectively manage time will be integral to the role, as the successful applicant will work on multiple events simultaneously.

The desire to contribute to a small office environment, which requires being proactive and willing to wear many hats.

Job Particulars
The Event Specialist will work 3 days a week, and will earn $32,000 per year.

Application Process

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