Research Administrator Iii

2 days ago

Toronto, Canada University Health Network Full time

**Job Posting#** 917182

Position: Research Administrator III
Site: Princess Margaret Cancer Research Tower
Department: Research Laboratory Operations
Reports to: Manager
Salary Range:$25.89 per hour to $32.36 per hour per annum commensurate with experience and consistent with the UHN Compensation Policy

Hours: 37.5
Status: Permanent Full Time

University Health Network (UHN) is looking for an experienced professional to fill the key role of **Research Facilities Coordinator** in Research Laboratory Operations.
- Transforming lives and communities through excellence in care, discovery and learning._

The University Health Network, where “above all else the needs of patients come first”, encompasses **Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN**. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,600 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN's seven research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.

The **Research Administrator III** routinely performs functions relating to the operations of research facilities. Responsibilities include a wide variety of equipment selection, coordination of installation and maintenance; implementation of facility renovations and relocations; responsible for ensure facility access controls are in place; and health and safety compliance with respect to research programs. In addition the Coordinator is responsible for liaising with hospital service departments such as Plexxus, Security, Shared Healthcare Supply Services, Occupational Health and Safety, and Environmental Services.

**Responsibilities**:

- Follows departmental procedures and recommends changes to work processes. Creates and maintains filing systems and monitors efficiency. Initiates changes and updates to work manuals and procedures for own area.
- Monitors and analyzes departmental/lab grant budgets (e.g., drafts budgets for approval; monitors and analyzes accounts, identifies variances).
- Plans/coordinates high-profile onsite or offsite events with time lines that range from weeks to months in advance. Typically reproduces established events but may create such events from scratch. Planning requires coordination and input from multiple stakeholders. Responsibilities include: marketing, registration, catering, technology, venue, speakers, domestic and international travel arrangements (including visas if applicable, hotel accommodations, etc.) and itineraries for individuals and groups.
- Proactive and independent management of calendar using diplomacy given nature of contacts such as internal and external senior leaders and prioritization of competing demands.
- Plan and coordinate for assigned personnel attending conferences and off-site events by organizing travel arrangements, accommodations, event registration, preparation of meeting materials and submission of expense reports.
- Participates in departmental and/or UHN-wide committees as required or requested.
- Coordinates all the Research requirements from various lab departments (i.e., contracts, authorizations, signatures, support letters, grants, CVs, etc.)

**Qualifications**
- At minimum a Science/Engineering diploma; a Bachelor’s degree or equivalent preferred
- Minimum 4 years related experience required
- Experience with operations of Research Lab equipment an asset
- Knowledge related to electrical/mechanical lab equipment
- Project management skills
- Strong understanding of research laboratory facility and equipment requirements
- Strong competency in Microsoft Office
- Strong organizational and problem-solving skills
- Strong focus on customer service; excellent interpersonal skills
- Ability to work independently and as part of a team
- Excellent verbal and written communication skills
- Excellent interpersonal skills

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