Executive Assistant/office Manager

4 weeks ago


Calgary, Canada Parks Foundation Calgary Full time

The Parks Foundation is a non-profit organization. We exist so all Calgarians can enjoy a healthy lifestyle by providing easily accessible and unique, sport and green spaces. We are currently looking for an enthusiastic person to join our team.

**Position: EXECUTIVE ASSISTANT AND OFFICE MANAGER**

**Reports to**:CEO **Date updated**:January 2023

**Valuing diversity in our people and our parks**:
We value diversity — in backgrounds and in experiences. Parks matter to everyone, and we know that it takes a variety of perspectives to best serve the broad range of communities that we want to help.
We are deliberate and self-reflective about the kind of team and culture that we are building, seeking people who are both capable and caring.

**Position description**:
In this role, you will provide support to the executive team, be responsible for office management, and complete some administrative accounting

**Responsibilities**:
**Executive Assistant to the CEO and Board of Governors (40% of role)**
- Coordinate and organize all meetings for the CEO internal and external
- Set up and prepare all the materials for Board and committee meetings
- Plan and organize the Annual General Meeting and other events
- Act as recording secretary at all the Board and some committee meetings

**Administrative Accounting (30% of role)**
- Enter deposits into the accounting software system
- Complete accounts payable and accounts receivable
- Organize and file paperwork for projects and accounts

**Office Management (30% of role)**
- Create and maintain a calendar of upkeep required for office
- Order all office supplies from vendors
- Arrange and manage courier and mail service
- Maintain the health and safety program for the organization

**Other**
- Maintains professional and technical knowledge by identifying growth needs and engaging in educational opportunities as available and approved by management
- Contributes to a collaborative team culture by offering to help colleagues where and when needed
- Complies with all Parks Foundation policies and procedures
- Completes other duties as assigned

**Education and Experience Needed**
- Undergraduate degree or post-secondary certificate in a relevant field
- 5+ years of experience in administration, office management or accounting
- Strong relationship builder and collaborative by nature
- Strong writing skills and attention to detail
- Demonstrated alignment with the mission and values of the Parks Foundation.

**Work Hours**
- Work hours are typically Monday to Friday, 8:00 to 4:00 PM or 8:30 to 4:30 PM with a 30 minute lunch break
- Projects, workload, or events may necessitate work outside these regular hours, on evenings or weekends

**Compensation**
- The salary range for this position $60,000-$75,000 plus benefits package
- This position does not have parking available

225 13 Avenue SW, Calgary AB, T2R 1N8

Phone: (403)974-0751

**Salary**: $60,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- CALGARY, AB: reliably commute or plan to relocate before starting work (required)

Work Location: One location



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