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Administrative Assistant

4 weeks ago

Morinville, Canada Sturgeon School Division Full time

Enjoy the atmosphere of a small town and a stress-free commute with Sturgeon Public School Division We are currently looking to fill the position of **Facility Services** **Administrative Assistant** to join our dynamic team and work in an engaging and rewarding environment

The role of the Facility Services Administrative Assistant is to coordinate resources and provide administrative support to the Facilities Department. The Facility Services Administrative Assistant acts as the main point of contact for School Administration in providing information and gathering feedback related to Facilities. Reporting to the Director of Facilities, this role contributes in all day-to-day operations to ensure an effective and responsive service delivery.

The Facility Services Administrative Assistant must carry out professional responsibilities and provide services in accordance with Sturgeon Public School Division policies, ensuring that these activities are within the limits of their knowledge, experience and skill. This position is responsible for working with staff and external vendors.

Duties of this role include but are not limited to:

- Maintain information and assist with planning, tracking, and reporting on the Infrastructure Management Program and Capital Maintenance Renewal Programs
- Ensure school utilization plans are accurate, updated and submitted
- Coordinate updating of all maps in Hour Zero
- Maintain and monitor day-to-day operations through the work order system
- Respond to emergent requests as required
- Coordinate the security systems, including the alarm company and camera system, ensuring matters are promptly resolved
- Provide multi-faceted administrative support to the Facilities Department
- Maintain accurate records for the Department
- Maintain the Department invoices and budget
- Code and reconcile vendor purchases
- Prepare journal entries for Facility related purchases
- Maintain accurate and current contact information for key stakeholders
- Coordinate supplies including ordering, inventory control and disbursement for the Department
- Review Facility employee attendance
- Draft, manage and share correspondence, reports, data, and other documents as directed
- Assist managing and tracking the custodian staff, inventory and ordering system

**Salary**:$3,777.79 - $4,620.01 per month, benefits and pension as per General Employment Conditions.

**ABOUT STURGEON PUBLIC SCHOOLS**

**Sturgeon Public Schools** prides itself on doing things a little differently. Our schools are special places, where an open and collaborative relationship with parents and the rural community enhances the quality of our education and sees our students thrive. We support the entire individual, providing diverse specialty programming that inspires and develops each student, while maintaining caring schools that make our youth feel safe, secure, and accepted.

With a strong focus on literacy and a willingness to embrace technology to support learning - our unique approach to education equips students with the right skills, knowledge, and characteristics to succeed in the 21st century.
- All new employees to Sturgeon Public School Division are required to submit a recent (within 6 months), clear Criminal Record Check with Vulnerable Sector included (from your local RCMP station) prior to commencement of employment._

**Job Types**: Full-time, Permanent

**Salary**: $3,777.79-$4,620.01 per month

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Facilities maintenance office: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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