Administrative Assistant

3 weeks ago


Morinville, Canada Sturgeon School Division Full time

Enjoy the atmosphere of a small town and a stress-free commute with Sturgeon Public School Division We are currently looking to fill the position of **Facility Services** **Administrative Assistant** to join our dynamic team and work in an engaging and rewarding environment

The role of the Facility Services Administrative Assistant is to coordinate resources and provide administrative support to the Facilities Department. The Facility Services Administrative Assistant acts as the main point of contact for School Administration in providing information and gathering feedback related to Facilities. Reporting to the Director of Facilities, this role contributes in all day-to-day operations to ensure an effective and responsive service delivery.

The Facility Services Administrative Assistant must carry out professional responsibilities and provide services in accordance with Sturgeon Public School Division policies, ensuring that these activities are within the limits of their knowledge, experience and skill. This position is responsible for working with staff and external vendors.

Duties of this role include but are not limited to:

- Maintain information and assist with planning, tracking, and reporting on the Infrastructure Management Program and Capital Maintenance Renewal Programs
- Ensure school utilization plans are accurate, updated and submitted
- Coordinate updating of all maps in Hour Zero
- Maintain and monitor day-to-day operations through the work order system
- Respond to emergent requests as required
- Coordinate the security systems, including the alarm company and camera system, ensuring matters are promptly resolved
- Provide multi-faceted administrative support to the Facilities Department
- Maintain accurate records for the Department
- Maintain the Department invoices and budget
- Code and reconcile vendor purchases
- Prepare journal entries for Facility related purchases
- Maintain accurate and current contact information for key stakeholders
- Coordinate supplies including ordering, inventory control and disbursement for the Department
- Review Facility employee attendance
- Draft, manage and share correspondence, reports, data, and other documents as directed
- Assist managing and tracking the custodian staff, inventory and ordering system

**Salary**:$3,777.79 - $4,620.01 per month, benefits and pension as per General Employment Conditions.

**ABOUT STURGEON PUBLIC SCHOOLS**

**Sturgeon Public Schools** prides itself on doing things a little differently. Our schools are special places, where an open and collaborative relationship with parents and the rural community enhances the quality of our education and sees our students thrive. We support the entire individual, providing diverse specialty programming that inspires and develops each student, while maintaining caring schools that make our youth feel safe, secure, and accepted.

With a strong focus on literacy and a willingness to embrace technology to support learning - our unique approach to education equips students with the right skills, knowledge, and characteristics to succeed in the 21st century.
- All new employees to Sturgeon Public School Division are required to submit a recent (within 6 months), clear Criminal Record Check with Vulnerable Sector included (from your local RCMP station) prior to commencement of employment._

**Job Types**: Full-time, Permanent

**Salary**: $3,777.79-$4,620.01 per month

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Facilities maintenance office: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



  • Morinville, Canada Subcool Mechanical Inc Full time

    Subcool Mechanical is currently seeking a qualified **Administrative Assistant** to join our Morinville branch. **Start Date**: Immediately **Where**: Morinville, Alberta **Schedule**: Monday-Friday, 8:00 am - 4:30 pm **What We Offer** - Career growth opportunities as part of a dynamic team - Full time hours, consistent schedule **Responsibilities**: -...


  • Morinville, Canada Sturgeon County Full time

    Sturgeon County is looking for an experienced and highly motivated Administrative & Reception Assistant to join our team. Reporting to the Taxation & Receivable Supervisor, this exciting position provides front line service delivery to residents and stakeholders, and administrative support to the department. Through a solution-oriented approach, the...


  • Morinville, Canada Sturgeon County Full time

    **Sturgeon County is looking for an experienced and highly motivated Administrative & Reception Assistant to join our team. Reporting to the Taxation & Receivable Supervisor, this exciting position provides front line service delivery to residents and stakeholders, and administrative support to the department. Through a solution-oriented approach, the...


  • Morinville, Canada Sturgeon Public Schools Full time

    Enjoy the atmosphere of a small town and a stress-free commute with Sturgeon Public School Division! We are currently looking to fill the position of Facility Services Administrative Assistant to join our dynamic team and work in an engaging and rewarding environment! The role of the Facility Services Administrative Assistant is to coordinate resources and...


  • Morinville, Canada Sturgeon School Division Full time

    Sturgeon Public School Division is currently seeking a **Part Time Administrative Assistant** with Education Services at our Central Office in Morinville. Sturgeon Public School Division has a proud history of serving approximately 5200 students across eighteen schools in Sturgeon County and adjoining municipalities and is committed to fostering critical...


  • Morinville, Canada Sturgeon Public Schools Full time

    Sturgeon Public School Division is currently seeking a Part Time Administrative Assistant with Education Services at our Central Office in Morinville. Sturgeon Public School Division has a proud history of serving approximately 5200 students across eighteen schools in Sturgeon County and adjoining municipalities and is committed to fostering critical...


  • Morinville, Canada Second Chance Animal Rescue Society Full time

    **Position Summary** Assist in the daily operations of SCARS by completing data entry and other administrative tasks. **Primary duties and responsibilities**: - Become fluent in our shelter management database program - Enter pet data into the shelter management database and verify it is complete and accurate - Assist with the Occupational Health and...


  • Morinville, Canada Second Chance Animal Rescue Society Full time

    $18/hour **Position Summary** Assist in the daily operations of SCARS by completing data entry and other administrative tasks. **Primary duties and responsibilities**: - Become fluent in our shelter management database program - Enter pet data into the shelter management database and verify it is complete and accurate - Assist with the Occupational...


  • Morinville, Canada Sturgeon Public Schools Full time

    **FTE**: 1.0 FTE; Full-Time Temporary; working 7 hours/day, 5 days/week; March 12, 2024 to July 2, 2024 **Responsibilities**: Under the direction of the principal, the primary focus of this position is to provide office support and to perform specialized clerical functions in finance and/or program support. **Duties**: Experience with PowerSchool, Google...


  • Morinville, Canada Town of Morinville Full time

    Morinville is not just a place to work; it's a place where your work makes a difference. Located in a growing municipality with over 10,000 residents, Morinville offers a rich history and vibrant community spirit. Our team's professional skills directly impact the region, our community, and the people we serve. We provide citizens with quality services and...

  • Contracts Assistant

    2 months ago


    Morinville, Canada Sturgeon County Full time

    Sturgeon County is looking for a Contracts Assistant - Summer Student to assist with administrative duties in the contract management area. Data entry into the Contract Management site (SharePoint) and uploading of contract documents is required. This 14-week position (Monday to Friday 8:30 am to 4:30 pm) ending August 30, 2024 is partly funded through the...

  • Accounting Assistant

    1 month ago


    Morinville, Canada Sturgeon County Full time

    Sturgeon County is recruiting for an Accounting Assistant. This is a support position within the Corporate Finance and Treasury team that maintains day-to-day financial operations of the County which is inclusive of customer service responsibilities and accounts payable. Job Duties: Accounts Payable Process accounts payable invoices; purchase orders...


  • Morinville, Canada Noble Dynamics Inc. Full time

    Excellent customer service and phone skills Ability to work well with others Attention to detail Ability to multitask and work efficiently in a fast-paced environment with mínimal supervision Proficient with Google Suite and computer skills **Duties**: Answering phones, taking messages, helping customers Sales - selling and directing customer to...

  • Pharmacy Assistant

    2 months ago


    Morinville, Canada Meds&Care Pharmacy Full time

    **About us** Meds&Care Pharmacy is a small business in Morinville, AB T8R 1R2. We are professional, agile, and our goal is to We care your health. Our work environment includes: - Modern office setting **About us** Meds&Care Pharmacy is a small business in Morinville, AB T8R 1R2. We are professional, agile, and our goal is to We Care your health. Our...


  • Morinville, Canada Sturgeon County Full time

    Sturgeon County is looking for a Land Management Assistant to provide input into and carry out tasks related to establishing the County’s Land Management Framework. The position will assist the land services team by carrying out research, recommending and drafting policy documents, and developing recommended workflow for implementation of land management...


  • Morinville, Canada Morinville Family Medical Centre Full time

    Monday to Saturday (5 shifts per week) We are currently looking to fill the role for an MOA at our office at Morinville Family Medical Clinic. About Morinville Family Medical Clinic, We are made up of passionate individuals focused on providing the best possible patient experience. Your Opportunity: As a Medical Office Assistant, you will be part of a...


  • Morinville, Canada Morinville Family Medical Centre Full time

    Monday to Saturday (5 shifts per week) We are currently looking to fill the role for an MOA at our office at Morinville Family Medical Clinic. About Morinville Family Medical Clinic, We are made up of passionate individuals focused on providing the best possible patient experience. Your Opportunity: As a Medical Office Assistant, you will be part of a...


  • Morinville, Canada Greater St. Albert Catholic Schools Full time

    JOB POSTING CUPE 23/24 - 17 This posting is an internal ad open only to members of the current CUPE Support Staff Union until January 31, 2024 École Georges H. Primeau Middle School Cafeteria Assistant Part Time - 6 hours/week (Monday and Wednesday 8:55 am - 11:55 am) **Duties to Commence**: February 5, 2024 **Qualifications & Duties**: Committed to...


  • Morinville, Canada H&R Block Morinville Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Greet people and direct them to contacts or service areas - Open and distribute...


  • Morinville, Canada H&R Block Morinville Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Greet people and direct them to contacts or service areas - Open and distribute...