Executive Assistant

2 months ago

Edmonton, Canada Alberta Veterinary Medical Association Full time

**JOB TITLE**:Executive Assistant, Regulatory

**LOCATION**:Edmonton, Alberta

**JOB SUMMARY**

The Alberta Veterinary Medical Association (ABVMA) is seeking an Executive Assistant who will report to the Registrar and Deputy Registrar. This role is responsible for providing executive administrative support to the leadership of the Association, Council, and various committees. Success in this role will depend on exceptional organizational and communication skills, strong technical skills, professionalism, and a willingness to take on responsibility.

**ESSENTIAL FUNCTIONS**

Performs administrative duties in support of the Registrar and Deputy Registrar including but not limited to correspondence, calendar of meetings, travel arrangements, conference arrangements, and Canadian Council of Veterinary Registrars. (CCVR).

Responsible for preparation and posting of agenda packages, minutes, correspondence/project initiatives, travel and accommodation arrangements for Council and committees.

Prepares communication such as presentations, letters, and reports for internal and external stakeholders (i.e. Council, Executive, government Ministries, etc.).

Responsible for creation and distribution of materials for the ABVMA Annual General Meeting (AGM).

Records and distributes ABVMA AGM minutes.

Responsible for invoicing and receivables recovery for various matters.

Responsible for bank deposits

Works collaboratively with Executive Assistant, Discipline and Manager of Communications and Professional Enhancement to ensure administrative support for Council.

Reviews Council minutes to assist with action items.

Attends ABVMA events as required.

Other duties and responsibilities as assigned.

**JOB REQUIREMENTS AND QUALIFICATIONS**

**Competencies**
- Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Proven organizational skills and demonstrated ability to prioritize competing requests.
- Adjusts communication content and style to meet the needs of various stakeholders.
- Ability to work independently and as part of a team.
- Proven communication skills, both verbal and written.
- Ability to develop and maintain positive working relationships with a variety of internal and external stakeholders.
- Exercises problem solving skills and applies sound judgement regarding escalation of issues.

**Education**
- Post-secondary diploma in office administration, business or equivalent is an asset.

**Experience**
- Three years of experience in office administration or an equivalent combination of education and experience.

**ABOUT OUR ASSOCIATION**

The ABVMA is the professional regulatory organization responsible for the regulation of veterinary medicine and professional enhancement in Alberta. ABVMA was established in 1906 and continues under the authority of the _Veterinary Profession Act_. There are over 2,200 registered veterinarians, over 2,500 registered veterinary technologists practicing and approximately 590 certified veterinary practices throughout Alberta. The ABVMA is responsible for upholding the provincial standards related to the practice of veterinary medicine.

The ABVMA fosters a unique environment with a dedicated, highly skilled team who have a solid foundation built on mutual respect. Each employee brings unique skills to the team and has a measurable and essential contribution to make in serving our members. Above all, while working safely, all members of the ABVMA team must focus on continuously achieving quality standards in everything they do in order to meet and exceed our members' expectations.

**Salary**: $25.00-$35.00 per hour

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB T6E 0V3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2023-11-27

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Care Group of Companies Full time

    Our group of fast-paced healthcare and health technology companies are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing meetings and process management, taking minutes, and other organizational tasks. To do this role properly you should have a...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Care Group of Companies Full time

    Our group of fast-paced healthcare and health technology companies are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing meetings and process management, taking minutes, and other organizational tasks. To do this role properly you should have a...

  • Executive Assistant

    2 months ago

    Edmonton, Canada E4C Full time

    Employment Type - Full-time - Job Location - 9321 Jasper Avenue, Edmonton - Working Hours - 8am to 5pm - Date posted- August 1, 2023- Valid through- August 31, 2023- PDF Export- Export as PDFAre you looking for a meaningful role with a charitable organization that has been making a positive impact for over 50 years? Do you possess excellent organizational...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Eminent College Full time

    Executive Assistant - Eminent College, Edmonton, AB, CANEminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office.Responsibilities:Manage the executive team's calendars, including...

  • Executive Assistant

    1 day ago

    Edmonton, Canada Pure Life Health Management Full time

    Job Title: Executive Assistant to CEO and COO (Remote) Company: Pure Life Health Management (PLHM Services) Psychological Injury (TPI). We are on a mission to establish our first virtual clinic, designed to provide effective, solution-focused care to those who have served our communities. We are seeking a talented, experienced Executive Assistant to...

  • Executive Assistant

    2 months ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 month ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 week ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    4 days ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Everyday People Financial Corp. Full time

    Everyday People Financial Corp. (or “EP”) is a new and growing financial technology (FinTech) consumer finance company. At EP, our people come first. We offer a fun, supportive work environment and encourage authenticity at work. Our team is fun, flexible, self-motivated, and prides themselves on achieving best-in-class service. Reporting to the CEO,...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    13 hours ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-031EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an_ **Executive Assistant**_ to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-021EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an Executive Assistant to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic services...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEW Our Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Finning Canada Full time

    Company: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: We at Finning Canada are looking for an Administrative Assistant who will play a key role in providing a variety of administrative support services to the Executive team. You possess the ability to complete complex tasks quickly with little guidance, react with...

  • Executive Assistant

    1 week ago

    Edmonton, Canada Kids Kottage Foundation Full time

    **Kids Kottage Foundation** Executive Assistant - 1.0 FTE - Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?_ **Key Responsibilities**: - Manages the Executive Director’s calendar, arranges meetings, and prepares necessary materials for the Executive Director’s meetings. -...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 56368 Ministry: Health Location: Edmonton Full or Part-Time: Full-time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary, up to 18 months Scope: Open Competition Closing Date**:April 15, 2024** Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...