Administrative Assistant

1 day ago

Edmonton, Canada Independent Counselling Enterprises Full time

**Job Title: Administrative Assistant - 18 Month Term Position**

Independent Counselling Enterprises (ICE) is an organization providing residential and non-residential services to adults with disabilities. The Administrative Assistant (AA) provides administrative and professional support to the ICE Management team.

**Duties & Responsibilities**
- Office administration duties such as filing, typing, photocopying, recording of meeting minutes and organization of telephone conferences and meetings.
- Prepare monthly reports as required.
- Assisting with maintaining agency documentation and monitoring systems.
- Ensure sensitive and confidential information is managed appropriately.
- Reception coverage as required.
- Organization of company data, including creation and upkeep of database files.
- Becoming familiar with and able to effectively use the computer programs designed for ICE for tracking client, employee and service delivery information.
- Other duties as assigned.

**Education & Experience**
- Experience in an administrative role supporting the office _**required**_.
- Post secondary education in office administration an _**asset.**_
- Vulnerable Sector Police Information Check_**required**_

**Knowledge, Skills and Abilities**
- Resourcefulness, flexibility and ability to handle stressful situations.
- Strong typing and minute taking skills, including MS Office Suite.
- Familiar and proficient in using Excel, Adobe and Publisher.
- Excellent interpersonal skills with the ability to deal sensitively and appropriately with a variety of people, both in person and over the phone.
- Exceptional verbal and written communication skills.
- Strong attention to detail and accuracy.
- Ability to multi
- task.
- Ability to work independently and as part of a team.

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Salary**: $20.51 per hour

Expected hours: 37.5 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Do you have post secondary education in office administration
- Do you have a clear Vulnerable Sector Police Information Check?

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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