E-billing Specialist, Legal Operations

5 months ago

Toronto, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

4 hours a day Monday to Friday 9:00 am - 1:00 pm

The e-Billing Specialist, Legal Operations will be a key player in delivering vendor management across the Oxford Legal department. This role works closely with the Analyst, Legal Operations and is responsible for maintaining data integrity and performing critical vendor management tasks.
The e-Billing specialist, Legal Operations is responsible for working with Oxford’s e-Billing system, (Legal Tracker, a Thomson Reuters product), performing invoice reviews, ensuring the timely and efficient payment of the legal department’s vendors, working with AP for responding to vendor issues and inquiries, and working with legal team members to ensure matter management and related billing are properly aligned. This role will interact closely with Accounting, Finance, internal legal personnel and Oxford’s legal vendors. You will be an active member and contributor to the Legal Operations team, supporting other team members on projects when needed.

**Responsibilities**:
Invoice review, audit to Oxford retainer letters and billing guidelines, processing which may include resolving system and vendor issues.

Communicate with legal vendors’ e-Billing departments with respect to e-Billing submission; ability to understand and adjust e-Billing LEDES files.

Report and follow up on outstanding invoices.

Create and set up new matters for lawyers in Legal Tracker and ensure allocations and approvers are appropriate, close matters as per vendors and internal requests.

Collaborate with accounting teams to ensure appropriate allocation of billed fees and payment methods are applied, input accounting details in matter profile.

Distribute annual accrual reports to property accounting team.

Support Legal Operations projects as needed.

**Education, Experience, Capabilities and Skills**:
Bachelor’s degree or equivalent experience.

Background in finance is an asset.

Strong communication skills.

Highly proficient in Excel.

Experience with mainstream matter management/e-Billing platform (Legal Tracker would be ideal).

**To Succeed in This Role, You Will Have**:
An ability and desire to work in a global, fast-paced, and dynamic work environment that requires multi-tasking as well as an operational mindset.

A strong ability to work under pressure and in a time constrained and demanding environment.

An ownership mentality, exceptional follow through skills, flexibility in embracing frequent change in all forms; proactive approach.

A passion for achieving results and delivering with high performance.

Analytical and problem-solving skills; strong attention to detail and organizational skills.

Professional manner, tact, diplomacy, and discretion in dealing with vendors and internal teams.

Demonstrate integrity to manage sensitive and confidential information.

**Our story**:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, o

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