Drawing and Document Control Clerk, Signals
1 month ago
**JOB INFORMATION**
**Requisition ID**: 7967
**Number of Vacancies**: 1
**Department**: Signal/Electrical/Communication (20000051) - Signals And Train Control-Supervision (30000453)
**Salary Information**: $56,638.40 - $70,834.40
**Pay Scale Group**: 5SA
**Employment Type**: Regular
**Weekly Hours**: 35,
**Off Days**: Saturday/Sunday
**Shift**: As Per Schedule
**Posted On**: July 4, 2023
**Last Day to Apply**: July 10, 2023
**Reports to**:Supervisor, Signals
The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."
**General Accountability**:
- Provides general administrative and clerical activities associated with technical drawing specifications, correspondence and other documentation processed by the Signals section of the Signals/Electrical/Communications (S/E/C) Department.**Key Job Functions**:
- Perform a variety of document control and administrative duties as assigned to support the work of the Signals team
- Maintain a library of drawings, specifications, manuals and other technical information related to signal systems and related signal equipment
- Coordinate the maintenance of files consisting of information on problem reports, projects, and solution proposals
- Perform regular audits for evaluating the design and functionality of the document management systems, and making recommendations for improvements
- Respond to internal and external documentation requests in a timely manner
- Deliver documents to field locations and various job sites
- Prepare a variety of general and confidential correspondence, memos letters, reports, etc.
- Maintain records associated with APTA or similar audits
- Maintain complete records of signal circuit changes, shop drawings and signals change notices
- Create, prepare, and update various databases relating to projects, and generate associated status reports
- Responsible for the section's system contract ordering and tracking
- Substitute for other clerical staff in the section during periods of absence
- Perform timekeeping entries into Maximo and OARS
- Input data into various databases and networked files, and generate reports
- Participation in the TTC's Customer Service Ambassador Program
- Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
**Skills**:
- Plan and organize activities / projects to meet section and organizational goals
- Create, document, and manage information and records
- Maintain documentation and historical records
**Education and Experience**:
- Completion of secondary school education (or equivalent) or a combination of education, training and experience deemed to be equivalent.
- Post-secondary education in a relevant discipline is an asset.
- Records management training and experience would be considered an asset.
- Requires a few years of similar or related experience.
**Additional Requirements**:
- Knowledge of signal circuitry, nomenclature, and principles
- Good knowledge of modern office practices and procedures and equipment
- Good word processing skills combined with a good knowledge of grammar, punctuation and spelling
- Good organizational skills in order to handle changing work priorities and meet specified deadlines
- Good interpersonal, oral and written communication skills for dealing with TTC staff at various levels
- Monitoring and reporting procurements by the section
- Will be required to obtain and maintain Subway/SRT Rule Book certification
- A valid, non-probationary Class “G” Ontario Driver’s licence
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
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