Project Drawing Control Coordinator, Automatic

4 weeks ago

Toronto, Canada Toronto Transit Commission Full time

**JOB INFORMATION**

**Requisition ID**: 7223
**Number of Vacancies**: 1
**Department**: Major Projects (20000062) - ATC Project Management/Engineering (30000485)
**Salary Information**: $55,528.20 - $69,451.20
**Pay Scale Group**: 5SA
**Employment Type**: Regular
**Weekly Hours**: 35,
**Off Days**: Saturday & Sunday
**Shift**: Day
**Posted On**: February 17, 2023
**Last Day to Apply**: February 27, 2023
**Reports to**:Deputy Project Director

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

**General Accountability**:

- Reporting to the Deputy Project Director - ATC the incumbent is responsible for performing general administrative and clerical activities associated with technical drawing specifications, correspondence and other documentation processed by the Automatic Train Control Project (ATC) in the Major Projects Department.**Key Job Functions**:

- Coordinating the setup and on-going maintenance of ATC project files, systems, manuals, databases,
- and documentation. This involves:
- coordinating the set-up of extensive files consisting of information on problem reports, projects, solution proposals, technical manuals, drawings, specifications etc.;
- maintaining an extensive technical library of drawings, specifications, manuals and other technical information related to the subway signal system, Computer Based Train Control/Computer Based Interlocking systems (CBTC/CBI), and related signal information;
- receiving, filing, tracking, issuing, microfilming and controlling documentation and files;
- compiling files to be archived in accordance with established policies and procedures;
- maintaining and tracking circuit change documentation including design notes, drawings, test records as built drawings and prints etc.;
- maintaining database for ATC Project drawing updates, new circuit implementations, shop drawings, and changes to be issued to ATC and other departments for construction;
- inputting data into various databases and network files, and generating reports required;
- maintaining records associated with APTA.
- assisting in the development and maintenance of the drawing and manual control procedures;
- maintenance of the ATC drawings, ATC Work Methods, and CBTC/CBI Equipment manuals as well as other related inventory listings/manuals
- tracking required drawings prints for signal circuit changes issued to other departments.
- Responding to various requests for information and documentation, and ensuring the proper tracking of documentation when required. This involves;- making prints of technical drawing in response to requests from Signals and Train Control, Electrical and other Engineering offices;
- ensuring all filed drawings are the latest up-to-date versions, and ensuring drawings are not lost or missing;
- monitoring and tracking procurements initiated by the section;
- routinely issuing status reports on open project concerns, circuit changes, tests, etc.;
- arranging the delivery of signal and ATC drawing prints to field locations;
- using the Maximo system to obtain data and reports regarding signal system performance for use by project staff.
- preparing routine correspondence, memos, letters, reports etc.;
- proof reading completed work by other staff to ensure clarity of content, spelling, punctuation, grammar etc.
- substitutes for the Administrative Assistant during periods of absence
- Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.

**Skills**:

- Plan and organize activities / projects to meet section and organizational goals- Create, document, and manage information and records-
- Maintain documentation and historical records**Education and Experience**:

- Completion of secondary school education, and post secondary education is an asset, in a relevant discipline or a combination of education, training and experience deemed to be equivalent.**Additional Requirements**:

- Good knowledge of modern office practices and procedures.
- Know or learn how to produce wire tags for signal circuits.
- Interpersonal skills; oral and written communication skills; organizational skills and the ability to priori

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