Property Administrator, Residential

4 weeks ago

Vancouver, Canada Amacon Full time

About Us

Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada’s most influential real estate development and construction firms. With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments that Amacon builds. Reporting to the Director, Residential Properties, this position will assist and support in the administration and management of residential properties in BC and AB.

Duties & Responsibilities
- Provide administrative support for the Residential Property Managers with tenant management.
- Prepare all documentation related to the rental, maintenance and construction activities of the portfolio in conjunction with Managers.
- Research and provide project based analytics.
- Prepare and provide daily residential occupancy/vacancy reports, including move-ins, move-outs, rent increase notices, eviction orders, and abandonments through daily follow-up/interaction with Residential Caretakers.
- Create, maintain and track tenant, service contracts and assorted information in database(s), both electronic and physical files in a timely and accurate manner.
- Maintain tenant contact information and preparation of Notices to Tenants as necessary.
- Process and code invoices through Yardi.
- Assist with accounts payables and accounts receivable.
- Generate Residential Purchase Orders as required.
- Dispatch of service providers in connection with Purchase Orders.
- Prepare quotation packages, forwarding and reviewing received quotes with Managers.
- Sort and process correspondence and invoices to Purchase Orders for Manager approval and/or handling.
- Assist Managers or Project Managers in the coordination/scheduling of maintenance and repair activities in connection with the property portfolio.
- Participate in the annual budgeting process for Operating Expenses and Capital Expenditure programs.
- Provide credit searches (e.g. Equifax and TransUnion).
- Communicate and collaborate with various departments to ensure proper administration and coordination of property information.
- Complete general office duties as required including, faxing, mail, filing and other required administrative duties.
- Handle inquiries, feedback, complaints or concerns with the objective of providing quality customer service and improved Landlord-Tenant relationships with professionalism and courtesy.
- Respond to information requests and performs routine functions under the direction of the Manager.
- Maintain FOB system for applicable buildings (Keyscan).
- Provide reception coverage on an as-needed basis (i.e. Vacation, sick days, emergencies).
- Other duties as assigned by Management.

Skills & Requirements
- Education: Post-secondary diploma or degree in related discipline
- Experience: A minimum of three (3) years’ experience in customer service and/or an administrative role. Residential property management experience and Yardi would be an asset.
- Familiarity with website design and graphics would be an asset
- Some knowledge/understanding of the Residential Tenancy Act
- Able to provide outstanding customer and tenant service
- A keen interest in refining and improving property management/administration skills
- Ability to work in a fast-paced work environment
- Excellent communication skills, both written and verbal
- Excellent organizational skills with the ability to complete tasks efficiently and in a time sensitive manner to meet deadlines/cut-off periods
- Sensitive to matters of confidentiality
- Ability to work independently and cohesively as a member of a team and with all levels of staff
- Computer Skills: Proficient with Microsoft Office (Word, Excel) and good working knowledge of computer software and most office equipment; Yardi experience an asset with excellent, accurate typing and word processing skills

Work Schedule

This full-time position is located in office downtown Vancouver and generally works eight-hour days, Monday through Friday.

Amacon is an equal opportunity employer who offers competitive compensation and benefit programs. We thank you for your interest in this position but only those who are short-listed for an interview will be contacted. No phone calls please.

  • Rental Property Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada FirstService Residential Full time

    About FirstService Residential:FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our...

  • Residential Property Administrator

    4 weeks ago

    Vancouver, Canada Pacific Cove Properties Full time

    **Job Title: Residential Property Administrator** **Primary Location: Vancouver, BC** **Job Status: Full-Time, Permanent** Pacific Cove Property Management Ltd. is a BC-owned and operated property management company that provides rental accommodation to almost 3000 families and individuals in Metro Vancouver, the Fraser Valley, Vancouver Island, and the...

  • Temporary Investment Property Administrator

    3 weeks ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: - FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification,...

  • Residential Property Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada Pacific Cove Properties Full time

    Job Title: Residential Property AdministratorPrimary Location: Vancouver, BCJob Status: Full-Time, PermanentPacific Cove Property Management Ltd. is a BC-owned and operated property management companythat provides rental accommodation to almost 3000 families and individuals in Metro Vancouver, the FraserValley, Vancouver Island, and the Okanagan.We are...

  • Rental Property Administrator

    6 days ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying...

  • Residential Property Administrator

    3 weeks ago

    Vancouver, Canada Wesgroup Properties Full time

    **Disclaimer**: The estimated salary range provided by Indeed is not reflective of the actual salary. Wesgroup Properties offers a highly competitive salary and total compensation package. Details of the total compensation package, including salary, will be discussed during the confidential phone interview portion of our screening. Wesgroup Properties...

  • Property Administrator

    3 weeks ago

    Vancouver, Canada Wesgroup Properties Full time

    Wesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 3.7 million square feet of commercial and multi-family real estate and has...

  • Property Administrator

    2 weeks ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: - FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification,...

  • Residential Property Manager

    3 weeks ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic **LICENSED RESIDENTIAL PROPERTY MANAGER** to join our team! Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver with a focus on providing our clients with a first-class experience. The office is in Downtown Vancouver and the...

  • Residential Property Manager

    3 weeks ago

    Vancouver, Canada Boutique Real Estate and Property Management Brokerage Downtown Full time

    Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic **LICENSED RESIDENTIAL PROPERTY MANAGER** to join our team! Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver with a focus on providing our clients with a first-class experience. The office is in Downtown Vancouver and the...

  • Property Manager

    1 week ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: - FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. - Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification,...

  • Junior Property Manager/leasing Agent

    2 weeks ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying...

  • Residential Property Manager

    2 weeks ago

    Vancouver, Canada Warrington PCI Management Full time

    Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. **Primary Purpose** The primary purpose of the Residential Property Manager is to provide excellent and responsive service to the...

  • Residential Property Manager

    2 weeks ago

    Vancouver, British Columbia, Canada Warrington PCI Management Full time

    Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland.Primary PurposeThe primary purpose of the Residential Property Manager is to provide excellent and responsive service to the owner and...

  • Commercial Strata and Rental Property Manager

    4 weeks ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying...

  • Rental Property Manager

    2 weeks ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. -Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification,...

  • Property Administrator

    3 weeks ago

    Vancouver, Canada Warrington PCI Management Full time

    Warrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. We are looking for an experienced Property Administrator who can manage the property administration for a varied portfolio. **Primary...

  • Rental Property Manager

    1 week ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: - FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. - Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification,...

  • Senior Residential Property Administrator

    1 week ago

    greater vancouver, Canada Foresight Recruitment Group Full time

    Your new companyForesight Recruitment Group has partnered exclusively with Mainline Living to recruit a Senior Property Administrator, to be based out of Kelowna, BC. This is your opportunity to not only work for an Owner / Manager but also a Strategic Developer with future communities coming online in the near future.Your new roleYou will work alongside an...

  • Senior Residential Property Administrator

    7 days ago

    greater vancouver, Canada Foresight Recruitment Group Full time

    Your new companyForesight Recruitment Group has partnered exclusively with Mainline Living to recruit a Senior Property Administrator, to be based out of Kelowna, BC. This is your opportunity to not only work for an Owner / Manager but also a Strategic Developer with future communities coming online in the near future.Your new roleYou will work alongside an...