Property Administrator
6 months ago
**About FirstService Residential**:
- FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.
**Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.**
**Job Overview**:
- The Property Administrator/Accounts Payable Data Entry Clerk plays a crucial role in the Finance and Investment Property Departments, ensuring the accurate and timely processing of high-volume invoices, resolving account issues, and maintaining meticulous records while demonstrating strong attention to detail and proficiency in accounting fundamentals. This role requires excellent communication skills, computer proficiency, and the ability to work both independently and as part of a team to meet critical deadlines and support the organization's financial operations.
**Key Responsibilities**:
- Efficiently process a high volume of weekly invoices with precision, meticulously reviewing each transaction for accuracy and compliance with organizational policies.
- Administrative data entry.
- Analyze and proactively resolve accounts with discrepancies or issues, ensuring financial accuracy and integrity.
- Cross-referencing remittance information with invoices to facilitate accurate payments.
- Prepare and post the weekly cheque run, adhering to a systematic and organized approach in financial transactions.
- Manage void cheque requests, including the placement of stop payments when necessary, and ensure that cheques are delivered in accordance with instructions, accounting for held cheques.
- Initiate and oversee the refund process for any overpayments, maintaining compliance with legislative requirements and guidelines.
- Maintain a comprehensive database by accurately entering data, assisting external clients and vendors, and verifying the availability of the most up-to-date documents on the shared drive.
- Monitor and track delivery deadlines, while also facilitating the migration of voting rights to the Connect software and providing timely responses to vendor, Property Manager, and Property Accountant inquiries, all while ensuring confidentiality and professionalism in all interactions.
**Skills and Qualifications**:
- Minimum one year of experience with a high volume, numeric typing data entry / administrative role
- Basic knowledge of Accounting Fundamentals, specifically in the Accounts Payable Cycle
- Excellent computer proficiency, including experience with accounting software and the Microsoft Office suite
- Exceptional communication, interpersonal, and multitasking skills
- Ability to work both independently and collaboratively within a team
- Proficient in managing multiple guidelines and procedures
**What We Offer**:
- As a full-time associate, you will be eligible for full comprehensive benefits including health & dental, etc. In addition, you will be eligible for time off benefits, paid holidays, access to our Employee Assistance Program, Tuition Reimbursement, and more.
**Compensation**:
- $40,000.00 - $45,000.00 per annum.
Please ensure to include a copy of your resume, highlighting your qualifications and the reasons why you think you would be a good fit for our company.
IN2018
-
Senior Property Administrator
4 weeks ago
Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full timeSenior Property AdministratorThis role is based on-site out of Oakridge Park, Vancouver, BC.The Senior Property Administrator will report directly to the Director and provide administrative/accounting support to our tenants.About the RoleAccounts payable - code, verify and input invoices to ensure they are processed in a timely manner, including tracking and...
-
Property Administrator
1 month ago
North Vancouver, Canada Gulf Pacific Property Management Ltd. Full time**Property Management - Property Administrator** **THE TEAM** As local representatives of Gulf Pacific, the mission of the Property Management team is to uphold the highest standard of operational and administrative excellence in property management. The Property Management team is responsible for maintaining a high level of communication with tenants to...
-
Senior Property Administrator
2 months ago
Vancouver, Canada QuadReal Property Group Ltd Full timeSenior Property Administrator Apply locations Vancouver time type Full time posted on Posted Yesterday job requisition id R0005138About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $77.6 billion. From its...
-
Vancouver Property Administrator Role
4 weeks ago
Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full timeWe are seeking a highly skilled Senior Property Administrator to join our team at QuadReal Property Group Ltd in Vancouver, BC.Job OverviewThis role is responsible for providing administrative/accounting support and excellent customer service to our tenants. The successful incumbent will be part of the Oakridge Park team and report directly to the...
-
Property Administrator
6 months ago
Vancouver, Canada Warrington PCI Management Full timeWarrington PCI Management is the largest commercial property managers in BC. The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland. At Warrington PCI Management, we are located in the core of downtown that is 3-5 minutes walking distance from Burrard or Vancouver...
-
Property Manager
5 months ago
Vancouver, Canada New Point Property Management Ltd. Full timeNew Point Property Management Ltd. is a property management company servicing the Greater Vancouver area. At the core of our business is providing excellence in strata property management and project management services. New Point Property Management is committed to offering the best support to our primary clients - Property Owners. Our team is composed of...
-
Property Administrator
1 month ago
Vancouver, Canada Canreal Management Corporation Full time**OUR COMPANY**: Canreal Management Corporation is one of Vancouver's largest commercial property management companies, managing over 5 million square feet of industrial, retail, and office properties. Canreal prides itself on providing a positive and supportive work environment with a dynamic real estate team dedicated to achieving a high level standard of...
-
Property Administrator
4 months ago
Vancouver, Canada Qualex-Landmark Living Inc Full time**Position**:Property Administrator **The Opportunity**: Working directly with the Director of Asset Management and Homeowner Care, and our Vice President of Operations, the Property Administrator will support our growing portfolio of residential and commercial properties. **Duties**: - Assist in the day-to-day operations of Qualex-Landmark’s...
-
Property Administrator
6 months ago
Vancouver, Canada PACIFIC QUORUM PROPERTIES INC. Full time**Property Administrator - Vancouver** Do you have administrative experience and are looking for a job located in Vancouver? We have an opportunity for you! **About Pacific Quorum**: We are a property management company with vision. We focus on our clients and employees and believe the work environment should be a place to learn, laugh and succeed. We...
-
Property Administrator
6 months ago
Vancouver, Canada Wesgroup Properties Full timeWesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 3.2 million square feet of commercial and multi-family real estate and has...
-
Property Administrator
6 months ago
Vancouver, Canada GWL Realty Advisors Full time**About GWL Realty Advisors**: GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to...
-
Property Administrator
3 weeks ago
Vancouver, Canada QuadReal Full time**About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity...
-
Property Administrator
6 months ago
Vancouver, Canada Triovest Realty Advisors (BC) Inc. Full timeTriovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in Vancouver. The successful individual will be responsible for supporting and assisting the Property Management Team in the successful day-to-day administration and operations of a mixed-use commercial real estate portfolio. The...
-
Property Administrator
6 months ago
Vancouver, Canada Colliers Full timeMake your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....
-
Property Administrator
2 weeks ago
Vancouver, Canada Colliers Full timeMake your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....
-
Property Administrator
6 months ago
Vancouver, Canada Colliers Full timeMake your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....
-
Property Administrator
4 weeks ago
Vancouver, British Columbia, Canada The Wynford Group Full timeWe are seeking a Property Administrator to join our team at The Wynford Group. In this role, you will be responsible for supporting the daily operations of our properties.RequirementsBachelor's degree in a related field or equivalent experience1-2 years of experience in property management or a related fieldExcellent communication and organizational...
-
Property Administrator, Commercial
6 months ago
Vancouver, Canada Aquilini Properties Full time**POSITION**:Property Administrator, Commercial **DEPARTMENT**:Aquilini Properties **REPORTS TO**:Property Manager **LOCATION**: Vancouver Lower Mainland **SALARY**:$65,000 - $70,000 **COMPANY PROFILE**: Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development...
-
Property Administrator
6 months ago
Vancouver, Canada R. JANG & Associates Ltd. Full time**Role Summary** This full-time permanent position is an opportunity to join a small but fast-paced office located in the heart of Downtown Vancouver. We are seeking a Property Administrator to directly support the firm's Controller/Operations Manager. **Key Accountabilities** - Answering phone calls and liaising with owners, tenants, and vendors - Arrange...
-
Property Portfolio Administrator
4 weeks ago
Vancouver, British Columbia, Canada The Wynford Group Full timeJob SummaryWe are seeking a detail-oriented and organized Property Portfolio Administrator to join our team at The Wynford Group. In this role, you will be responsible for managing and maintaining accurate records of properties, as well as performing various administrative tasks.About the RoleThis is a permanent position working 40 hours per week.The ideal...