Coordinator, Global Resource Centre HR Operations

1 day ago

Toronto, Canada KPMG-Canada Full time

**Overview**

KPMG is a global organization of independent professional services firms providing Audit, Tax and Advisory services. KPMG is the brand under which the member firms of KPMG International Limited ("KPMG International") operate and provide professional services. "KPMG" is used to refer to individual member firms within the KPMG organization or to one or more member firms collectively.

KPMG firms operate in 143 countries and territories with more than 236,000 partners and employees working in member firms around the world. Each KPMG firm is a legally distinct and separate entity and describes itself as such. Each KPMG member firm is responsible for its own obligations and liabilities.

KPMG International Limited is a private English company limited by guarantee. KPMG International Limited and its related entities do not provide services to clients.

Reporting to the Operations Manager and as a member of the GRC Operations Team, the Operations/HR Coordinator will provide direct support to the internal business units within the GRC through routine and transactional administrative tasks.
**#LI-Hybrid**

**What you will do**

**GRC HR Administration**

Onboarding and Offboarding Activities
- Coordinate the onboarding and offboarding for all new joiners and leavers alongside the Manager and Administrator, GRC Operations

Recruitment
- Support and coordinate all local recruitment requests received from the Global HR team, including providing support for the job evaluation process

GRC Contingent Labour (independent contractors)
- Work alongside the Manager, GRC Operations and the GRC business unit to provide support and be the central point of contact for all new third party contingent labour contractor requests
- Monitor and manage the end dates for contingent labour contracts, working closely with KPMGI HR business partners across to execute against the needs of the business

Pay Planning
- Own and maintain the completeness and accuracy of data used in the annual GRC pay planning process - e.g. calibration, promotions, annual pay and bonus

Performance Management
- Ensure GRC data is accurate in OpenPD, working collaboratively with KPMG Canada for all adjustments needed

HR Administration
- Maintain and keep current and accurate all employee and GRC HR files
- Support employee administration requests from the business, including, but not limited to: employee cost centre changes, job code changes, request for new job codes, employee transfers between member firms, compensation adjustments, etc.
- Review HR reports for accuracy on a regular basis (e.g. vacation, overtime and compensation reports, service milestones, mobility, etc.)
- Attend HR meetings as required
- Other tasks, as required

**GRC Operations**

Finance
- Review and collaborate with Finance on monthly invoices ensuring accuracy for processing
- Perform accounts payable review, coding and approvals

Compliance
- Ensure completeness of annual risk compliance trainings for all staff
- Follow up on compliance alerts from the Data Loss Prevention Team (DLP), connecting with employees and their respective Performance Managers to ensure compliance matters are investigated and addressed

Operations Administration
- Work alongside the GRC Operations Manager, ensuring all Operations related processes are up to date
- Draft communications as required (e.g. follow up from member firm communications, compliance, etc.)
- Maintain distribution lists and internal spreadsheets
- Review various reports for completeness (e.g. headcount, hours, etc.)
- Review and approve server requests
- Support mobile device accounts for GRC
- Work with and support the GRC Social Committee in employee engagement activities
- Attend weekly Operations meetings
- Other tasks, as required

**What you bring to the role
- Excellent written and verbal communication skills
- A business support professional with a minimum of 2 years previous relevant experience in a client focused environment
- Ability to work overtime when required
- Demonstrated ability to learn detailed business processes
- Perform well under pressure and demonstrate adaptability in managing unexpected situations
- Demonstrate strong relationship building skills and the ability to work well both independently and in a team environment
- Ability to meet tight deadlines in a high-volume environment while maintaining a high level of attention to detail and accuracy
- Strong organizational skills and an ability to prioritize work based on requirements of multiplate stakeholders
- Knowledge of finance related tasks
- Proven ability to deal with sensitive materials with high degree of tact and discretion
- Computer proficiency with MS Outlook, Word, Excel and PowerPoint and a strong aptitude and comfort with other tools/technology
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set

**Keys to your success**

KPMG individuals
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